THE WELCH COMPANY
440 Davis Court #1602
San Francisco, CA 94111-2496
415 781 5700
S U M M A R Y
DIARY: May 23, 1989 06:50 AM Tuesday;
SDS linking, delete records, reports and subject management.
2...Linking New Records to Prior Related Events Fixed
3...Mark System Improved
4...Delete Record Feature Created
5...Flexible Structure Integrate Creativity and Forms Management
6...Writing Flexible Structure Integrates Creativity Formality
7...Granularity Records Management Enables Command Control of Work
8...Plan Perform Report Flexible Structure Writing and Forms Management
9...Well Ordered Record Reduces Time for Accuracy Understand Cause Effect
10...Microcosm Vast Complexity Innocuous Details Controls Productivity
11...Granularity Flexible Structure Enables Command Control Microcosm
12...Command Control Microcosm Complexity Granularity Flexible Structures
13...Connect Cause Effect Across Time and Distance Power of Knowledge
14...Line Numbers Shallow Outline Increase Command Control of the Record
15...Subject Index Organic Structure Context Replaces Traditional Filing
16...Filing Replaced by Subject Index Assign Control Fields Record Segments
17...Control Fields Segment Records with Subjects Granularity of Context
18...Context Management Organizes Narrative with Control Fields
19...Records Segments Granular Structure Applies Subjects Replaces Filing
20...Accuracy Remembering Complex Correlations Distant Chronology
21...Headlines Outlining Organize Summarize Narrative Flexible Structure
22...Hansel Gretle Trails Associations SDS Links Supports Memory
23...Subjects Focus Aligned Reduce Frustrations Increase Productivity
24...Accuracy Increased Maintain Alignment Communications Reduce Mistakes
25...Wandereing Off Subject Conversation Email SDS Improves Listening
26...Listening Communication Mistakes Reduce SDS Alignment Focus on Subject
27...Writing Creativity Flexiblity Balanced with Formality Organization
28...Alphabet Technology Flexible Structure Writing and Forms Management
29...Line Numbers Spreadsheet for Knowledge Complement Time Context
30...Shallow Outline Line Numbers Linear Nodes Flexible Structure
31...Flexible Structure Line Numbers Complement Coordinates Time Subjects
32...Spreadsheet for Knowledge Flexible Structure Time Subjects Line Numbers
33...Fragile Mistakes Easy with Flexible Structure Frustrating
34...Flexible Structure Learn Knowledge Space Powerful Fragile Line Numbers
35...Learn New Way Working Time Training Knowledge Space Powerful Fragile
36...Memory Improved Links Connect Cause Effect Intelligence Accuracy
37...Granularity Links Improve Accuracy Intelligence Connect Cause Effect
38...Intelligence Flexible Structure Granular Links Improve Accuracy Memory
39...Links Connect Cause Effect into Power of Knowledge Across Time Distance
40...Context Organic Structure Enables Assemble Relevance New Discoveries
41...Remembering Subject Representations Requires Multiple Descriptions
42...Organic Structure Context Multiple Ways Describe the Same Subject
43...Subject Index Connects Stories Relevant to Understand Big Picture
44...Organize Everything Big Challenge Hard Work Big Benefits
45...Knowledge Repository Library Science Dewey Decimal Organize Books
46...Dewey Decimal System Organic Structure of Knowledge in Library Science
47...Finding Relevant Information Quickly for Making Connections
48...Subject Index Matrix Correlations Implications Relational Hierarchial
49...Big Picture Represents Spatial Relationships SDS Managges Context
50...Relational Hierarchial Associations SDS Matrix Design Subject Index
51...Work Breakdown Structures (WBS) Methods Expanded Organic Subject Index
52...Contextual Boundaries with Vast Organic Structure
53...Bottom Line Requires Comand Control Details in Big Picture
54...Big Picture Hides Correlations for Accurate Understanding of Context
55...Needs Theory Shows Expansion Organic Subject Structure Objectives
56...Filing Records Management Extremely Complex
57...Common Storage Subject Index Replace Cross-reference Filing
58...Cross-reference Filing Replaced Subject Index Computers Common Storage
59...Granular Indexing New Way Working File Once Multiple Subject Pointers
60...Hidden Context Makes Sense of Expanding Complexity in Big Picture
61...Contextual Boundaries Hidden from View in the Big Picture
62...Subjects Not Visible in Big Picture Represented by Organic Indexing
63...Big Picture Comprehension Discover Contextual Boundaries Cause Effect
64...Integrate Synergy Harmony Chronology Context Connections
65...Paperless Office Efficiencies Electronic Records Management
66...Complementarity Productivity Integrate Chronology Context Connections
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SDS create new record
Link Summary to Details Part of Intelligence
Link Record in References, Macro 101, F1 Shift F2
0505 - ..
0506 - Summary/Objective
050701 - Follow up ref SDS 4 0000.
050703 - Fixed problem in code that automatically links records to create
050704 - chronologies of related events. ref SDS 0 TNV4 The Mark feature was
050705 - improved for smoother use. ref SDS 0 TN6L Went ahead and created a
050706 - function to delete SDS records. ref SDS 0 TO3H Explain SDS granular,
050707 - flexible structure that enables intelligence support. ref SDS 0 P13O
050708 - Writing applies granularity, ref SDS 0 5C8H, with linking across time
050709 - and distance to track cause and effect. ref SDS 0 5C9H Links create
050710 - trails of associations that enhance memory like Hansel and Gretle.
050711 - ref SDS 0 VM4M Granularity of time provides natural structure for
050712 - uniquely identifying records. ref SDS 0 MO8O Headlines and outlining
050713 - organize and summarize narrative with flexible structure. ref SDS 0
050714 - VM8N Lines numbers provide shallow outlining and flexible, vertical
050715 - fields with unlimited capacity that uniquely position informaion in
050716 - Knowledge Space. ref SDS 0 T1VQ Granular subject indexing applied
050717 - with Control Fields create record segments that complement flexible
050718 - structure for command and control of the record. ref SDS 0 A25H
050723 - ..
0510 - Progress
051101 - Linking New Records to Prior Related Events Fixed
051103 - It seems like when a new function is executed after calling the record
051104 - link function, the thing fails.
051106 - The problem is with the external link record function. Counter 12
051107 - is reset for internal calls, but is not reset for external calls.
051109 - ..
051110 - It appears that the cause is that Medit is reading -label and -goto
051111 - command with different case labels as though they are the same.
051113 - ..
051114 - It may not be an Medit problem. Macro 3 which updates the line
051115 - counter field, was resetting counter 12, preventing it from completing
051116 - the routine.
051118 - [...below, linking complements granular structure of writing,
051119 - granularity of time, and organic divisions of context provide
051120 - flexible structure. ref SDS 0 P13O
Mark & Return
060401 - ..
060402 - Mark System Improved
060404 - Need better way to save marks to jump between records in main SDS.
060406 - Changed the Source record from Mark 2 to Mark 4.
060408 - ..
060409 - This way we have two marks we can enter manually mark 2 and 3, and
060410 - still be able to mark the two positions.
SDS record delete
Delete SDS Record Remove from Archive History Data Base
080501 - ..
080502 - Delete Record Feature Created
080504 - We need an efficient means to delete records. For a long time I have
080505 - taken the position that this function should not exist in order to
080506 - force careful thinking about whether to delete records.
080508 - ..
080509 - This will facilitate changing an existing record ID.
080511 - ..
080512 - Used 024A06 for function.
080515 - ..
080516 - Options
080518 - It can be executed from current SDS file to remove a record listed
080519 - in the Reference section, or from a Diary record to delete the
080520 - record on the screen.
080522 - ..
080523 - This permits purging pointers when they exist, but for some reason
080524 - there is no actual SDS record, which arises occasionally.
Flexible Structure Integrate Creativity Formality Complementarity Gr
330401 - ..
330402 - Flexible Structure Integrate Creativity and Forms Management
330403 - Writing Flexible Structure Integrates Creativity Formality
330404 - Granularity Records Management Enables Command Control of Work
330405 - Plan Perform Report Flexible Structure Writing and Forms Management
330407 - SDS records beginning in 1985 provide a new way of working that
330408 - leverages ability to think, remember, and communicate. Flexibility of
330409 - writing enables people to craft and preserve fleeting thoughts and
330410 - ideas. SDS organic structure for context management and shallow
330411 - outlining format (see "line numbers," ref SDS 0 5C6L) transform
330412 - written information into the power of knowledge. Combining inherent
330413 - creativity of writing with structure to maintain a "well ordered
330414 - record" (see below, ref SDS 0 TP8O) helps cope with complexity from
330415 - rising population and technology in a faster paced world. SDS
330416 - flexible structures maintain order to find and understand cause and
330417 - effect that is constantly erroding from compression of time and
330418 - distance that overwhelms mental biology due the inherent conflict
330419 - between time and accuracy. Ordinarily hurrying causes mistakes;
330420 - taking time to check the record causes delay. Electronic structure
330421 - enables people to get more done in less time, and still maintain order
330422 - essential for finding critical detais later.
330424 - ..
330425 - [On 960304 review of Vanniver Bush article in 1945 proposed
330426 - computers for efficiencies of electronic records management to
330427 - cope with rising complexity. ref SDS 39 H68K
330429 - ..
330430 - [On 040312 2nd law of thermodynamics describes rising entropy
330431 - dissipates order under the irreversibility of time, ref SDS 96
330432 - 566F; requires adding energy to maintain the order of cause and
330433 - effect yields the power of knowledge to control the future.
330434 - ref SDS 95 YH4G
330436 - ..
330437 - [On 080531 Morris seemed to use language of SDS, Communication
330438 - Metrics, and Knowledge Management. ref SDS B4 1J4L
330440 - ..
330441 - Writing extends speaking for flexible thinking by using both hands and
330442 - eyes in addition to hearing the words spoken silently. Additional
330443 - time and cognitive resources of communication through writing increase
330444 - delibration for creative thinking with fast and easy computer editing
330445 - to extend, correct, and refine understanding. Written analysis occurs
330446 - to plan work listed in the schedule supported with records showing
330447 - background, objectives, problems, solutions, alternatives, and
330448 - adjustments to consider in carrying out the work. Writing is often
330449 - part and sometimes most of performing the work, as in writing a
330450 - letter, report, article, book, spreadsheet, etc. Writing a diary to
330451 - report results includes analysis of implications, correlations, and
330452 - nuance discovered creating connections showing alignment and disparity
330453 - with objectives, requirements, and commitments from the history of
330454 - prior related work.
330456 - ..
330457 - SDS combines flexibility of writing with structures of formality using
330458 - "forms" with rigid "fields" that make sense of complexity based upon
330459 - reliability of consistent position. Integrating formality with
330460 - flexiblity requires granularity that optimizes complementarity using
330461 - creativity for command and control of the work, discussed further
330462 - below. ref SDS 0 T16K
330465 - ..
330466 - Well Ordered Record Reduces Time for Accuracy Understand Cause Effect
330467 - Microcosm Vast Complexity Innocuous Details Controls Productivity
330468 - Granularity Flexible Structure Enables Command Control Microcosm
330469 - Command Control Microcosm Complexity Granularity Flexible Structures
330471 - "Granularity" provides command and control of the record. People can
330472 - work intelligently leveraging creativity with analysis using "flexible
330473 - structures" (see above, ref SDS 0 P13O) to find relevant experience
330474 - for solving problems and discovering opportunities in time to be
330475 - effective. "Flexible structure" summarizes the idea of "granularity"
330476 - in a "well ordered record" for command and control of the work with
330477 - the power of knowledge managing low levels of organic structure in the
330478 - microcosm of history, see POIMS. ref OF 17 1113 Seven complementary
330479 - components of flexible structure implement granularity to maintain
330480 - order essential for accurate understanding of cause and effect...
330482 - ..
330483 - 1. Writing................................. ref SDS 0 5C8H
330484 - 2. Links................................... ref SDS 0 5C9H
330485 - 3. Time and record dates................... ref SDS 0 MO8O
330486 - 4. Subjects contextual granularity......... ref SDS 0 A25H
330487 - 5. Record segments Control Fields.......... ref SDS 0 6H8O
330488 - 6. Line numbers............................ ref SDS 0 5C6L
330489 - 7. Outlining headlines..................... ref SDS 0 VM8N
330491 - ..
330492 - [...below "complementarity" means synergy from harmony
330493 - integrating flexible structures that optimize the power
330494 - of knowledge. ref SDS 0 LV59
330496 - ..
330497 - [On 070831 12 "units of information" with granularity
330498 - yield effective Communication Metrics. ref SDS A8 JM9O
330500 - ..
