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S U M M A R Y
DIARY: March 22, 1996 07:43 AM Friday;
Subject index organic structures complex context management difficult.
.....New Management Science Communication Metrics
2...Command Control Comprehension Complexity Balance Summary Details
3...Knowledge Management Dilemma Balance Summary Nuance Correlations
4...Augment Intelligence Summary Perspective Balance Correlations Details
5...Records Management Filing Documents Inadequate Expanding Complexity
6...Keyword Traditional Records Management Filing Documents
7...MIT Procedures Illustrate Keyword Filing Records Management
8...Records Management Controller Organizes Documents Filing Procedures
........MIT Policies and Procedures
9...Granular Subject Indexing Increases Command Control Complexity
10...Content Document Management Subject Index Vastly More Complex
11...SDS Manages Organic Structure Document Content Vastly More Complex
12...Automatic Subconscious Processing Requires Conscious Subject Indexing
13...Knowledge Management Dilemma Balancing Summary and Details
14...Risk Management Study Organic Structure Subjects Balance Summary Details
15...Managing Subject Accounts is Complex, Cause of Murphy's Law
16...Meaning Subjects Retained with Long Descriptions Multiple Views
17...Memory Poetry Unlocks Singing Songs Remembering Disnyland
18...Disnyland Memory Singing Songs Poetry Unlocks Remembering
19...Songs Memory Singing Poetry Unlocks Remembering Disnyland
20...Control Criteria Natural Organizing Schemes for Managing Context
21...Multiple Descriptions Alternate Views Subject Accounts
22...Natural Structures Organic Subject Procedures Subject Index
23...Procedures Subject Index Natural Structures Organic Subject
24...Keywords Have Different Meanings Due to Near Term Events
25...Information Difficult to Find on Computer because Meaning Changes
26...Connected Indexes Cross-referencing Network Related Hierarchies
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Research Communication Metrics, Definition
0605 - ..
0606 - Summary/Objective
060701 - Follow up ref SDS 41 0000, ref SDS 38 0980.
060703 - This record considers issues designing and using the SDS subject
060704 - index, and considers complexity issues raised from
060706 - ..
060707 - is to show how Tom Landauer's paper appears to support
060708 - Communication Metrics, and how SDS may in turn support research in
060709 - cognitive science.
060711 - [On 960321 began review of Landauer's paper. ref SDS 41 8888.]
060715 - ..
0610 - Progress
061101 - Yesterday, began a subject index for a new management science and work
061102 - role of "Communication Metrics." ref SDS 40 2231
061104 - ..
061105 - We now have a large body of subjects on Communication Metrics that
061106 - evolved gradually over time to expand SDS capability.
061109 - ..
061110 - New Management Science Communication Metrics
061112 - Now it turns out that this effort has led fairly far afield into
061113 - other research areas, like cognitive science, psychology, history,
061114 - religion, law, technology. So today, I thought it might be
061115 - helpful to pull together, into a comprehensive set, those subjects
061116 - that seem to comprise Communication Metrics, showing how they all
061117 - relate and might in fact comprise an identifiable body of
061118 - knowledge sufficient to warrant the description of a new
061119 - "management science," following up work yesterday on 960321.
061120 - ref SDS 41 8888.
061122 - ..
061123 - Communication Metrics needs subjects to perform work and analyse
061124 - correlations, implications, and practices that expand and apply time
061125 - and information management, writing, journalism, reporting, decision
061126 - support, thinking, cognitive science, connectionist theory, knowledge,
061127 - organic structure, context management, intelligence, and related
061128 - elements.
061130 - ..
061131 - Communication Metrics was first defined on 950327, ref SDS 18 using
061132 - an anthropological approach that "communication" is to facilitate the
061133 - success of communities. This method seemed helpful in discussion on
061134 - 951103 with Morris Jones about "management communications."
061135 - ref SDS 25 2202 Earlier, on 950204 Morris was very helpful guiding
061136 - consideration of "accuracy" as the primary metric of communication.
061137 - ref SDS 17 0001
Summary Perspective Avoids Overwhelmed Details Hides Correlations Im
480401 - ..