330501 - [On 080531 Morris working on SDS program to support
330502 - flexible structure with "shallow outlining" for command
330503 - and control of the record. ref SDS B4 MN5F
330505 - ..
330506 - SDS support enables Knolwedge Space with a well ordered record for
330507 - working intelligently using precision access to critical details in
330508 - time to be effective, explained in NWO. ref OF 23 PX6J
330510 - [On 061011 1746 Kaiser notified UCSF reduced bill $200
330511 - because Kaiser documents on doctor's progress notes, labs
330512 - and radiology tests submitted for 2nd opinion were
330513 - organized into a well ordered record that reduced time
330514 - and expense for understanding patient history.
330515 - ref SDS A5 Z39O
330517 - ..
330518 - [On 070201 0800 meeting with UCSF cancer center advises
330519 - that SDS record shows comprehensive, accurate report for
330520 - meeting on medical examination. ref SDS A6 NW9J
330522 - ..
330523 - Writing connects granularity of alphabetic symbols to construct data
330524 - into progressively larger meanings than represented by symbols alone
330525 - (see explanation below, ref SDS 0 T16K). As time passes, people get
330526 - confused when memory of multiple stories gets mixed up, commingled,
330527 - and disconnected from relevant context. Forgetting causes confusion,
330528 - frustration, errors, and conflict. People get mad when time degrades
330529 - memory, and piles of paper take a lot of time to understand a lot of
330530 - details, because nobody can find anything days, months, and years
330531 - later in time to be effective. (see below, ref SDS 0 S84J).
330533 - ..
330534 - The professional discipline of writing "history" invests time
330535 - positioning stories in the correct order for understanding context.
330536 - Investing time to construct history enables other people to take less
330537 - time making sense of complexity by understanding sequence of
330538 - chronology (time) in the context of objectives, requirements, and
330539 - commitments. SDS schedule and diary records maintain a natural order
330540 - of cause and effect by using the granularity of time, i.e.,
330541 - chronology, combined with granular indexing for the organic structure
330542 - of context. Granularity magnifies command and control of daily work
330543 - by managing content of documents at the level of paragraphs. Advances
330544 - managing flexible structure of writing with granularity at the
330545 - paragraph level increases precision access to writing by orders of
330546 - magnitude, compared with traditional records management practice
330547 - organizing books, articles, reports, and correspondence at the
330548 - document level in libraries, filing cabinets, and file folders.
330550 - ..
330551 - [On 921127 Morris Jones reported small, innocuous details turn
330552 - out later to be major problems that nobody had time to fix
330553 - because everybody focused on major problems leaves no time for
330554 - proactive management. ref SDS 18 0674
330556 - ..
330557 - [On 940812 Microcosm Gilder's book explains power derived from
330558 - command and control of lower levels of organic structure,
330559 - ref SDS 25 3385; helps people cope with complexity, discussed on
330560 - 950718, ref SDS 33 KZ55; presented at Intel on 950927 correlating
330561 - microprocessors improving computers that can improve management
330562 - of daily details. ref SDS 36 5412
330564 - ..
330565 - [On 960304 Moore's Law on rising speed of microprocessors using
330566 - lower levels of physical structure aligns with Gilder's law of
330567 - the microcosm that productivity rises controlling lower levels of
330568 - organic structure. ref SDS 39 4004
330570 - ..
330571 - [On 040513 flexible structure of Knowledge Space required for
330572 - critical mass of requirements to augment intelligence.
330573 - ref SDS 99 EY9F
330575 - ..
330576 - [On 070831 12 "units of information" with granularity yield
330577 - effective Communication Metrics. ref SDS A8 JM9O
330579 - ..
330580 - [On 071212 SDS supports processes that aid human thinking, and
330581 - the practice of management. ref SDS B0 Z48H
330584 - ..
330585 - Connect Cause Effect Across Time and Distance Power of Knowledge
330587 - Linking paragraphs and sentences within stories across time and
330588 - distance, discussed above, ref SDS 0 TNV4, complements writing that
330589 - connects alphabetic symbols into "information." Granular links
330590 - between parts of stories connect the order of cause and effect that
330591 - converts information into the power of knowledge for predicting the
330592 - future. A well ordered record, per above, ref SDS 0 TP8O, enables
330593 - precision access with electronic links to quickly and easily verify
330594 - accuracy and expand span of attention for accurately understand
330595 - correlations, implications and nuance whether events occurred 10
330596 - minutes ago, 10 days, months, years earlier. Every link is equally
330597 - accessible instantly. Timely awareness of context with precision
330598 - access using links to instantly check the record helps avoid mistakes
330599 - (see "Stories Connecting Dots," below. ref SDS 0 T14T)
330601 - [On 080206 people feel that market dynamics favor appearance over
330602 - substance and this makes technology required for a well ordered
330603 - record beyond reach of people on the job. ref SDS B2 YI9F
330605 - ..
330606 - Granularity of time uniquely organizes the record based on the natural
330607 - structure of chronology. Constantly expanding history reporting daily
330608 - work creates a record of experience to plan, and perform future work.
330609 - Flexible structure of chronology enables simple, common storage that
330610 - complements writing and linking to connect cause and effect into the
330611 - power of knowledge for predicting the future. Electronic "records
330612 - management" organized by the immutable, irreversability of time
330613 - significantly improves traditional "forms" that evolved the past 2,000
330614 - years for associating information with "fields," paper clips, staples,
330615 - scotch tape, binders, file folders, filing cabinets, books, reports,
330616 - etc. Combining flexiblity of creative narrative with formality and
330617 - flexible structure of time provides order that increases speed finding
330618 - sources to create links that enable people to study context with
330619 - DNA-like organic structures that combine relational and hierarchial
330620 - dimensions, explained below. ref SDS 0 T14T
330622 - ..
330623 - [On 031215 flexible structure supported by Freeman's PhD
330624 - thesis on Lifestreams published in 1997 calling for
330625 - flexible summarizing. ref SDS 92 E38N
330627 - ..
330628 - [On 070831 12 "units of information" with granularity
330629 - yield effective Communication Metrics. ref SDS A8 JM9O
330632 - ..
330633 - Line Numbers Shallow Outline Increase Command Control of the Record
330635 - Shallow outlining provides flexible structure, per above, ref SDS 0
330636 - P13O, using line numbers for granular linear nodes that precisely
330637 - indentify free-form narrative using a unique address, which is easy to
330638 - cite in the record. Order in the record enables precision access
330639 - using unlimited "vertical forms" for timely, accurate communication,
330640 - explained below. ref SDS 0 PQ7I The look and feel of SDS unique line
330641 - numbering structure conveys the power of knowledge associated with a
330642 - well ordered record, similar to legal briefs, to easily distinguish
330643 - purpose and form of SDS from traditional documents for letters, books,
330644 - articles, and reports. Line numbers help quickly navigate complex
330645 - records with orientation of context visually associated with shallow
330646 - outline structure, further explained below. ref SDS 0 VB64
330648 - ..
330649 - Granularity of line numbers complements chronology, context, and
330650 - connections (time, subjects, links) for constructing a well ordered
330651 - record that enables command and control of daily work, explained
330652 - below. ref SDS 0 T1VQ SDS design allows flexibility to enter
330653 - continuous narrative with inherent shallow outline structure of record
330654 - segments, and headlines, or to formalize structure with traditional
330655 - outlining methods (see below, ref SDS 0 VM8N), which together maintain
330656 - a well ordered record for understanding cause and effect, i.e., to
330657 - work intelligently, explained in POIMS. ref OF 13 1X6G
330659 - [On 040312 2nd law of thermodynamics describes rising entropy
330660 - dissipates order under the irreversibility of time, ref SDS 96
330661 - 566F; requires adding energy to maintain the order of cause and
330662 - effect yields the power of knowledge to control the future.
330663 - ref SDS 95 YH4G
330665 - ..
330666 - [On 070831 12 "units of information" with granularity yield
330667 - effective Communication Metrics. ref SDS A8 JM9O
330669 - ..
330670 - [On 080426 Gary Johnson presents analysis in a record on 080425
330671 - that line numbers are not needed; tagging systems provide
330672 - flexible structure to maintain order in the record, ref SDS B3
330673 - PE5H, from continual "refactoring" cited by Gary on 001222.
330674 - ref SDS B3 4K9M
330678 - ..
330679 - Subject Index Organic Structure Context Replaces Traditional Filing
330680 - Filing Replaced by Subject Index Assign Control Fields Record Segments
330682 - Follow up ref SDS 1 OL6H.
330684 - Granular indexing of DNA-like hierarchial and relational organic
330685 - subject structures, also called "classifications" and "catagories"
330686 - assigned to Control Fields in SDS records (see below, ref SDS 0 6H8O)
330687 - replace traditional card catelog methods in library science and
330688 - management science methods of "records management" and "information
330689 - management" "filing" documents in multiple folders and cabinets to
330690 - cross-reference, where mountains of paper pile up on desks, the floor,
330691 - the coffee table at home, the back seat of the car - any place handy
330692 - at the moment. Scribbling, writing, typing, moving, storing, getting,
330693 - returning, and losing documents is replaced with benefits of a
330694 - "paperless office" model using organic, flexible structure of context
330695 - for efficiencies of electronic records management where information
330696 - exists in a single location and is identified for retrieval in
330697 - multiple ways (see explanation on 880628, ref SDS 1 BI3G and
330698 - ref SDS 1 02PS). Subject indexing complements time and linking for
330699 - precision access to make sense of complexity using multiple views of
330700 - context for comprehensive understanding (see example of "big picture"
330701 - below, ref SDS 0 G14K)
330703 - ..
330704 - [On 910221 organic subject structures apply DNA processes
330705 - for growing knowledge, and reflect alphabet technology of
330706 - assembling small meanings into larger organic structures
330707 - called stories that eventually comprise history.
330708 - ref SDS 11 OP7M
330710 - ..
330711 - [On 070831 12 "units of information" with granularity
330712 - yield effective Communication Metrics. ref SDS A8 JM9O
330716 - ..
330717 - Control Fields Segment Records with Subjects Granularity of Context
330718 - Context Management Organizes Narrative with Control Fields
330719 - Records Segments Granular Structure Applies Subjects Replaces Filing
330721 - Shallow outline structures are constructed with SDS Control Fields to
330722 - identify record segments that apply granularity for controlling
330723 - management criteria at the paragraph level with headlines, including
330724 - groups of paragraphs. Control Fields track the following....
330726 - ..
330727 - 1. Time worked on subject function
330728 - 2. People doing the work
330729 - 3. Billing entity
330730 - 4. Function cost account to be charged
330731 - 5. Action Item/Schedule Activity
330732 - 6. Subject WBS account
330734 - ..
330735 - Control Fields provide a lot of structure to organize flexiblity and
330736 - creativity of narrative reporting the record of daily work. As noted,
330737 - subjects and functions are assigned by selection from the Subject
330738 - Index and pressing the Enter key. Nobody types "subjects" into SDS
330739 - records. Traditional methods of data entry take too long for
330740 - efficient usability of electronic records management.
330742 - [On 070831 12 "units of information" with granularity
330743 - yield effective Communication Metrics. ref SDS A8 JM9O
330746 - ..
330747 - Accuracy Remembering Complex Correlations Distant Chronology
330749 - Flexible structure provides faster and often instant access to
330750 - personal experience and relevant history for better accuracy
330751 - remembering and discovering complex issues. Timely, accurate
330752 - understanding of experience fosters comprehensive analysis, and to
330753 - verify accuracy of correlations, associations, and chronology.
330754 - Whether recent events are remembered by span of attention, or can only
330755 - be remembered partially from long ago, these small fragments of
330756 - memory, called "the gist of the story," can find and assemble relevant
330757 - segments of a long complex record into a story sharply focused by the
330758 - organic structure of context. Control Field assignments of subjects
330759 - construct chronologies that accurately and quickly convey cause and
330760 - effect.
330762 - [On 940327 Morris Jones at Chips and Technologies reported
330763 - dates are hard to remember; people get frustrated and mad with
330764 - everybody pointing fingers in accusation and blame during
330765 - conversation in meetings arguing about the sequence of past
330766 - events. ref SDS 22 GD9G
330768 - ..
330769 - [On 950204 accuracy is primary Communication Metric for
330770 - evaluating conversations reviewed in adjudication of legal
330771 - disputes. ref SDS 30 8A9F
330773 - ..
330774 - [On 980307 Andy Grove, CEO of Intel, reports mental maps are
330775 - awfully forgiving of ambibuity, ref SDS 55 3668, and so writes
330776 - copious notes to remember accurately. ref SDS 55 3101
330778 - ..
330779 - [On 010622 Doug Lenat describes literacy reading writing using
330780 - alphabet technology makes people superhuman by writing things
330781 - down that can then be remembered accurately. ref SDS A1 N668
330783 - ..
330784 - [On 020217 Roy Roebuck reports people point fingers in meetings
330785 - blaming others because nobody can find anything to point out in
330786 - the record what actually happened. ref SDS 78 9360
330788 - ..
330789 - [On 021108 Bill Gates at Microsoft points out that merely
330790 - writing things down does not improve memory and productivity,
330791 - unless people can find relevant parts of the record in time to
330792 - be effective saving lives, time, and money. ref SDS 86 EF5I
330796 - ..
330797 - Headlines Outlining Organize Summarize Narrative Flexible Structure
330799 - Outlining with headlines summarize meaning of narrative with nested
330800 - lists that complement granularity of flexible structure using writing,
330801 - links, line numbers, subject indexing, and record segments with
330802 - control fields.
330804 - ..
330805 - Headlines summarize primary outline levels for controlled visibility
330806 - to navigate and comprehend complex records. Headlines are a component
330807 - of baseline shallow outline structure when formal outlining and
330808 - listing are not employed. Headlines are the first step constructing
330809 - account descriptions in the subject index since headlines summarize
330810 - meaning of paragraphs and groups of paragaphs, and this is part of
330811 - context management.
330813 - [On 070831 SDS design provides command and control of the
330814 - record using 12 "units of information" with granularity
330815 - that yield effective Communication Metrics. ref SDS A8
330816 - JM9O
330818 - ..
330819 - Flexible structure adds value to traditional forms management with
330820 - unlimited content in "fields" so there is no artificial constraint on
330821 - innovation and creativity to clarify meaning and application (see
330822 - vertical fields, below, ref SDS 0 PQ7I). Flexible structure adds
330823 - value to traditional writing by enabling people to create any
330824 - structure required to make sense of complex circumstances, and can be
330825 - summarized for easy comprehension and fast navigation.
Hansel Gretle Trails Association Flexible Structure Granular Links R
420401 - ..
420402 - Hansel Gretle Trails Associations SDS Links Supports Memory
420404 - SDS improves memory to find and study correlations, implications and
420405 - nuance that aid understanding cause and effect based on organizing
420406 - knowledge with organic structure in the natural order of existence.
420407 - Integrating flexible structures of granular indexing subjects with SDS
420408 - links make good management fast and easy by enabling trails of
420409 - associations using an audit trail for traceability to original
420410 - sources. People can step forward in time at any place along the trail
420411 - of chronology to trace consequences. Better memory of experience,
420412 - history and consequences looking forward and backward in time,
420413 - understanding context and subjects yields better results. Like the
420414 - story of Hansel and Gretle who left a trail to find their way back
420415 - home, SDS makes trails of associations fast, easy, and reliable to
420416 - create and use when needed.
420418 - [On 950721 professional standards require traceability to original
420419 - sources for better management and communication. ref SDS 34 1740
Links Stay on Course SDS Empower People to Remember Original Subject
550401 - ..
550402 - Subjects Focus Aligned Reduce Frustrations Increase Productivity
550403 - Accuracy Increased Maintain Alignment Communications Reduce Mistakes
550404 - Wandereing Off Subject Conversation Email SDS Improves Listening
550405 - Listening Communication Mistakes Reduce SDS Alignment Focus on Subject
550407 - Follow up ref SDS 3 0071, ref SDS 1 OL6H.
550409 - Flexible structure of writing supported with links, chronology, and
550410 - context in the Subject Index, explained above, ref SDS 0 P13O, and
550411 - illustrated by the "big picture" below, ref SDS 0 G14K, improves
550412 - stream-of-conscious communication in meetings, calls, and email that
550413 - routinely wander off subject, causing frustration, anger, stress and
550414 - mistakes, which reduce productivity and earnings, because listening
550415 - and understanding fail, when attention and focus wander.
550417 - ..
550418 - [On 890809 Morris reported failed listening causes communication
550419 - to fail, ref SDS 7 CJ9J, bad management reduces productivity and
550420 - earnings. ref SDS 7 126J
550422 - ..
550423 - [On 910520 Morris used SDS to save time and money by aligning
550424 - communications to correct misunderstandings before mistakes occur.
550425 - ref SDS 14 655O
550427 - ..
550428 - [On 921127 people busy fixing big problems frustrated because
550429 - small, innocuous deviations from requirements are ignored that
550430 - later become big problems. ref SDS 18 0674
550432 - ..
550433 - [On 940114 Eric Jennet interview advised that Project Management
550434 - Institute (PMI) was founded to improve poor productivity of
550435 - communication in meetings. ref SDS 21 2290
550437 - ..
550438 - [On 940901 example PG&E project with CDWR communication meetings
550439 - poor productivity. ref SDS 28 1301
550441 - ..
550442 - [On 950228 Morris executive VP frustrated by wasting time during
550443 - meetings arguing about prior understandings. ref SDS 31 1994
550445 - ..
550446 - [On 950303 Morris proposed bow and arrow diagram showing SDS keeps
550447 - work aligned with objectives, requirements and commitments.
550448 - ref SDS 32 3497
550450 - ..
550451 - [On 950721 ISO professional standards require audit trail showing
550452 - traceability to original sources that maintain alignment of work
550453 - with objectives, requirements, commitments, history of prior work.
550454 - ref SDS 34 1740
550456 - ..
550457 - [On 951026 organizations certified compliant with ISO requirements
550458 - are unable to comply with requirements for good management to
550459 - document traceability to original sources. ref SDS 37 3245
550461 - ..
550462 - [On 960205 study shows people waste 70% of day in unproductive
550463 - meetings because nobody is prepared, because nobody has time to
550464 - capture the record, and nobody can find anything to be prepared.
550465 - ref SDS 38 5902 and ref SDS 38 5F4S
550467 - ..
550468 - [On 960721 people angry at meetings between Chips, Intel,
550469 - Lockheed/Martin because everybody remembering what happened
550470 - at the last meeting differently. ref SDS 47 0896
550472 - ..
550473 - [On 970123 Intel uses conflict and emotion to aid memory and build
550474 - shared meaning in communication during meetings. ref SDS 49 1111
550476 - ..
550477 - [On 980403 Max Blodgett at USACE worried productivity of
550478 - meetings very poor, ref SDS 56 4033; wants SDS for Communication
550479 - Metrics. ref SDS 56 BQ42
550481 - ..
550482 - [On 020217 meetings fundamental team process requires accurate
550483 - records for effective communication; too often meetings degrade to
550484 - "finger pointing" blaming people for misunderstandings,
550485 - ref SDS 78 9360; case study examples of communication challenges
550486 - in meetings are listed. ref SDS 78 TT3F
550488 - ..
550489 - [On 020504 study shows professional standards for communication
550490 - practices and requirements on good management specified in FAR,
550491 - ISO, Health Care, Covey, Drucker, law, contract notice provisions,
550492 - and 2,000 years of literacy for contemporaneous documentation to
550493 - show alignment and feedback to work intelligently, quickly, and
550494 - accurately are ignored in government, business, health care, every
550495 - sector. ref SDS 79 NS6F
550497 - ..
550498 - [On 040505 Paris peace conference in 1919 heads of state began
550499 - holding meetings hoping to avoid keeping records, but found the
550500 - top people in the world could not remember enough to perform daily
550501 - work; eventually leadership yielded to an even stronger fear of
550502 - accountability for failing to get anything done, and so a record
550503 - of organizational memory was prepared and this change in
550504 - management practice yielded results that expedited progress.
550505 - ref SDS 98 MQ49
550507 - ..
550508 - [On 060505 case study shows challenge discovering the purpose of
550509 - meetings. ref SDS A3 P18O
550511 - ..
550512 - Better understanding with flexible structure to organize and connect
550513 - the record makes finding information fast and easy, and assembles
550514 - patterns that discover and refine accuracy remembering connections of
550515 - cause and effect with links to original sources and to future
550516 - consequences. Understanding is not forgotten because alignment does
550517 - not drift off course in a sea of details that normally overwhelm span
550518 - of attention, explained in POIMS. ref OF 17 2301 Leveraging the
550519 - capacity to think, remember, and communicate, ref OF 17 3742,
550520 - strengthens daily management. ref OF 17 1113
550522 - ..
550523 - [On 900319 research shows human reasoning largely follows memory
550524 - of sequence that is imparted by chronology. ref SDS 10 1323
550526 - ..
550527 - [On 940327 Morris reported SDS links provide self-evident benefits
550528 - of better memory. ref SDS 22 J496
550530 - ..
550531 - [On 960406 people waste a lot of time finding information on
550532 - computers. ref SDS 44 5922
550534 - ..
550535 - [990718 busy executives and engineers only have time for cursory
550536 - understanding because technology people like does not support
550537 - analysis. ref SDS 61 5251
550539 - ..
550540 - [990817 busy executives and engineers excuse failure to use SDS as
550541 - a failure of attitude, discipline and diligence so they can can
550542 - continue using tools they like, rather than learn to tools they
550543 - need. ref SDS 62 8663
550545 - ..
550546 - [On 000927 research shows people mainly rely on remembering the
550547 - gist of information which degrades over time to memory that is
550548 - about 5% - 10% accurate. ref SDS 71 DX9F
550550 - ..
550551 - [On 080531 Morris Jones seemed to use language of SDS,
550552 - Communication Metrics, and Knowledge Management. ref SDS B4 1J4L
Writing Alphabet Technology Flexible Structure Creativity Free Flowi
880401 - ..
880402 - Writing Creativity Flexiblity Balanced with Formality Organization
880403 - Alphabet Technology Flexible Structure Writing and Forms Management
880405 - Talking and writing are communication tools for telling a "story" with
880406 - free flowing, stream-of-conscious narrative.
880408 - ..
880409 - Verbal communication with talking, speech, dialog, conversation, and
880410 - discussion conveys meaning with sounds, including pauses, changing
880411 - volume, and genstures with hands and facial expression.
880413 - ..
880414 - Literacy uses a system of writing documents to construct progressively
880415 - larger "meaning" from associating very small, highly-granular
880416 - alphabetic symbols into narrative text comprising words, paragraphs,
880417 - sections, chapters, reports, articles, books, and so forth, per above.
880418 - ref SDS 0 5C8H Writing applies flexible structure to associate text
880419 - with punctuation that provides highly-granular control for boundaries
880420 - of alphabetic characters that form near term context. Combining
880421 - contextual expressions into larger, and related meanings tells a
880422 - coherent "story" relating events to human needs. This system yields a
880423 - history of experience that guides actions and planning with the power
880424 - of knowledge from energy released connecting cause and effect.
880426 - ..
880427 - When people say something like...
880429 - What's the story?
880431 - ...they are asking for a narrative that associates action with
880432 - objectives, i.e., human needs, and results, which adds to experience
880433 - for deciding what to do in the moment or later.
880435 - ..
880436 - [On 900303 review Improbable Machine, Campbell explains how the
880437 - brain stores "stories" called "history" for experience to guide
880438 - taking action. ref SDS 9 EV5N
880440 - ..
880441 - [On 930112 alphabet technology and history of writing engine of
880442 - civilization, reviewed. ref SDS 20 3443
880444 - ..
880445 - [On 960324 Landauer explains theory of "meaning" derived from
880446 - frequency of word associations that impart context through
880447 - dimension matching. ref SDS 40 2882
880449 - ..
880450 - [On 020924 flexible structure of traditional punctuation was
880451 - reviewed. ref SDS A0 0001
880453 - ..
880454 - The flexible structure of alphabet technology enables writing
880455 - stream-of-conscious text that externalizes complex, fleeting human
880456 - thought. Unlike thoughts in the mind that come and go when people
880457 - forget context, the permenance of text expands creativity by focusing
880458 - thinking on what is written. Synergy between mental energy and
880459 - external written renderings enables people to change, compare, and
880460 - revise to improve initial thought. The natural creative feature of
880461 - writing constructs narrative that conveys a satisfying, insightful,
880462 - often inspiring "story," that sometimes leads to mental awakening.
880463 - Both writer and reader can experience "epiphany," which has historical
880464 - religious foundations, and today is commonly used to mean a revealing
880465 - scene or moment that changes or deepens understanding cause and
880466 - effect, i.e., increases the power of knowledge...
880468 - ..
880469 - Webster Dictionary
880471 - http://www.merriam-webster.com/dictionary/epiphany
880473 - ..