480402 - Command Control Comprehension Complexity Balance Summary Details
480403 - Knowledge Management Dilemma Balance Summary Nuance Correlations
480404 - Augment Intelligence Summary Perspective Balance Correlations Details
480405 - Records Management Filing Documents Inadequate Expanding Complexity
480407 - Follow up ref SDS 19 2882.
480409 - Subject indexing helps resolve the knowledge management dilemma of
480410 - balancing summary for perspective on the "big picture," reviewed on
480411 - 890523, ref SDS 2 G14K, with precision access, explained in NWO,
480412 - ref OF 4 PX6J, to understand details in the microcosm that control the
480413 - work. Balancing summary with awareness of critical details also
480414 - arises in the action item system, reviewed on 950626. ref SDS 19 2882
480415 - Command and control of the record finding details becomes critical
480416 - when complexity overwhelms span of attention, like finding a needle in
480417 - a haystack. Controlled visibility with organic structures of context
480418 - in the Subject Index, explained in POIMS, ref OF 3 1103, aids
480419 - "intelligence" for comprehending and managing complexity by balancing
480420 - summary for perspective, with understanding correlations, implications
480421 - and nuance of details that are purposely hidden by the process of
480422 - summarizing to aid perspective.
480424 - ..
480425 - Circularity of details masking perspective, and perspective hiding
480426 - details is a constant dilemma of cognition that is resolved in the
480427 - human mind by a 2-tier architecture, explained in POIMS. ref OF 3 8774
480428 - When the flow information exceeds biological limits on span of
480429 - attention, this innate solution fails, with loss, conflict, crisis,
480430 - chaos, and calamity. ref OF 3 049O
480432 - ..
480433 - The challenge and difficulty of Subject Indexing reported in the
480434 - record on 910418 that reviews an article published in Byte magazine,
480435 - ref SDS 10 5584, cannot be solved by conventional filing with keyword
480436 - methods as reported on 891117, ref SDS 6 5762, and previously on
480437 - 890523, ref SDS 2 P13O, is reflected in the work today. WBS organic
480438 - structures are not easy to create either, as reported on 920211.
480439 - ref SDS 11 5220
480441 - ..
480442 - Since the architecture of human thinking suppresses complexity, people
480443 - are generally not aware of risks presented by losing command and
480444 - control of the record.
480446 - [On 970707 USAFIT reported a study showing that management
480447 - systems on all big projects fail, overwhelmed by complexity.
480448 - ref SDS 50 0108
480450 - ..
480451 - Work today setting up subject accounts for Communication Metrics,
480452 - reported above, ref SDS 0 MS6I, clearly shows complexity of subject
480453 - indexing for managing the organic structure of context reviewed
480454 - previously on...
480456 - Picture countryside simple subject
480457 - representation with vastly complex
480458 - relational and hierarchial
480459 - associations......................... 890523, ref SDS 2 428F
480461 - ..
480462 - Categories (subjects, topics) are
480463 - a cognitive process to summarize
480464 - a lot of information in limited
480465 - time................................. 900303, ref SDS 8 5555
480467 - ..
480468 - Subject indexing very complex,
480469 - difficult work....................... 910418, ref SDS 10 5584
480471 - ..
480472 - Human mental architecture manages organic structure, ref OF 3 0367,
480473 - with extraordinary power to understand complexity by associating
480474 - granular divisions of subjects on "automatic pilot," explained in
480475 - POIMS. ref OF 3 V57N However, reliance on subconscious processing to
480476 - associate cause and effect presents a high risk permitting complexity
480477 - to meander off in any direction that satisfies momentary impressions
480478 - from spontaneous, emotional feelings without conscious attention to
480479 - correct alignment. Since limited span of attention prevents accurate
480480 - subject identification small errors compound over time into continual
480481 - bumbling, until a critical mass mysteriously explodes, explained in
480482 - POIMS. ref OF 3 8844, and often attributed to Murphy's Law, per
480483 - analysis on 940612, ref SDS 16 5882, and explained in NWO. ref OF 4
480484 - 9449 Equally, on 921127 Morris complained about neglecting small
480485 - details that become major problems. ref SDS 12 0674
480487 - ..