880474 - Encarta
880476 - http://encarta.msn.com/dictionary_1861608848/epiphany.html
880478 - ..
880479 - American Heritage Dictionary
880481 - http://www.bartleby.com/61/6/E0180600.html
880483 - ..
880484 - epiphany...
880486 - (1) sudden manifestation or perception of the essential
880487 - nature or meaning of something
880489 - ..
880490 - (2) intuitive grasp of reality through something (as an
880491 - event) usually simple and striking
880493 - ..
880494 - (3) an illuminating discovery, realization, or disclosure
880496 - ..
880497 - (4) comprehension or perception of reality by means of a
880498 - sudden intuitive realization:
880500 - ..
880501 - Creative writing occurs as sentences assembled into paragraphs that
880502 - form documents of 1, 2, 10 somtimes hundreds of pages. Facts, ideas,
880503 - and description are arranged in multiple ways with narrative text to
880504 - impart realization, perception, and comprehension that unlocks
880505 - discovery. Writing a "story" with continuous narrative fits human
880506 - mental biology that receives information in a continuous stream. The
880507 - irreversibility of time makes receiving and creating information in a
880508 - continuous stream biologically satisfying. Since people absorb
880509 - information along a continuous timeline through sensory perception,
880510 - e.g., sight and sound, and since verbal communication using speech and
880511 - hearing occurs along a continuous timeline, and further since most
880512 - conversation strives to inspire others to share understanding, as an
880513 - imperative of survival, people are biologically driven to write and
880514 - read with a format of continuous narrtive that tells a "story,"
880515 - similar to speech, and general senseory perception.
880517 - [On 991108 stream-of-conscious conversation is entertaining,
880518 - and persuasive, ref SDS 64 4505; similarly stream-of-conscious
880519 - writing has persuasive and entertainment effects of
880520 - conversation without a well ordered record for common
880521 - reference. ref SDS 0 A53H
880523 - ..
880524 - [On 040312 irreversibility of time dissipates order with rising
880525 - entropy under the 2nd law of thermodynamcis, reviewed on
880526 - 040312, ref SDS 96 566F; line numbers provide an easy method to
880527 - maintain order with minimal effort, discussed below,
880528 - ref SDS 0 T1VQ, that yields the power of knowledge to control
880529 - the future under the locality principle, also, reviewed on
880530 - 040312. ref SDS 95 YH4G
880532 - ..
880533 - Appearance of documents using professional publishing tools is a
880534 - powerful part of writing that inspires credibility of content to
880535 - increase acceptance and agreement. This is so because people are
880536 - biologically attracted to pretty things, including documents. This
880537 - makes accuracy subsidiary to appearance. Through the dark ages monks
880538 - invested lifetimes transcribing the Bible to provide attractive
880539 - manuscripts that appeal to followers who could not read, but followed
880540 - preaching credited to beautiful documents. Success of Gutenberg's
880541 - printing press in 1455 led to marketing competition for technology
880542 - that optimizes appearance of documents. Today, a frenzy of tools for
880543 - wordprocessing empower everyone to produce beautiful documents hoping
880544 - to inspire and convince people quite apart from the content.
880546 - ..
880547 - Creativity from writing continuous sentences and paragraphs to tell an
880548 - inspiring story makes managing specific facts and ideas in documents
880549 - difficult to use for daily work. Planning requires structure for
880550 - order that enables predictability. Daily work rarely has time to read
880551 - through an entire story, article, report, specification, etc., days,
880552 - weeks, months, years later to find controlling content. Therefore,
880553 - managing the dynamics of daily life requires efficient usability for
880554 - command and control of the record on parts of the story relevant at
880555 - particular moments, and different parts at other moments to accurately
880556 - understand cause and effect. Rapidly changing events long after the
880557 - record is written require quickly considering alternative order for
880558 - disparate elements of the story within the framework of the original
880559 - order. This is a structuring problem.
880561 - ..
880562 - [On 020820 truth is annoying and does not move the conversation
880563 - forward, because nobody can relax, when truth is important.
880564 - ref SDS 82 V66I
880566 - ..
880567 - [On 040312 locality principle rests on accurate understanding
880568 - of order connecting cause and effect which releases energy that
880569 - drives the power of knowledge to predict the future. reviewed
880570 - 040312. ref SDS 95 YH4G
880572 - ..
880573 - Legal practice applies "creative" writing to convince judges about a
880574 - version of truth. Lawyers write long sentences and paragraphs of
880575 - persuasive prose, like conventional narrative text. ref SDS 0 C29X
880576 - Lawyers add "citations" that verify accuracy. Lawyers also add line
880577 - numbers, similar to numbers on the left of this record. This added
880578 - flexible structure in legal documents provides a well ordered record
880579 - for uniform reference, explained further below. ref SDS 0 QB8J
880581 - ..
880582 - Line numbers are not common to writing outside the legal profession
880583 - for two (2) related reasons...
880585 - 1. A well ordered record takes time that costs a lot of money.
880586 - Litigation concerns a very limited history, and requires
880587 - experts called lawyers and court reporters to create a well
880588 - ordered record for discovering the truth about complex
880589 - facts that occurred years earlier. People making critical
880590 - judgements outside the law do not have high priced help
880591 - like judges have to maintain a well ordered record. The
880592 - size, variety, and complexity of continually expanding
880593 - information overwhelm efforts to maintain a well ordered
880594 - record, beyond filing cabinets and computer directories.
880596 - ..
880597 - 2. Truth is less important in writing outside the law than
880598 - creating insiprational and attractive narrative that fits
880599 - human biology receiving and sending information that
880600 - influences the conscious span of attention in the moment.
880601 - ref SDS 0 C29X
880603 - ..
880604 - Since the cost is very high for a well ordered record in legal
880605 - practice to understand a small, fixed part of work history, and since
880606 - managing continuous information streams that optimize creativity,
880607 - discussed above, ref SDS 0 C29X, is much more difficult applied to
880608 - everything that occurs in daily work, and since truth is less
880609 - important than inspiring, entertaining writing, i.e., people spend
880610 - more time selling than on accuracy, then therefore "line numbers" are
880611 - not commonly used to provide a well ordered record, and so are not
880612 - familiar to most people.
880614 - ..
880615 - Long experience in a culture familiarizing people with documents that
880616 - have no line numbers inoculates people against benefits of a well
880617 - ordered record, ref SDS 0 OP4H, compared to experiencing benefits of
880618 - publishing documents with attractive appearance. ref SDS 0 C29X
880619 - Historically, publishing documents with high quality appearance gave
880620 - some assurance of accurate content, because publishing books and
880621 - articles in magazines takes a lot of expensive work, including editing
880622 - and fact checking. Cultural forces over thousands of years enabled
880623 - people to rely on the publisher to review content that justifies the
880624 - expense of making documents look good. Today, wordprocessing software
880625 - for personal computers has reduced the cost of publishing. Anyone can
880626 - create documents that look good without the time and expense of
880627 - vetting content. This experience fosters a paradigm of
880628 - professionalism based on appearance, rather than accuracy.
880630 - ..
880631 - [On 980307 Andy Grove reports experience at Intel shows
880632 - that people like to work on familiar things in familiar
880633 - ways. ref SDS 54 3740
880635 - ..
880636 - This simple equation elevating appearance over order yields a blizzard
880637 - of beautiful documents churned out by bureaucracies. People are
880638 - buried with information overload that degrades accuracy and therefore
880639 - productivity. Span of attention is constantly overwhelmed with
880640 - complexity, confusion, and chaos that creates endless mistakes, i.e.,
880641 - bumbling, loss, conflict, and tragedy.
880643 - [On 970707 US Air Force study shows management systems
880644 - eventually fail under the weight of information
880645 - overload. ref SDS 51 0108
880647 - ..
880648 - [On 020820 truth is annoying and does not move the
880649 - conversation forward, because nobody can relax, when
880650 - truth is important. ref SDS 82 V66I
880652 - ..
880653 - SDS enables a new way of working that supports both continuity for
880654 - creativity, and order for management by extending the flexible
880655 - structure of alphabet technology, leading to a practice of working
880656 - intelligently for creative management.
880658 - ..
880659 - Granularity of SDS line numbers expand traditional punctuation to
880660 - manage continuous narrative with an overarching shallow outline that
880661 - constructs a well orcered record, see below. ref SDS 0 T1VQ Time,
880662 - context, and connections add flexible structures to increase command
880663 - and control at very low levels of granularity in the record (see below
880664 - for "history," ref SDS 0 L14M) that converts information into the
880665 - power of knowledge. see above, ref SDS 0 TP8O
880667 - ..
880668 - Outlining provides the lowest level of control.
880670 - ..
880671 - Traditional outlining decomposes creative narrative into an organic
880672 - structure to understand correlations through visual presentation of
880673 - order. Outline structure adds control to narrative text with unique
880674 - address nodes that facilitate navigation for quickly finding specific
880675 - information, shown by example below. ref SDS 0 PQ7I Decomposition of
880676 - text while aiding analysis and navigation, eviscerates the creative
880677 - dimension of a narrative "story" to inspire awakening of new meaning.
880678 - ref SDS 0 TJ4H Analysis with traditional outlining is a powerful
880679 - tool, and so takes much longer than traditonal narrative text. As a
880680 - result, outlining is rarely used in most documents.
880682 - ..
880683 - [On 021107 support for outlining increased. ref SDS 85 W16K
880685 - ..
880686 - Shallow outlining provides highly granular control with an overarching
880687 - numbering system for each line of text, explained below. ref SDS 0
880688 - T1VQ People can write creatively with spontaneous, inspired
880689 - narrative. People can also use traditional outlining, as time and
880690 - necessity dictate. The SDS design strikes a balance using flexible
880691 - structure for command and control that complements creativity to tell
880692 - the "story" of daily work.
880694 - ..
880695 - [On 040312 locality principle - energy released connecting
880696 - cause and effect yields the power of knowledge to control the
880697 - future. ref SDS 95 YH4G
880699 - ..
880700 - A "story" covers many "subjects" about human affairs in relation to
880701 - objectives, requirements and commitments (see "big picture" below,
880702 - ref SDS 0 G14K).
880704 - ..
880705 - [On 940609 explained value of writing relative to pictures and
880706 - conversation for analysis and understanding, ref SDS 24 8854
880708 - ..
880709 - History accumulates stories that have common subjects. The meaning of
880710 - a story is enriched by associating related context from prior events
880711 - because chronology imparts sequence that conveys cause and effect,
880712 - which drives human reasoning needed for survival (see "subjects" in
880713 - Big Picture, below. ref SDS 0 RC5K and ref SDS 0 428F). Organizing
880714 - information with the rigidity of traditional formality common to
880715 - "forms management," reduces the power of creativity in telling the
880716 - story with clear, concise, complete narrative that can, also, inspire
880717 - action; yet, stories without organization to impart the weight of
880718 - accurate history can mislead by conveying incorrect understanding of
880719 - cause and effect. Balancing rigid formality with chaotic flexibility
880720 - requires a design that organizes records with flexible structure,
880721 - explained above. ref SDS 0 P13O
880723 - ..
880724 - [On 960518 research shows human memory is fragile; meaning drifts
880725 - away over time which makes "truth" a moving target that causes
880726 - lots of mistakes, i.e., bumbling. ref SDS 45 3734
880728 - ..
880729 - [On 990303 research shows human memory automatically recodes
880730 - information to help remember by paraphrasing; this causes meaning
880731 - drift that reduces long-term memory. ref SDS 59 2838
880733 - ..
880734 - Connecting parts of a current story to parts of earlier stories for
880735 - understanding context of background across time and distance reflects
880736 - the human mind's natural process of drawing on experience for growing
880737 - knowledge of cause and effect to reason intelligently. Reasoning
880738 - connects common elements of a story, which is strengthened by linking
880739 - and organizing with assignments from the subject index for Context
880740 - Management. SDS offers a new way of working by thinking through
880741 - writing that augments intelligence, explained in POIMS. ref OF 17 3742
880743 - [On 940327 Morris noted SDS linking enables self-evident benefits
880744 - of better memory; remembering dates that impart chronology of
880745 - cause and effect is difficult; SDS makes remembering chronology
880746 - fast and easy. ref SDS 22 J496
880748 - ..