480488 - [On 990303 scientific paper explains limited span of attention
480489 - limits processing information, ref SDS 54 6120, and that people
480490 - are very limited managing subjects, causing mistakes when
480491 - complexity overwhelms span of attention. ref SDS 54 5328
480493 - ..
480494 - On 891201 example how executive wrote letter that classified work
480495 - absolving company of $40M liability, but later forgot, ref SDS 7 3W50;
480496 - letter could not be located with keywords filing methods, ref SDS 7
480497 - 3W70, but when produced by SDS, executive suddenly remembered a lot of
480498 - useful details. ref SDS 7 0156
480500 - [On 060905 Morris indicates that tendency for subjects left
480501 - untended evolve over time, suggests a reduced effort to maintain
480502 - order. ref SDS 66 L46G
480504 - ..
480505 - On 960409 Henry Kissinger says "Alice in Wonderland" management occurs
480506 - when intelligence is not added to information. ref SDS 15 4238
480508 - ..
480509 - Vannevar Bush wrote an article in 1945 proposing technology augment
480510 - intelligence with trails of associations for accuracy and
480511 - comprehension using an expanding, complex record to find contextually
480512 - relevant connections. ref SDS 39 L47F Cross-referencing provides
480513 - relational support for hierarchial accounts in the subject index to
480514 - apply trails of associations, discussed below. ref SDS 0 NQ8L
480516 - [On 960321 cognitive science shows that getting new information on
480517 - anything impacts the "meaning" of everthing that is already known.
480518 - ref SDS 41 2882]
480520 - ..
480521 - [On 960324 reviewed Dr. Landauer's paper on Knowledge Acquisition
480522 - citing complexity of subject indexing arises from cognitive
480523 - capacity to recognize lower levels of organic structure, which is
480524 - hidden from conscious mind. ref SDS 43 8566.]
480526 - ..
480527 - [On 960809 further review of Landauer's paper shows specific
480528 - reference to a hierarchy of subjects. ref SDS 45 8511]
480530 - ..
480531 - [On 970524 study linking communication shows small problems cause
480532 - problems, making communication biggest risk in enterprise.
480533 - ref SDS 49 7298]
480535 - ..
480536 - [On 971008 USACE issued report on "rework" and extra cost that
480537 - results from overlooking subjects due to limited span of attention
480538 - that is saved by Communication Metrics. ref SDS 51 1273]
480540 - ..
480541 - [On 980815 US Intelligence failures show need for to "understand"
480542 - information. ref SDS 52 1173]
480544 - ..
480545 - [On 990215 Roy Roebuck cites "oneness" as possible unifying
480546 - theory. ref SDS 53 7722]
480548 - ..
480549 - [On 990419 developed "judicious review" to avoid overwhelming
480550 - reader with links, discussion with Dave. ref SDS 55 2601]
480552 - ..
480553 - [On 990924 communication biggest risk in enterprise analysed from
480554 - report on high cost of medical mistakes. ref SDS 56 3077]
480556 - ..
480557 - [On 000125 article describes multiple description problem.
480558 - ref SDS 57 4048]
480560 - ..
480561 - [On 000221 research for Colloquium at Stanford on mathmatics of
480562 - subjects shows everything is related. ref SDS 58 7455]
480564 - ..
480565 - [On 000524 Paul Fernhout provides technology that may address this
480566 - issue by balancing speed, flexibility and simplicity of mananging
480567 - records. ref SDS 61 1972
Keywords Traditional Records Management Filing Documents MIT Procedu
600401 - ..
600402 - Keyword Traditional Records Management Filing Documents
600403 - MIT Procedures Illustrate Keyword Filing Records Management
600404 - Records Management Controller Organizes Documents Filing Procedures
600406 - Originally, beginning in about 1985 the Subject Index assigned
600407 - subjects like keywords are used for labels on file folders, filing
600408 - drawers, filing cabinets, and popular computer filing systems, which
600409 - approximates organic structure, discussed above. ref SDS 0 7749
600411 - ..
600412 - "Controller" is a traditional role in the military, government, and
600413 - business to perform records management by developing file folder
600414 - labels (i.e., subjects) for filing documents. The Controller
600415 - department designs a classification system to organize storing
600416 - documents so there is a common, consistent way for people to find
600417 - organizational history, applying accepted library methods for indexing
600418 - books according to subjects.