880749 - The design of SDS "flexible structure" enables natural, free flowing
880750 - narrative, described above, ref SDS 0 T16K, within a spreadsheet-like
880751 - format that provides command and control for making connections, also
880752 - explained above. ref SDS 0 WN6J A baseline "shallow outline"
880753 - structure is manintained automatically with line numbering, per below,
880754 - ref SDS 0 T1VQ, and so does not interfere with traditional practice of
880755 - creative writing. People can write as much as needed without
880756 - limitations of a rigid, bureaucratic "form." Yet, the program overlays
880757 - a baseline formal structure to manage content. SDS automatically
880758 - connects related events into a continuous case study based on context.
880759 - Additional structure can be easily added to find and manage
880760 - information quickly. see POIMS. ref OF 17 M17I
880762 - [On 890809 discussed flexible structure with Morris. ref SDS 7
880763 - 6047
880765 - ..
880766 - [On 950204 SDS provides a lot of firepower to improve thinking
880767 - through writing that strengthens management practice. ref SDS 30
880768 - 4995
880770 - ..
880771 - [On 000709 Bill DeHart explained advantage of SDS flexible
880772 - structure that provides better organization than other methods.
880773 - ref SDS 70 0052
880775 - ..
880776 - [On 080531 Morris working on SDS program to support flexible
880777 - structure with "shallow outlining" for command and control of the
880778 - record. ref SDS B4 MN5F
Line Numbers Spreadsheet for Knowledge Granularity Complement Time C
AW0401 - ..
AW0402 - Line Numbers Spreadsheet for Knowledge Complement Time Context
AW0403 - Shallow Outline Line Numbers Linear Nodes Flexible Structure
AW0404 - Flexible Structure Line Numbers Complement Coordinates Time Subjects
AW0405 - Spreadsheet for Knowledge Flexible Structure Time Subjects Line Numbers
AW0407 - Line numbers enable a new way of working at the lowest level of
AW0408 - flexible structure for a well ordered record to increase command and
AW0409 - control of daily work, explained in POIMS. ref OF 17 1113 Linear
AW0410 - nodes uniquely number each line of text to expand traditional
AW0411 - punctuation for highly granular control of writing with the flexible
AW0412 - structure of alphabet technology, discussed above. ref SDS 0 T16K
AW0414 - ..
AW0415 - Legal practice uses "pleading paper" for a well ordered record that
AW0416 - identifies every line of written text with a unique number. Order
AW0417 - magnifies the power to discover correlations, implications, and nuance
AW0418 - that make sense of complexity. People are in awe and often loath the
AW0419 - microscope of the law that uses line numbers for granular control of
AW0420 - highly flexible written text, see above. ref SDS 0 C29X Line numbers
AW0421 - provide a vertical axis for uniform reference to navigate a record on
AW0422 - very narrow issues in dispute. In trial, lawyers ask the witness to
AW0423 - examine...
AW0425 - Plaintiff's exhibit P15 page 20 line 22.
AW0427 - ..
AW0428 - This is a simple, direct way to communicate with granular precision
AW0429 - that everyone can follow at the time, and any time later using uniform
AW0430 - reference of specific details in the record. Precision access is very
AW0431 - difficult and ponderous without line numbers, due to the continuous
AW0432 - flow of traditional text, discussed above. ref SDS 0 C29X
AW0434 - ..
AW0435 - [On 960620 flexible structure led to concept of Knowledge Space
AW0436 - using a "spreadsheet" for knowledge. ref SDS 46 3516
AW0438 - ..
AW0439 - Law is a reactive solution to aid communication by processing a
AW0440 - static, well ordered record of a few events that occurred years in the
AW0441 - past.
AW0443 - ..
AW0444 - SDS enables proactive management with a well ordered record to improve
AW0445 - daily work, so there are fewer legal disputes to resolve. Writing
AW0446 - things down and organizaing the record provides "order" for precision
AW0447 - access that leverages intelligence understanding cause and effect.
AW0448 - Improving alphabet technology to think, remember, and communicate in a
AW0449 - spreadsheet for knowledge enables people to discover correlations,
AW0450 - implications, and nuance that guide daily action solving problems and
AW0451 - seizing opportunities in time to be effective.
AW0453 - ..
AW0454 - Proactive management of a dynamic record creates solutions and avoids
AW0455 - mistakes by aligning daily work with objectives, requirements, and
AW0456 - commitments set in the past, and which evolve over time. Maintaining
AW0457 - order through continual alignment transforms complex, confusing, and
AW0458 - conflicting information streams into a well ordered record of personal
AW0459 - and organizational integrated memory and management for research,
AW0460 - correspondence, calls, meetings, books, articles, analysis, planning
AW0461 - and performing work. see POIMS. ref OF 15 1101 Complexity of 30
AW0462 - elements that routinely occur every day on the job, ref OF 14 6011,
AW0463 - requires a fast, simple, flexible solution for proactive management to
AW0464 - have uniform reference of a dynamic record.
AW0466 - ..
AW0467 - Line numbers provide a simple, immediate first order shallow outline
AW0468 - structure in SDS to manage context and navigate in the midst of
AW0469 - constant complexity.
AW0471 - ..
AW0472 - SDS records can have hundreds, even thousands of lines, much longer
AW0473 - than 28 lines in legal practice. A flexible structure of line numbers
AW0474 - provides a unique shallow outline design that provides order in
AW0475 - narrative text on multiple discusisons from calls and meetings
AW0476 - throughout the day at various times, and may contain parts of
AW0477 - documents, specifications, books, articles, report entire
AW0478 - correspondence issued and received, present test reports, perform
AW0479 - research, planning, etc., that forms a highly complex record.
AW0480 - Differentiating information streams accurately within a single record
AW0481 - requires combining conventional outlining with the shallow outline for
AW0482 - overarching order. This is a new way of working using line numbers
AW0483 - for special punctuation at the lowest level of control for the
AW0484 - flexible structure of writing, discussed above. ref SDS 0 C29X
AW0486 - ..
AW0487 - [On 020217 benefits of shallow outline structure with line
AW0488 - numbers was noted by Roy Roebuck at DOD. ref SDS 78 3105
AW0490 - ..
AW0491 - Line numbers provide a vertical axis that complements coordinates of
AW0492 - chronology, context, and connection to provide a "spreadsheet for
AW0493 - knowledge" (see above, ref SDS 0 5C6L). A well ordered record where
AW0494 - everything is in the right place at the right time aids mental metrics
AW0495 - for accuracy with precision access, explained above. ref SDS 0 T18R
AW0496 - Fast, accurate communication navigating through complex records using
AW0497 - granular control of text for uniform reference improves discussion,
AW0498 - understanding.
AW0500 - ..
AW0501 - [On 010425 Morris Jones reports SDS is a utopia because
AW0502 - everything is in the right place at the right time. ref SDS 74
AW0503 - EP7F
AW0505 - ..
AW0506 - Increasing speed and accuracy finding information at the lowest level
AW0507 - of control in a well ordered record improves productivity through
AW0508 - collaboration for taking complementary action that reduces conflicts
AW0509 - and mistakes. Optimizing navigation with flexible structure in a
AW0510 - complex, dynamic record provides an effective "spreadsheet for
AW0511 - knowledge"...
AW0513 - ..
AW0514 - Go to date x and time y, at line z to find analysis on
AW0515 - subject "abc."
AW0517 - ..
AW0518 - SDS significantly expands legal practice using a special form of line
AW0519 - numbers for new dimension of punctuation for granular identification
AW0520 - of location with a unique address to navigate complex records.
AW0521 - ref SDS 0 QB8J Like all punctuation, people can make mistakes by
AW0522 - typing over line numbers; the SDS program automatically restores line
AW0523 - numbers, in some cases, explained below. ref SDS 0 YN8J
AW0525 - ..
AW0526 - [On 960620 flexible structure led to concept of Knowledge Space
AW0527 - using a "spreadsheet" for knowledge. ref SDS 46 3516
AW0529 - ..
AW0530 - [On 070831 12 units of information with granularity yield
AW0531 - effective Communication Metrics. ref SDS A8 SG9T
AW0533 - ..
AW0534 - SDS unique line numbers for shallow outlining creates a strong visual
AW0535 - scheme that distinguishes the structure of knowledge from familiar
AW0536 - formats for information in "documents" created with wordprocessing,
AW0537 - explained above. ref SDS 0 5C6L
AW0539 - ..
AW0540 - Line numbers are not needed for documents to tell a "story," per
AW0541 - above. ref SDS 0 HI5M Flexible structure of line numbers maintain a
AW0542 - well ordered record for command and control to efficiently manage
AW0543 - construction of narrative (see "navigate" above, ref SDS 0 5C6L), with
AW0544 - connections to references, see below, ref SDS 0 6J6G, and organizing
AW0545 - analysis of content for documents, meetings, calls, research, etc.
AW0546 - The long history using line numbers in legal practice supports
AW0547 - experience using line numbers in SDS over the past four (4) years.
AW0548 - ref SDS 0 QB8J
AW0550 - ..
AW0551 - [On 950927 spreadsheet for knowledge discussed at Intel.
AW0552 - ref SDS 36 51HP
AW0554 - ..
AW0555 - SDS line numbers create "vertical forms" with unlimited fields to
AW0556 - manage flexible content of written narrative. Line numbers complement
AW0557 - links, time, and context for command and control of the record.
AW0558 - ref SDS 0 TP8O Flexibility to enter continuous narrative with
AW0559 - inherent order of line numbers, record segments, Control Fields, and
AW0560 - headlines, (see above, ref SDS 0 VM8N), and to add traditional outline
AW0561 - structure (see example, ref SDS 0 PQ7I, increases command and control
AW0562 - to make sense of complexity in the microcosm of daily work, explained
AW0563 - in POIMS. ref OF 17 1113
AW0565 - ..
AW0566 - [On 941221 developed 99+ counters for line numbers to expand
AW0567 - flexible fields in SDS and Contact records. ref SDS 29 0001
AW0569 - ..
AW0570 - Linear nodes are used in SDS records and Contact records for flexible
AW0571 - structure.
AW0573 - [On 910314 improving line numbers in Contact records.
AW0574 - ref SDS 12 0201
AW0576 - ..
AW0577 - [On 950204 mental metrics innately construct a flexible
AW0578 - structure for knowledge. ref SDS 30 AK5L
AW0580 - ..
AW0581 - [On 940327 SDS linking self-evident benefit that helps people
AW0582 - rememeber where to find things. ref SDS 22 J496
AW0584 - ..
AW0585 - [On 960406 finding information with conventional information
AW0586 - technology problematic, nobody can find anything on computers.
AW0587 - ref SDS 44 5922
AW0589 - ..
AW0590 - [On 960620 flexible structure led to concept of Knowledge Space
AW0591 - using a "spreadsheet" for knowledge. ref SDS 46 3516
AW0593 - ..
AW0594 - [On 030118 SDS outline support enhanced. ref SDS 88 0001
AW0596 - ..
AW0597 - [On 031215 flexible structure supported by Freeman's PhD thesis on
AW0598 - Lifestreams published in 1997 calling for flexible summarizing.
AW0599 - ref SDS 92 E38N
AW0601 - ..
AW0602 - [On 071220 example Jack Park using line numbers to orient
AW0603 - references in Knowledge Space rather than use links.
AW0604 - ref SDS B1 XZ6J
AW0606 - ..
AW0607 - [On 080611 Morris uses line numbers to focus near term
AW0608 - communication, ref SDS B5 M38T, and comments that experience
AW0609 - using wordprocessing does not convince people to use line
AW0610 - numbers for a well ordred record, feeling that editing to
AW0611 - refine understanding prevents long term use, ref SDS B5 M34P
AW0613 - ..
AW0614 - Continual revision over months, and years thinking, remembering,
AW0615 - planning, organizing, aligning, summarizing, and discovering
AW0616 - correlations, implications, and nuance transform complexity and
AW0617 - confusion into the power of "knowledge" to control the future with
AW0618 - accurate understanding of cause and effect. Without structure,
AW0619 - understanding complex events degrades into disorder, confusion, error,
AW0620 - delay, loss, conflict, and tragedy.
AW0622 - ..
AW0623 - Line numbers organize records for processing with associations to
AW0624 - functions and subjects that assign "meaning" to text. SDS design of
AW0625 - specialized line numbers provide flexible fields that integrate diary,
AW0626 - schedule, contacts, documents, prior events, and connections. Line
AW0627 - numbers control a critical mass of complementary elements to manage
AW0628 - free-form narrative with connections that leverage disparate meaning
AW0629 - across space and time into the power of knowledge that controls the
AW0630 - future, explained above. ref SDS 0 DS5H
AW0632 - ..
AW0633 - [On 040312 the irreversibility of time dissipates order with
AW0634 - rising entropy under the 2nd law of thermodynamcis, reviewed on
AW0635 - 040312, ref SDS 96 566F; line numbers provide an easy method to
AW0636 - maintain order with minimal effort that yields the power of
AW0637 - knowledge to control the future under the locality principle,
AW0638 - also reviewed 040312. ref SDS 95 YH4G
AW0640 - ..
AW0641 - [On 080426 Gary Johnson presents analysis in a record on 080425
AW0642 - that line numbers are not needed; tagging systems provide
AW0643 - flexible structure to maintain order in the record, ref SDS B3
AW0644 - PE5H, from continual "refactoring" cited by Gary on 001222.
AW0645 - ref SDS B3 4K9M
AW0647 - ..
AW0648 - Flexiblity to add conventional outline structure for narrative text
AW0649 - within an overarching shallow outline structure of line numbers, and
AW0650 - without requiring special setup, gives people immediacy to analyze or
AW0651 - be creative. Immediacy switching between outline and narrative
AW0652 - formatting, while at all times every line is uniquely identified for
AW0653 - uniform reference maintains a well ordered record that facilitates
AW0654 - discovering correlations, implications, and nuance in time to be
AW0655 - effective.
AW0658 - ..
AW0659 - Vertical forms created with SDS line numbers, explained above,
AW0660 - ref SDS 0 SJ4N, provide benefits of traditional forms to organize
AW0661 - complex information. Flexible structure enables creativity by
AW0662 - eliminating rigid boxes. This design manages all information streams
AW0663 - that occur in daily work...
AW0665 - 1. record descriptions integrated with the schedule.
AW0667 - ..
AW0668 - 2. contacts, with multi-line presentation, and list all
AW0669 - required for the record.
AW0671 - ..
AW0672 - 3. references...
AW0674 - a. prior related events
AW0676 - ..
AW0677 - b. document log...
AW0679 - 1) formal correspondence
AW0681 - a) received today
AW0682 - b) received prior
AW0683 - c) issued today
AW0684 - d) issued prior
AW0686 - ..
AW0687 - 2) Publications
AW0689 - a) books
AW0690 - b) magazines
AW0691 - c) newspapers
AW0692 - d) Internet
AW0694 - ..
AW0695 - 3) Other files
AW0697 - a) reports
AW0698 - b) plans
AW0699 - c) specifications
AW0700 - d) movies
AW0701 - e) software code
AW0703 - ..
AW0704 - 4. Control fields and narrative as much as needed.
AW0706 - ..
AW0707 - The "story" of daily work captured with written text for comprehensive
AW0708 - history, per above, ref SDS 0 R78I, is organized for making sense of
AW0709 - complex issues and events. Line numbers provide a well ordered record
AW0710 - with flexible structure to write what is needed, rather than what fits
AW0711 - in a box. Flexibility to switch between narrative writing and
AW0712 - conventional outlining with lists, and tables, per above, ref SDS 0
AW0713 - JH5N, all within an over arching shallow outline structure combined
AW0714 - with access to a rich assortment of references, ref SDS 0 6J6G, plus
AW0715 - links that form trails of associations improve accuracy and expand
AW0716 - span of attention.
AW0718 - ..
AW0719 - The SDS design leverages inherent advantages of electronic speed using
AW0720 - computers to provide a lot of firepower for creativity, explained
AW0721 - above, ref SDS 0 RS8G Control Fields segment the story into
AW0722 - contextual frames, called "subjects" or "categories," like a book is
AW0723 - organized into chapters, except on a larger scale, because electronics
AW0724 - make it practical to recognize narrow and specific context, down to a
AW0725 - paragraph, if that seems helpful. Flexible structure of line numbers
AW0726 - increases benefits of traditional subject identification. A paragraph
AW0727 - or series of paragraphs can have many subjects, 10, 20, 40, based on
AW0728 - the organic structure of context, explained below. ref SDS 0 VP3N
AW0730 - [On 940901 line numbers explained with diagram of SDS
AW0731 - structure. ref SDS 28 9009
AW0733 - ..
AW0734 - [On 960620 flexible structure led to concept of Knowledge Space
AW0735 - using a "spreadsheet" for knowledge. ref SDS 46 3516
Flexible Structure Harder to Learn Easier to Make Mistakes than Trad
C70401 - ..
C70402 - Fragile Mistakes Easy with Flexible Structure Frustrating
C70403 - Flexible Structure Learn Knowledge Space Powerful Fragile Line Numbers
C70404 - Learn New Way Working Time Training Knowledge Space Powerful Fragile
C70406 - Flexibility, explained above, ref SDS 0 P13O, is powerful, but is also
C70407 - more fragile than a rigid form. For example, alphabet technology is
C70408 - powerful because it is not significantly constrained by a form.
C70409 - Speech and writing allow full self-expression drawing on memory of
C70410 - relevant experience to communicate.
C70412 - ..
C70413 - The SDS method of integrating creativity with a well ordered record,
C70414 - per above, ref SDS 0 C24K, adds structure to manage complexity of
C70415 - daily work captured quickly, and randomly as events unfold in a diary
C70416 - of written narrative (see above, ref SDS 0 QA5H). Granularity of
C70417 - time, context, and connections, see above, ref SDS 0 TP8O, organize
C70418 - text with linear nodes (see again "line numbers," ref SDS 0 T1VQ) into
C70419 - record segments for constructing case studies that demonstrate cause
C70420 - and effect. This requires learning a few conventions for converting
C70421 - information in the seemingly random story of life into a connected web
C70422 - of useful knowledge. Structure turns experience into history linked
C70423 - to the context of human needs. SDS applies structure to manage
C70424 - context within a paradigm of Knowledge Space that integrates personal
C70425 - and organizational memory to make sense of complexity in time to save
C70426 - lives, time, and money.
C70428 - ..
C70429 - Traditional forms are easy to learn and use because application is
C70430 - rigid rather than "flexible. A rigid format forces people to ignore a
C70431 - wide range of circumstances that occur in daily life which do not fit
C70432 - the form. People therefore resist using forms because rigid formality
C70433 - stifles growth of knowledge and ideas.
C70435 - ..
C70436 - Organized flexible structures in the SDS design empower creativity,
C70437 - but are harder to learn becasue it is easy to make mistakes that cause
C70438 - frustrations when applied incorreclty during the learning period, just
C70439 - like it is easy to make mistakes in spelling, punctuation and word
C70440 - selection to apply the flexibility of alphabet technology. Flexible
C70441 - structure using SDS therefore presents a dilemma: good management to
C70442 - save time and money is fast and easy by following a few simple
C70443 - guidelines, but learning a new way of working requires forming new
C70444 - habits through initial practice.
C70446 - [On 890809 Ross Armstrong reported software programs that can be
C70447 - learned in about 20 minutes are successful at IBM; programs that
C70448 - take longer to learn are frustrating. ref SDS 6 5U6K
C70450 - ..
C70451 - [On 921205 Stephen Covey reports that learning new habits is hard
C70452 - to do. ref SDS 19 4803
C70454 - ..
C70455 - [On 020911 Tom Munnecke discussed challenge of learning to use the
C70456 - flexible structure of SDS illustrates differences between
C70457 - information tools and complex tools for knowledge work.
C70458 - ref SDS 83 PV7H
C70460 - ..
C70461 - [On 021104 learning SDS illustrates challenge of learning powerful
C70462 - technology with flexible structure that is fragile. ref SDS 84
C70463 - QATW
C70465 - ..
C70466 - [On 030505 example of flexible structure causing inexplicable
C70467 - errors; and work to reduce this problem. ref SDS 89 0001
Subject Index Organizes Meaning Context Relevant Parts of Stories Ac
CI0401 - ..
CI0402 - Memory Improved Links Connect Cause Effect Intelligence Accuracy
CI0403 - Granularity Links Improve Accuracy Intelligence Connect Cause Effect
CI0404 - Intelligence Flexible Structure Granular Links Improve Accuracy Memory
CI0405 - Links Connect Cause Effect into Power of Knowledge Across Time Distance
CI0407 - Follow up ref SDS 1 OL6H.
CI0409 - Making connections between stories solves historical problems of time
CI0410 - and distance causing memory to fade. Links show an audit trail of
CI0411 - cause and effect based on context, called "causation" in legal work.
CI0412 - Common control criteria occur naturally in organic structures for
CI0413 - subject indexing daily work (see "picture" example below, ref SDS 0
CI0414 - 428F). Managing alignment of content with links at the paragraph and
CI0415 - sentence level helps understand the meaning of correlations,
CI0416 - implications and nuance. Better understanding avoids mistakes and
CI0417 - increases command and control of the work by finding critical details
CI0418 - quickly when needed to save lives, time, and money.
CI0420 - [On 960322 common control criteria natural organic structures for
CI0421 - subject indexing. ref SDS 41 FG4M
CI0423 - ..
CI0424 - [On 000331 Jack Park asked how SDS creates so many links without
CI0425 - using XML technology. ref SDS 67 TQ52
CI0427 - ..
CI0428 - [On 000425 Cliff Joslyn at LANL notices SDS makes constructing a
CI0429 - connected record fast and easy. ref SDS 68 0001
CI0431 - ..
CI0432 - [On 020608 IBM is working on ways to organize "stories" for
CI0433 - performing knowledge management. ref SDS 81 NP54
CI0435 - ..
CI0436 - [On 080206 Morris Jones asked how so many links can be created in
CI0437 - email to precise locations in SDS records across vast differences
CI0438 - in time. ref SDS B2 NB5H
CI0440 - ..
CI0441 - Accurate understanding that "connects the dots" of cause and effect
CI0442 - yields the power of knowledge for command and control of daily work.
CI0443 - Finding critical details for making connections requires efficient
CI0444 - tools to create and organize subjects. Comprehensive granular
CI0445 - indexing of subjects manages unique events within multiple contextual
CI0446 - boundaries for assembling alternate associations from the expanding
CI0447 - complexity of daily life. Flexibility managing context and chronology
CI0448 - connects stories of events for precision access to relevant history.
CI0449 - This grows knowledge of causation that fosters ideas for strategy and
CI0450 - planning. SDS integrates relational and hierarchial associations with
CI0451 - multiple expressions to manage organic structure, explained developing
CI0452 - SDS Help on 880628. ref SDS 1 OL6H
CI0454 - [...below, Help for Subject Index refined. ref SDS 0 KV5H
CI0456 - ..
CI0457 - [On 960304 Vannevar Bush famous article in 1945 proposed
CI0458 - paperless office efficiencies electronic records management
CI0459 - required intelligence support for granular indexing and
CI0460 - comprehensive links for working quickly and accurately.
CI0461 - ref SDS 39 GX59
CI0463 - ..
CI0464 - [On 011102 Larry Prusak at IBM explains Knowledge Management
CI0465 - strives to implement goals of "paperless office" for
CI0466 - efficiencies performing records management, after discovering
CI0467 - that merely storing information on computers overwhelms human
CI0468 - mental biology and so degrades productivity. ref SDS 76 M24F
Context Organic Structure Assemble Rlevance New Discoveries Remembe
SDS Subject Index Design Matrix Correlations Implications Nuance Obj
D40501 - ..
D40502 - Context Organic Structure Enables Assemble Relevance New Discoveries
D40503 - Remembering Subject Representations Requires Multiple Descriptions
D40504 - Organic Structure Context Multiple Ways Describe the Same Subject
D40505 - Subject Index Connects Stories Relevant to Understand Big Picture
D40507 - Follow up ref SDS 1 OL6H.
D40509 - Organic subject structure applies granular indexing to integrate
D40510 - personal and organizational memory and management, leading to the idea
D40511 - of POIMS, explained in the record on 880726, ref SDS 2 MH8N, and
D40512 - earlier on 880628 explaining indexing required to make paperless
D40513 - office productive. ref SDS 1 BI3G
D40515 - ..
D40516 - [On 060907 Gary Johnson lists scope for "huge task" of subject
D40517 - indexing. ref SDS A4 IB6Q
D40520 - ..
D40521 - Organize Everything Big Challenge Hard Work Big Benefits
D40522 - Knowledge Repository Library Science Dewey Decimal Organize Books
D40523 - Dewey Decimal System Organic Structure of Knowledge in Library Science
D40525 - Follow up ref SDS 1 WU49.
D40527 - The purpose of SDS subject index is to organize everything into a well
D40528 - ordered record that enables finding and retrieving the proverbial
D40529 - "needle in a haystack," and also assembling a chronology relevant to
D40530 - particular contextual boundaries showing cause and effect on anything
D40531 - in time to be effective saving lives, time, and money, as explained
D40532 - last year on 880628. ref SDS 1 02PS
D40534 - ..