600420 - ..
600421 - MIT records management program...
600423 - http://libraries.mit.edu/records/glossary.html
600425 - ..
600426 - Records Management
600428 - The systematic control of all records from their creation
600429 - or receipt through processing, distribution, organization,
600430 - and retrieval to their ultimate preservation and
600431 - disposition.
600433 - [On 060907 origins of records management practices date
600434 - to the Roman Empire. ref SDS 67 649G
600436 - ..
600437 - MIT does not support Vannevar Bush, former Dean of Engineering at MIT,
600438 - who wrote in 1945 on using technology to construct trails of
600439 - associations in the record that augment intelligence for performing
600440 - daily work more quickly and accurately, reviewed on 960304.
600441 - ref SDS 39 L47F MIT scope does not support using the record for
600442 - understanding meaning in complexity by discovering connections of
600443 - cause and effect, and avoid mistakes by aligning the work with the
600444 - record, per above, ref SDS 0 7749, and cited again below listing
600445 - advantages of using technology to expand traditional preactices for
600446 - records management to file documents. ref SDS 0 PX7F
600448 - ..
600449 - MIT Records Management glossary continues...
600451 - Records
600453 - Recorded information of any kind and in any form, either
600454 - originated or received by an organization. Include papers,
600455 - correspondence, forms, books, photographs, films, sound
600456 - recordings, maps, drawings, and other documents.
600458 - ..
600459 - This has a similar scope to organiztional memory in POIMS. ref OF 3
600460 - 1101
600462 - ..
600463 - MIT Records Management glossary continues...
600465 - Files Classification Scheme
600467 - A comprehensive listing of files classifications and their
600468 - retention schedules.
600470 - ..
600471 - Subject File
600473 - A file in which documents are arranged by subject. Not to
600474 - be confused with a case file.
600476 - ..
600477 - Primary Classifications
600479 - The most general categories under which records can be
600480 - filed.
600482 - ..
600483 - Secondary Classification
600485 - The second most general class of categories by which
600486 - records can be filed.
600488 - ..
600489 - Tertiary Classification
600491 - The most specific and least general categories under which
600492 - records can be filed.
600494 - ..
600495 - Interestingly, MIT does not define nor distinguish category from
600496 - subject.
600498 - ..
600499 - Organic structure is minimally recognized in MIT records management.
600500 - Their standards appear to have at most three (3) levels of hierarchy
600501 - using a Dewey Decimal outline form of organization...
600503 - ..
600504 - MIT Policies and Procedures
600506 - http://web.mit.edu/policies/index.html
600508 - ...includes section...
600510 - 13.0 Information Policies
600512 - http://web.mit.edu/policies/13.0.html
600514 - ..
600515 - 13.1 Intellectual Property
600516 - 13.1.1 Ownership of Intellectual Property
600517 - 13.1.2 Significant Use of MIT-Administered Resources
600518 - 13.1.3 Ownership of Copyrights in Theses
600519 - 13.1.4 Invention and Proprietary Information Agreements
600520 - 13.1.5 Consulting Agreements
600521 - 13.1.6 Organization
600522 - 13.1.7 Disclosures and Technology Transfer
600523 - 13.1.8 Teaching Materials
600524 - ..
600525 - 13.2 Policy on the Use of Information Technology
600526 - 13.2.1 Privacy of Institute Records
600527 - 13.2.2 Information Security and Preservation
600528 - 13.2.3 Responsible Use of MIT Computers, Networks, and Telephones
600529 - 13.2.4 Privacy of Electronic Communications
600530 - 13.2.2 Acquisition and use of Third-Party Products and Services
600531 - 13.3 Archival Policy
600532 - 13.4 Records Management Program............ ref SDS 0 7V6L
600533 - 13.5 Reproduction of Copyrighted Material
600535 - ..
600536 - Duplication of account 13.2.2, ref SDS 0 ZH3O, hints that records
600537 - management at MIT is lax.
600539 - ..
600540 - Keywords seem evident in MIT's procedures. ref SDS 0 ZG6O
600542 - ..
600543 - The maximum of three (3) levels in the MIT system may explain why
600544 - there is no explanation for "organic structure" or "hierarchy" in the
600545 - MIT glossary of standard terms. ref SDS 0 PX54 SDS tracks 10 or more
600546 - levels of hierarchy. This gives greater visibility to the notion of
600547 - "organic structure" than does a single, or at most, a three layer
600548 - system.
600550 - ..
600551 - Purpose of records management at MIT states...
600553 - 13.0 INFORMATION POLICIES
600555 - 13.4 Records Management Program
600557 - http://web.mit.edu/policies/13.4.html
600559 - ..
600560 - The purpose of the Records Management Program, administered by
600561 - the Institute Archives of the MIT Libraries, is to promote
600562 - economy and efficiency in the creation, organization,
600563 - maintenance, retention, use, and disposition of the
600564 - Institute's official records. These records include all
600565 - papers, maps, photographs, sound or video recordings,
600566 - machine-readable records, or other documentary material,
600567 - regardless of physical form, created or received by an
600568 - employee in connection with the transaction of Institute
600569 - business. The records management policy provides for the
600570 - following:
600572 - ..
600573 - a) orderly and periodic transfer of inactive Institute records
600574 - from prime office storage space or inadequate remote storage
600575 - to the Institute records center;
600577 - ..
600578 - b) systematic destruction of noncurrent Institute records that
600579 - have outlived their administrative usefulness;
600581 - ..
600582 - c) identification of Institute records that are of sufficient
600583 - and continuing administrative and historical value to
600584 - warrant their transfer to and preservation in the Institute
600585 - Archives; and
600587 - ..
600588 - d) assistance and advice to administrative and academic
600589 - personnel about efficient record-keeping practices.
600591 - ..
600592 - The controller publishes rules to guide practices for filing documents
600593 - in various folders, including cross referencing in multiple folders.
600594 - File clerks are trained to implement the system, and sometimes there
600595 - is a checkout procedure for managing removal and returning documents.
600596 - When a document does not seem to fit prescribed file folder
600597 - descriptions, the problem is referred to the Controller department for
600598 - guidance on where to file the document, including review of proposals
600599 - for adding a new subject somewhere in the structure of filing
600600 - cabinets, drawers, and folders. There are also rules for archiving
600601 - and eventually retiring records from storage. Inspections occur
600602 - periodically to verify compliance with rules in order to maintain
600603 - specified order that enables finding information in an expanding
600604 - record when needed. These practices handed down from at least Roman
600605 - times, through the church during the dark ages, and then governments
600606 - have proven effective up until the age of copy machines and computers,
600607 - when the amount of information increased several orders of magnitude.
Subject Index Manages Complexity Organic Structure Document Content
860401 - ..
860402 - Granular Subject Indexing Increases Command Control Complexity
860403 - Content Document Management Subject Index Vastly More Complex
860404 - SDS Manages Organic Structure Document Content Vastly More Complex
860406 - Traditional keywords records management for filing documents has not
860407 - been effective for SDS tracking subjects for content within documents,
860408 - sometimes for a single sentence, often for a single paragraph, usually
860409 - for groups of paragraphs, illustrated by this record.
860411 - ..
860412 - Limitations of keyword systems were reviewed on 891117, ref SDS 6
860413 - 0005, citing an example of difficulties using keywords on 891201,
860414 - ref SDS 7 3W50, and resolution using SDS organic structures in the
860415 - subject index. ref SDS 7 3W8S On 940510 HBR article explained this
860416 - problem. ref SDS 14 3829
860418 - [On 970116 Morris asked about solving "fractionalized
860419 - subjects" ref SDS 47 1732]
860421 - ..
860422 - [On 000221 research shows using keywords for ontology
860423 - creates Pandora's Box of complexity. ref SDS 59 7455
860425 - ..
860426 - Granular division of organic structure to index subjects for content
860427 - at the paragraph and sentence level of documents, see NWO, ref OF 4
860428 - FT5H, improves traditional keyword records management in three (3)
860429 - ways for better command and control of the work through increased
860430 - visibility....
860432 - ..