D40535 - How though can everything be organized for precision access?
D40537 - ..
D40538 - Records Management has a long tradition in library science applying
D40539 - taxonomy keywords with work breakdown structure (WBS) practices. The
D40540 - dewey decimal system beginning in 1878 standardized organization of
D40541 - books in a library using comprehensive representation of knowledge,
D40542 - though with minimal hierarchial organic structure.
D40544 - ..
D40545 - Research on the Internet shows a location for OCLC...
D40547 - http://www.oclc.org/dewey/about/
D40549 - The Dewey Decimal Classification (DDC) system, ref OF 28 7T3M,
D40550 - devised by library pioneer Melvil Dewey in the 1870s and owned by
D40551 - OCLC since 1988, provides a dynamic structure for the organization
D40552 - of library collections.
D40554 - ..
D40555 - 000 Generalities.............................. ref OF 28 0002
D40556 - 100 Philosophy & psychology................... ref OF 28 1000
D40557 - 200 Religion.................................. ref OF 28 2000
D40558 - 300 Social sciences........................... ref OF 28 3000
D40559 - 400 Language.................................. ref OF 28 4000
D40560 - 500 Natural sciences & mathematics............ ref OF 28 5000
D40561 - 600 Technology (Applied sciences)............. ref OF 28 6000
D40562 - 700 The arts.................................. ref OF 28 7000
D40563 - 800 Literature & rhetoric..................... ref OF 28 8000
D40564 - 900 Geography & history....................... ref OF 28 9000
D40566 - ..
D40567 - Educational subjects organize teaching and learning. Like library
D40568 - science, the established taxonomy for curriculum has evolved over
D40569 - thousands of years through trial and error
D40571 - ..
D40572 - The challenge of organizing existence can be seen from the Dewey
D40573 - Decimal system placing "computer science" under "Generalities" account
D40574 - 004, ref OF 28 0002, rather than "Technology." ref OF 28 6000
D40575 - Similarly, "Dictionaries & encyclopedia" are listed under multiple
D40576 - accounts. This suggests there is nothing intuitive nor "logical"
D40577 - about the listing, but rather requires extensive experience in order
D40578 - to anticipate where any particular book might be located. Where, for
D40579 - example, might the "dictionary" be found in a typical library?
D40581 - ..
D40582 - "Farming" is not listed in the DDS, but "orchards, fruits, and
D40583 - forestry" are included in the "Technology" account 634, lumped
D40584 - together with "household furnishings" account 645, "applied physics"
D40585 - account 621, and "roof covering" account 695. For some reason, "lawn
D40586 - mowing" is not listed anywhere.
D40588 - ..
D40589 - SDS addresses a much deeper problem to organize content in books and
D40590 - all daily activity, including school work, lectures, meetings, calls,
D40591 - reading, writing, observations, impressions, everything. Since the
D40592 - human mind automatically manages deeper levels of organic structure
D40593 - than simple lists of book classification and school curriculum, there
D40594 - must be an organizing theory to guide practices and tools that improve
D40595 - the speed and accuracy of natural mental strength in like manner that
D40596 - an automobile leverages physical strength by magnifying slight effort
D40597 - pressing the accelerator pedal to greatly increase the speed and
D40598 - accuracy traveling from point a to b.
D40600 - ..
D40601 - Is everything alphabetized at a single level? Should a master list of
D40602 - "keywords" be maintained, or a bunch of smaller lists be linked
D40603 - together based on context?
D40605 - [On 910221 organic subject structures apply DNA processes for
D40606 - growing knowledge, and reflect alphabet technology of assembling
D40607 - small meanings into larger organic structures called stories that
D40608 - eventually comprise history. ref SDS 11 OP7M
D40610 - ..
D40611 - [On 910418 Byte article reports complexity of subject indexing.
D40612 - ref SDS 13 5584
D40614 - ..
D40615 - [On 910611 explained organic subject structure in relation to
D40616 - MBO. ref SDS 15 0001
D40618 - ..
D40619 - [On 950812 explained organic subject structure in NWO.
D40620 - ref SDS 35 1111
D40622 - ..
D40623 - This brings us back to the original challenge of remembering how
D40624 - people initially thought about things when the record was created, so
D40625 - that parts of the record that are relevant to current needs can be
D40626 - retreieved without being overwhelmed by all the other parts that are
D40627 - not relevant at the moment, but will be relevant to other issues at
D40628 - other moments. How, as well, can parts of the record be retrieived
D40629 - that may not seem relevant to current needs, but really are needed to
D40630 - avoid making mistakes, i.e., how to expand span of attention.
D40632 - [On 960325 Landauer discusses keyword retrieval in a paper
D40633 - Plato's Problem. ref SDS 43 8445
D40635 - ..
D40636 - [On 970116 fractionalized subjects managing complexity with SDS
D40637 - organic structure of context. ref SDS 48 1732
D40639 - ..
D40640 - Putting everything into a single alphabetical list of "keywords" is
D40641 - not a good solution because the human mind does not work that way. It
D40642 - seems to use pointers within small lists that fit current perspective
D40643 - based on near term events, i.e., span of attention. We think of 4 or
D40644 - 5 things, and select one. The subject selected points to 4 or 5 more
D40645 - things, and we select one that enables action in the moment. If it
D40646 - doesn't work, we try to break it down further, or go back and select
D40647 - another path, if there is enough time, but usually there isn't so we
D40648 - select a best fit in the time available and move on. If SDS is going
D40649 - to be helpful, it must somehow aid this process, i.e., leverage the
D40650 - way people think.
D40652 - [On 891117 example of problem using keyword methods. ref SDS 8
D40653 - 5762
D40655 - ..
D40656 - [On 900303 Campbell's book on human cognition explains categories
D40657 - enable people to process information with limited time and span
D40658 - of attention. ref SDS 9 5555
D40660 - ..
D40661 - [On 971001 rework and cost escalate when span of attention is
D40662 - overwhelmed; SDS organic subject structures expand span of
D40663 - attention. ref SDS 52 4472
D40665 - ..
D40666 - [On 971008 SDS reduces rework to save time and money. ref SDS 53
D40667 - 1273
D40669 - ..
D40670 - [On 990303 limited span of attention enables the mind to handle
D40671 - at most 7 subjects. ref SDS 59 5328
D40674 - ..
D40675 - Finding Relevant Information Quickly for Making Connections
D40677 - The problem to solve is complexity from multiple ways to describe
D40678 - contextual frameworks, which include associations, relationships and
D40679 - structure that classify "subjects" like an event, letter, book,
D40680 - chapter, paragraph, sentence, conversation, concept, meeting, call,
D40681 - garden, automobile repair, bridge construction, everything..., because
D40682 - meaning and perspective drawn from current context is always somewhat
D40683 - different from prior occassions.
D40685 - [On 890617 modified 03501 to scroll subject levels easier.
D40686 - ref SDS 5 0001
D40688 - ..
D40689 - [On 910418 article Byte magazine presents challenges of context
D40690 - management using organic structures to create and apply subject
D40691 - indexing. ref SDS 13 YS49
D40693 - ..
D40694 - [On 940510 multiple meanings based on context makes subject
D40695 - indexing difficult for organizing information on computers
D40696 - presented in HBR article. ref SDS 23 3829
D40698 - ..
D40699 - [On 960324 Landauer's induction theory indicates subjects occur
D40700 - from recognizing common patterns associated with other patterns.
D40701 - ref SDS 42 YT6O
D40703 - ..
D40704 - [On 970116 fractionalized subjects managing complexity with SDS
D40705 - organic structure of context. ref SDS 48 1732
D40707 - ..
D40708 - [On 031215 subject indexing difficult because information has
D40709 - multiple meanings depending on context, excellent explanation
D40710 - with examples in Freeman's PhD thesis paper at Yale presenting
D40711 - Lifestreams to Professor Gelertner. ref SDS 92 K37H
D40713 - ..
D40714 - [On 040102 explain theory of SDS design to manage complexity with
D40715 - flexible structure of Control Fields to create discrete segments
D40716 - of memory that fit span of attention. ref SDS 94 OX6L
D40718 - ..
D40719 - Complexity of existence, including actions people take individually,
D40720 - and in cooperation with others through community, cause the human
D40721 - mind, which itself is an organic structure, to "think" about and,
D40722 - therefore, describe and look for the order of cause and effect within
D40723 - patterns of context which enables predictability for similar patterns.
D40724 - At the conscious span of awareness, context that appears in the moment
D40725 - to be different and unrelated, in total, has common smaller elements,
D40726 - or "subjects" at lower levels of detail. In other words, context has
D40727 - organic structure. Order, structure, and patterns empower people with
D40728 - command and control of the work.
D40730 - ..
D40731 - [On 040312 science discovers order, structure, and pattern to
D40732 - enable people to control the future. ref SDS 95 RP6K
SDS Subject Index Design Matrix Correlations Implications Nuance Obj
DM0401 - ..
DM0402 - Subject Index Matrix Correlations Implications Relational Hierarchial
DM0403 - Big Picture Represents Spatial Relationships SDS Managges Context
DM0404 - Relational Hierarchial Associations SDS Matrix Design Subject Index
DM0405 - Work Breakdown Structures (WBS) Methods Expanded Organic Subject Index
DM0407 - A picture on the wall of a simple countryside represents relations of
DM0408 - size, shape, color, and space between sky, pasture, trees, hills, a
DM0409 - stream, a barn, a herd of cattle, a house, a well. Each of these
DM0410 - smaller, organic "subjects" in the "big picture" represent work
DM0411 - breakdown structures with multiple relational and hierarchial
DM0412 - associations of cause and effect. These subsidiary contextual frames
DM0413 - are difficult to represent in a picture. (see below visible and
DM0414 - evident contextual boundaries, ref SDS 0 RC5K, and further below
DM0415 - hidden frames, ref SDS 0 428F, to manage context of the "big
DM0416 - picture.")
DM0418 - [On 940827 example setting up relational and hierarchial
DM0419 - subject index structures for PG&E to perform project with
DM0420 - California Department of Water Resources (CDWR). ref SDS 27
DM0421 - 007R
DM0423 - ..
DM0424 - [On 000221 research for a Colloquium at Stanford on knowledge
DM0425 - management found that organizing the work with subject indexing
DM0426 - is a Pandora's Box of complexity. ref SDS 65 7455
DM0428 - ..
DM0429 - [On 000307 research sponsored by SRI for ad hoc team developing
DM0430 - new technology found that knowledge management is a lot of hard
DM0431 - work with conventional tools and practices.
DM0433 - ..
DM0434 - [On 070205 stories explain context to understand the meaning of
DM0435 - pictures that capture of moments in time. ref SDS A7 DO3O
DM0438 - ..
DM0439 - Contextual Boundaries with Vast Organic Structure
DM0440 - Bottom Line Requires Comand Control Details in Big Picture
DM0441 - Big Picture Hides Correlations for Accurate Understanding of Context
DM0443 - The barn, for example, in the "big picture" presents a contextual
DM0444 - boundary with vast subsidiary frames. Inside the barn could be hay
DM0445 - stocked for the cows seen in the picture outside the barn. Stalls for
DM0446 - horses need repair; equipment and tools are stored with a workbench
DM0447 - and supplies. The vice on the workbench is broken, and needs to be
DM0448 - repaired in order to repair tools needed for operation of the ranch.
DM0449 - The sky has seasonal conditions of pressure, temperature, velocity,
DM0450 - and direction. The stream has depth, history of annual flow, legal
DM0451 - rights constrain water use. The ground has minerals that may sustain
DM0452 - or inhibit growing crops and feeding live stock, e.g., sheep, cattle,
DM0453 - pigs, etc. Ownership of the land may have restrictions that limit
DM0454 - use. These smaller "organic" subjects cannot be represented in even a
DM0455 - "big picture," yet require understanding a vastly complex matrix of
DM0456 - correlations, implications, and nuance in relation to objectives,
DM0457 - requirements, and commitments that empower people to accomplish tasks
DM0458 - at the right time and in the right order for realizing grand visions
DM0459 - of a "big picture" that yield a favorable "bottom line."
DM0461 - ..
DM0462 - [...below, context management tracked by organic subject
DM0463 - structure is endlessly complex. ref SDS 0 428F
DM0465 - ..
DM0466 - [On 910810 SDS hybrid design dynamically integrates relational
DM0467 - and hierarchial methods. ref SDS 16 7793
DM0469 - ..