860433 - 1. Precision access for finding critical details in time to be
860434 - effective understanding cause and effect.
860436 - ..
860437 - 2. Assemble meaningful reports (case studies) showing chronology of
860438 - cause and effect with perspective across variable time spans and
860439 - based on context of objectives, requirements, and commitments;
860440 - understanding connections applies energy that yields the power
860441 - of knowledge to predict the future from lessons learned for
860442 - decision support that enables proactive management to avoid
860443 - problems by discovering correlations, implcations, and nuance
860444 - from associatins that cannot otherwise be discovered in time to
860445 - be effective.
860447 - ..
860448 - 3. Precision access to critical details, and assembly of chronology
860449 - on subjects from personal and organizational history enable
860450 - greater reliance on the record for accurate understanding to
860451 - perform daily work with a plan, perform, report "intelligence"
860452 - process that reduces mistakes, and increases creativity for
860453 - solving problems, explained in POIMS. ref OF 3 6649
860455 - ..
860456 - Expanding the scope of records management to a system of context
860457 - management for precision access to critical details, and to augment
860458 - intelligence for creating and finding associations of cause and effect
860459 - that guide daily work makes the subject index a dynamic process of
860460 - concurrent discovery, rather than a static filing system. The MIT
860461 - system leaves no room for example to add subjects between account
860462 - 13.1.2 and 13.1.3. SDS design for the subject index uses organic
860463 - structure to grow new knowledge within a framework that makes sense of
860464 - daily working information.
860466 - ..
860467 - Subect identification of content at the paragraph level requires fast,
860468 - facile processes to routinely construct 100s, sometimes 1000s of
860469 - accounts rather than deliberative and concensus methods familiar in a
860470 - Controller department.
860472 - ..
860473 - Account descriptions and specifications to explain boundaries between
860474 - accounts have therefore been incorporated into subject descriptions.
860476 - ..
860477 - Four (4) differences separate subject indexing in SDS from other
860478 - methods...
860480 - 1. Individuals might have millions of accounts, reflecting the
860481 - vastness of human memory for managing the complexity of
860482 - existence, per above. ref SDS 0 7749
860484 - ..
860485 - 2. Accounts are not described with 1 - 4 words, as seen from
860486 - the MIT system, ref SDS 0 ZG6O, but with 20 - 100 words.
860488 - ..
860489 - 3. Accounts are described with a matrix of alternate
860490 - constructions describing the same scope to facilitate
860491 - finding subjects quickly with binary search.
860493 - ..
860494 - 4. Organic structure may have 10 levels of hierarchy to
860495 - facilitate assembling the record in many ways to fit the
860496 - context of current requirements.
860498 - ..
860499 - Deliberation and concensus can be effective for primary and secondary
860500 - subject structures with explanations on the scope of these high level
860501 - accounts. There may be lower levels where standards can be applied as
860502 - well. Generally, below the third level of a hierarchy the complexity
860503 - and scale of accounts requires dynamic construction, rather referral
860504 - to the Controller Department.
860506 - ..
860507 - The Controller Department can support the SDS subject index capability
860508 - by researching best practices for organic structure of context
860509 - management. The department can offer seminars demonstrating how to
860510 - apply tools below primary levels for organizing the work with flexible
860511 - structure, explained on 890523. ref SDS 2 S84J Controllers can
860512 - inspect to evaluate use of subject indexing for accomplishing
860513 - objectives, ref SDS 0 PX7F, and provide assistance to help people
860514 - bring their work into alignment with best practices.
Subject Descriptions Scope Seem Clear Distinct When Created After Ex
A40401 - ..
A40402 - Automatic Subconscious Processing Requires Conscious Subject Indexing
A40403 - Knowledge Management Dilemma Balancing Summary and Details
A40404 - Risk Management Study Organic Structure Subjects Balance Summary Details
A40405 - Managing Subject Accounts is Complex, Cause of Murphy's Law
A40407 - Focused thought might yield 10 to 100 different ways to summarily
A40408 - describe or associate "Communication Metrics" in the subject index,
A40409 - per above. ref SDS 0 7749
A40411 - ..