DM0470 - [On 940609 pictures conversation convey cursory 1st impression
DM0471 - false confidence fools gold, ref SDS 24 4933, leading to
DM0472 - continual bumbling, ref SDS 24 4671, Alice in Wonderland
DM0473 - management noted by Kissinger. ref SDS 24 4238
DM0475 - ..
DM0476 - [On 970116 fractionalized subjects managing complexity with SDS
DM0477 - organic structure of context. ref SDS 48 1732
DM0479 - ..
DM0480 - [On 000515 pictures limited representation of multi-dimensional
DM0481 - knowledge, ref SDS 69 3R5K, Peirce semiotic strives to capture
DM0482 - continuous flow of human thought with exestential graphs.
DM0483 - ref SDS 69 Y34F
DM0485 - ..
DM0486 - [On 010312 pictures need 1000 words to explain, noted by Eric
DM0487 - Armstrong. ref SDS 72 MU62
DM0489 - ..
DM0490 - [On 031215 Gary listed elements of SDS that comprise both
DM0491 - hierarchial and relational data base design. ref SDS 91 GN5J
DM0493 - ..
DM0494 - [On 040312 complexity without order, structure, patterns
DM0495 - connecting cause and effect overwhelms people under the 2nd law
DM0496 - of thermodynamics; people can ignore principles, but the laws
DM0497 - of nature do not ignore people. ref SDS 96 4X5F
DM0499 - ..
DM0500 - Work breakdown structure (WBS) can represent some relationships using
DM0501 - flexible flow chart methods to diagram organic structure. A picture
DM0502 - diagrams fixed associations; for example, between cows and the barn,
DM0503 - the well and the house, and between sky and everything.
DM0505 - [On 920211 WBS uses organic structures, similar to SDS subject
DM0506 - indexing; it is a hard job. ref SDS 17 5220
DM0508 - ..
DM0509 - [On 970406 WBS created for Richmond Harbor project, and applied
DM0510 - for granular divisions of organic structure in the Subject
DM0511 - Index. ref SDS 50 0001
DM0513 - ..
DM0514 - [On 981009 WBS application for subject index to manage the
DM0515 - Moscone convention center expansion project. ref SDS 58 2845
DM0517 - ..
DM0518 - [On 020108 Morris descirbed SDS subject index applying WBS
DM0519 - methods. ref SDS 77 GA9J
SDS Subject Index Design Matrix Correlations Implications Nuance Obj
DS0401 - ..
DS0402 - Needs Theory Shows Expansion Organic Subject Structure Objectives
DS0404 - The SDS subject index expands flexibility and benefits of traditional
DS0405 - WBS and "big picture" methods for context management of the natural
DS0406 - hierarchy of human needs, explained in POIMS. ref OF 13 0367 For
DS0407 - example, Abraham Maslow's 1943 paper "A Theory of Human Motivation"
DS0408 - explained that as basic needs are met, successively higher needs
DS0409 - motivate action, with the result that people are never satisfied, and
DS0410 - are constantly worrying and anxious about getting things done....
DS0412 - ..
DS0413 - 1. Biological and Physiological needs - air, food, drink,
DS0414 - shelter, warmth, sex, sleep, etc.
DS0416 - ..
DS0417 - 2. Safety needs - protection from elements, security, order,
DS0418 - law, limits, stability, etc.
DS0420 - ..
DS0421 - 3. Belongingness and Love needs - work group, family,
DS0422 - affection, relationships, etc.
DS0424 - ..
DS0425 - 4. Esteem needs - self-esteem, achievement, mastery,
DS0426 - independence, status, dominance, prestige, managerial
DS0427 - responsibility, etc.
DS0429 - ..
DS0430 - 5. Self-Actualization needs - realising personal potential,
DS0431 - self-fulfillment, seeking personal growth and peak
DS0432 - experiences.
Filing Records Management Extremely Complex Organic Structure Human
E30401 - ..
E30402 - Filing Records Management Extremely Complex
E30403 - Common Storage Subject Index Replace Cross-reference Filing
E30404 - Cross-reference Filing Replaced Subject Index Computers Common Storage
E30405 - Granular Indexing New Way Working File Once Multiple Subject Pointers
E30407 - Command and control of the record constructs granular divisions of
E30408 - context that organize complexity into manageable explanations of daily
E30409 - work, commonly called "filing" using "folders" and file cabinets in
E30410 - traditional records management.
E30412 - ..
E30413 - DNA-like organic structures frame somewhat arbitrary, but useful,
E30414 - contextual boundaries for human needs, see above, ref SDS 0 XT6O This
E30415 - helps maintain order connecting cause and effect over long time spans
E30416 - (see "house" example below. ref SDS 0 428F) Energy connecting cause
E30417 - and effect yields the power of knowledge to predict the future that
E30418 - enables command and control of the work. People can organize,
E30419 - represent, and manage evolving, multiple relationships, including
E30420 - hierarchial structures, see again below. ref SDS 0 UP4U
E30422 - ..
E30423 - Traditional records management tracks organic structure of meaning
E30424 - with cross-reference filing. Documents are copied and placed in
E30425 - multiple folders including distribution to multiple people. This
E30426 - takes a lot of time and expense, as bureacracies produce a lot of
E30427 - documents using computers and email for mass distribution. Organizing
E30428 - the glut of information in documents to discover connections of cause
E30429 - and effect is very hard work, because people cannot construct a well
E30430 - ordered record, discussed above. ref SDS 0 A53H Without timely,
E30431 - accurate understanding, management productivity falls due to
E30432 - complexity and confusion that create mistakes, bumbling, crisis, loss,
E30433 - and conflict.
E30435 - ..
E30436 - [On 970707 US Air Force study shows management systems
E30437 - eventually fail under the weight of information overload.
E30438 - ref SDS 51 0108
E30440 - ..
E30441 - SDS addresses the problem with paperless office efficiencies of
E30442 - electronic records management, reviewed on 880628. ref SDS 1 GA6L
E30443 - Management by objectives (MBO) is another popular way to summarize the
E30444 - process. Every objective is bound by context with multiple
E30445 - relationships and hierarchial patterns, like DNA that grows biological
E30446 - life from molecular structures. Context management associates
E30447 - disparate events in the record with a matrix of correlations,
E30448 - implications, and nuance that flow from relational and hierarchial
E30449 - structures for objectives, requirements, and commitments.
E30451 - [On 960304 Vannevar Bush proposed in 1945 robust indexing to
E30452 - improve productivity with efficiencies of electronic records
E30453 - management. ref SDS 39 PG5L
E30455 - ..
E30456 - As noted, per above, ref SDS 0 T15F, work on 880628 created Help to
E30457 - explain the Subject Index applied with Control Fields that create
E30458 - record segments for improving productivity of traditional records
E30459 - management. ref SDS 1 OL6H
E30461 - ..
E30462 - SDS Control Fields and granular indexing apply computer power to
E30463 - improve command and control of the record, eliminating traditional
E30464 - duplicate and cross-reference filing. Information is saved once in
E30465 - common storage and segmented according to subjects identified in a
E30466 - hierarchial index that reflects the natural order of needs, per above.
E30467 - ref SDS 0 XT6O This accomplishes a "paperless office" capability
E30468 - that avoids the time, cost, and frustrations of paper handling.
E30470 - ..
E30471 - [On 921127 proactive management aligns the work to discover
E30472 - correlations, implications, and nuance that prevents small,
E30473 - inconsequential details from exploding into major problems.
E30474 - ref SDS 18 0674
E30476 - ..
E30477 - [On 940825 applied granular diversity for multiple views in the
E30478 - subject index to support proactive management avoiding problems
E30479 - and discovering opportunities to save time and money for CDWR
E30480 - project at PG&E. ref SDS 26 XR6L
E30482 - ..
E30483 - [On 960322 common control criteria natural organic structures
E30484 - for subject indexing. ref SDS 41 FG4M
E30486 - ..
E30487 - [On 040312 subject index makes complexity productive by
E30488 - managing connections of cause and effect, ref SDS 96 5P9I,
E30489 - under the locality principle, also, explained on 040312.
E30490 - ref SDS 95 L22S
Subjects Not Visible Big Picture Mapped Hierarchial Organic Structur
EY0401 - ..
EY0402 - Hidden Context Makes Sense of Expanding Complexity in Big Picture
EY0403 - Contextual Boundaries Hidden from View in the Big Picture
EY0404 - Subjects Not Visible in Big Picture Represented by Organic Indexing
EY0405 - Big Picture Comprehension Discover Contextual Boundaries Cause Effect
EY0407 - Electronic records management tracks thousands of details that cannot
EY0408 - be seen in the "big picture." For example, the house has a foundation,
EY0409 - floors, walls, rooms, doors, ceiling, roof, windows, etc. ref SDS 0
EY0410 - G14K In turn, the "foundation" for the house has footings, utilities,
EY0411 - piers, a subgrade, etc. All of these subjects have relational and
EY0412 - hierarchial associations with requirements, design, engineers,
EY0413 - architects, contractors, stakeholders, construction, defects, wear,
EY0414 - repair, replacement, warranty, insurance, cost, schedule, materials,
EY0415 - equipment, plus an array of consultants, lawyers, judges, juries,
EY0416 - regulators. As well, cows need feed, water, protection, medical
EY0417 - attention, Bankers need mortgage payments. The well needs a pump, and
EY0418 - distribution piping. The wife of the family living in the home wants
EY0419 - to go on vacation, rather than buy a pump for the well. The husband
EY0420 - wants the wife to have an operation for a bad back, rather than go on
EY0421 - vacation. The oldest daughter wants to study medicine, rather than
EY0422 - fashion design and agriculture at the university. Her sister wants to
EY0423 - buy a mortorcycle, rather than a horse. The youngest son needs help
EY0424 - on a 4H project to clone hybrid stock; the storm basement needs to be
EY0425 - stocked for the tornado season, the exploration company needs storm
EY0426 - insurance, and more money to keep drilling for oil on the South forty.
EY0427 - The Fortune 500 company financing the drilling operations needs a
EY0428 - meeting to revise terms of agreement with the family and environmental
EY0429 - regulators because explorations so far indicate a much larger deposit
EY0430 - may be found than was specified in the approval permit. The husband
EY0431 - and wife decide they need to attend a seminar in Hawaii on managing
EY0432 - complexity hidden by simplicity seeing only the "big picture.
EY0434 - ..
EY0435 - SDS has unlimited range for representing an infinite variety of
EY0436 - relationships that arise from a simple picture of the countryside, per
EY0437 - above. ref SDS 0 G14K
EY0439 - [On 960406 example of key word methods people use striving for
EY0440 - initial simplicity to save time, results in wasting enormous time
EY0441 - later becasue nobody can find informaation. ref SDS 44 0218
EY0443 - ..
EY0444 - [On 970116 fractionalized subjects managing complexity with SDS
EY0445 - organic structure of context. ref SDS 48 1732
EY0447 - ..
EY0448 - [On 000221 ontology study of organic structure of context
EY0449 - Pandora's Box of complexity creating, managing, and using Subject
EY0450 - Index. ref SDS 65 L58O
EY0452 - ..
EY0453 - [On 040312 complexity significantly leverages energy to increase
EY0454 - productivity when order, pattern, and structure are maintained;
EY0455 - but when connections of cause and effect are lost, productivity
EY0456 - is paralyzed by chaos that overwhelms human cognition.
EY0457 - ref SDS 96 1D6I
EY0459 - ..
EY0460 - The story of daily work recorded as history, ideas, concepts, plans,
EY0461 - objectives, requirements, and commitments can be respresented as
EY0462 - organic building blocks, or structures with complementary hierarchial
EY0463 - and relational associations represented in SDS records. The Subject
EY0464 - Index enables continuous mapping of SDS records to assemble at any
EY0465 - time small, seemingly inconsequential events, e.g., read a book, fix
EY0466 - the car, attend a meeting, write a report, mow the lawn, sign a
EY0467 - contract, visit the hospital, etc., into associations of larger
EY0468 - meanings, and, also, analyzed further to form new ideas, concepts, and
EY0469 - knowledge in the same way that DNA assembles small common organic
EY0470 - structures into a huge variety of bigger, independently living
EY0471 - organisms. Similarly, human needs and objectives drive associations
EY0472 - the mind assembles to identify subjects that synthesize disparate
EY0473 - experience in guiding daily action. Since needs evolve according to
EY0474 - context, the mind makes different subject associations for the same
EY0475 - information; and, since context occurs along a continuum, the range of
EY0476 - potential subjects for any body of information is large, and therefore
EY0477 - fluid.
EY0479 - ..
EY0480 - This presents a dilemma to balance opposing processes of analysis to
EY0481 - break things down for finding critical details, with