A40412 - The mind can recognize, with directed attention (i.e., focus, time),
A40413 - deep and subtle correlations that later seem too tenuous for the same
A40414 - mind to use when pressed for time. This reflects the fact that most
A40415 - of what the mind encounters is related in some way, and so there is a
A40416 - tendancy to blur, merge and commingle "meaning" at the conscious span
A40417 - of awareness, even though at lower levels of detail, i.e., the
A40418 - microcosm of organic structure, there exist powerful distinctive
A40419 - structures that impact human survival, like DNA. see NWO. ref OF 4
A40420 - Z14G
A40423 - ..
A40424 - Meaning Subjects Retained with Long Descriptions Multiple Views
A40426 - As a result, day-to-day many assignments are made that later seem
A40427 - unjustified by the same mind and certainly by different minds, because
A40428 - the conscious span of attention is designed to relate immediate
A40429 - conditions to near-term experience, rather than to all related
A40430 - experience.
A40432 - ..
A40433 - On 920211 WBS organic structures are difficult to manage effectively,
A40434 - as well. ref SDS 11 5220
A40436 - [On 960321 Landauer's paper on "knowledge" says the LSA model that
A40437 - strives to emulate knowledge acquisition uses everything as a
A40438 - pointer or "subject" to identify meaning, ref SDS 41 2882]
A40440 - ..
A40441 - [On 960324 considered complexity of managing subjects based on
A40442 - reviewing Landauer's paper. ref SDS 43 8844
A40444 - ..
A40445 - [See question by Morris at meeting on 970116 on challenge of
A40446 - common subject identification, i.e., catagorization, discussed by
A40447 - Landauer, ref SDS 47 1732.]
A40449 - ..
A40450 - [On 970216 added linking at subject and heading level in SDS
A40451 - records, ref SDS 48 0000.]
A40453 - ..
A40454 - Differentiation of "subjects" or "meaning" is considered by Landauer
A40455 - in his paper on knowledge acquisition called "Plato's Problem,"
A40456 - ref SDS 41 2882. At a low enough level "meaning" becomes blurred, or
A40457 - perhaps more correctly, there is a gradual transition, rather than a
A40458 - clear distinction using words and combinations of words from one
A40459 - meaning to another, like the transition between matter and energy,
A40460 - between a tree and a bush, or between night and day. These are two
A40461 - different things, yet if we look closely we see there is something in
A40462 - between that transitions from one thing to another.
A40464 - [On 970116 Morris cited "fractionalized subjects." ref SDS 47 1732]
A40466 - ..
A40467 - This happens in creating "subjects".
A40469 - ..
A40470 - The challenge in making distinctions is finding the perspective or
A40471 - level of detail needed for a particular context. Therefore, the
A40472 - ability to capture and organize context seems crucial to effective
A40473 - understanding that gives information meaning for taking action.
A40475 - ..
A40476 - I tried this morning using the primary Subject Index of "Research". It
A40477 - already has the following:
A40479 - World History
A40480 - POIMS
A40481 - Communication Metrics
A40483 - ..
A40484 - Starting this new line of subjects that will have many of the elements
A40485 - scrattered around several other subjects, opens the door to forgetting
A40486 - about this line of "thought" or "structure" or not maintaining the
A40487 - other lines. This occurred with SDS where there was a set of subjects
A40488 - for versions prior to 3.0, and now we have 3.0. In a way this cuts
A40489 - off access to possible important experience, because the mind does not
A40490 - wander into that area. We start thinking of it differently, i.e.,
A40491 - using different words, and so are not led to the original work until
A40492 - and unless the original word sequences provide pointers. Even when
A40493 - that occurs, the context of the word string appearing, may seem too
A40494 - removed in the moment to penetrate prior structures of understanding
A40495 - in the micrososm of the mind. This can result in creating parallel
A40496 - structures that conceal prior knowledge, i.e., experience.
Poetry Memory Unlocked Singing Songs Remembering Disnyland
A80401 - ..
A80402 - Memory Poetry Unlocks Singing Songs Remembering Disnyland
A80403 - Disnyland Memory Singing Songs Poetry Unlocks Remembering
A80404 - Songs Memory Singing Poetry Unlocks Remembering Disnyland
A80406 - Follow up ref SDS 28 C24J.
A80408 - The mind very likley contains large segments of pointers that remain
A80409 - dormant for long periods, waiting for the right key or stimulus.
A80411 - ..
A80412 - Poetry, and its extension in singing, seems to aid human memory using
A80413 - the combination of rhyme and meter, as shown by the trip to Disnyland
A80414 - on 950703. Musicians sang an initial part of song then asked the
A80415 - audience to finish. This turned out to be very easy, even though the
A80416 - songs were popular many years ago, and had not been played for a long
A80417 - time. ref SDS 20 8706 Once the mind wanders through a "door," it
A80418 - opens up a vast connected web of memory that has been sitting quietly,
A80419 - but shut off from other experience until a key unlocks the "door."
A80421 - ..
A80422 - Doctor Brusman noted the power of poetry to unlock memory during the
A80423 - meeting on 951117. ref SDS 28 C24J
Natural Organic Structures Subject Index Context Granular Divisions
AN0401 - ..
AN0402 - Control Criteria Natural Organizing Schemes for Managing Context
AN0403 - Multiple Descriptions Alternate Views Subject Accounts
AN0404 - Natural Structures Organic Subject Procedures Subject Index
AN0405 - Procedures Subject Index Natural Structures Organic Subject
AN0407 - Follow up ref SDS 9 RR5I, ref SDS 2 P13O.
AN0409 - Relational and hierarchial subject indexing to manage complexity by
AN0410 - associating organic structures of daily events with contextual
AN0411 - relevance was explained on 890523. ref SDS 2 UP4U Design requirements
AN0412 - for flexible structure to organize and associate information in SDS
AN0413 - records works in harmony with subject indexing. ref SDS 2 P13O
AN0415 - ..
AN0416 - Today, developed new procedures for multiple descriptions of subject
AN0417 - accounts, per above, ref SDS 0 EN87, and cross references between
AN0418 - indexes, per below. ref SDS 0 MS7J Constructing and applying
AN0419 - associations in the subject index leverages mental strength to help a
AN0420 - busy mind understand meaning in the blur of expanding complexity, as
AN0421 - previously explained on 910221. ref SDS 9 RR5I This fits the model
AN0422 - proposed by Vanevar Bush for using technology to construct "trails of
AN0423 - associations" for complex records management, discussed above.
AN0424 - ref SDS 0 7T4M
AN0426 - ..
AN0427 - SDS features that integrate context management with flexible structure
AN0428 - to capture the record with a rich network of associations are listed
AN0429 - on 950710 reviewing Tom Landauer's book "The Trouble with Computers."
AN0430 - ref SDS 21 8490
AN0432 - [On 000810 case study background on SDS subject indexing.
AN0433 - ref SDS 62 CD9J
AN0435 - ..
AN0436 - There are many common organizing structures that occur naturally on
AN0437 - the job for subject indexing daily work, per above. ref SDS 0 PX7F
AN0438 - Relational and hierarchial organization with granular divisions of
AN0439 - subjects are illustrated in the record on 890523 analysing elements of
AN0440 - a "big picture." ref SDS 2 428F
AN0442 - Control Criteria
AN0444 - Common control criteria are organization charts for government
AN0445 - agencies, military, businesses, laws, regulations (e.g., FAR),
AN0446 - contracts, plans, specifications, accounts, WBS, schedules,
AN0447 - regulations, management standards like PMBOK, ISO (see review on
AN0448 - 950721, ref SDS 22 6S9N, and AIA (see discussion on 880514,
AN0449 - ref SDS 1 QK7U, and later on 890801, ref SDS 3 0130), published
AN0450 - policy and procedures, book table of contents, manuals, college
AN0451 - course lists (taxonomy, epistomology), natural structures of
AN0452 - buildings, structures of equipment, like automobiles, trucks,
AN0453 - etc., all provide a relatively fixed structure for oganizing
AN0454 - daily activity. These elements can be identified directly in
AN0455 - the Subject Index to replicate the headings and sub-headings to
AN0456 - the lowest level of detail; and then used for reporting the
AN0457 - work, so it is then possible to obtain a history of progress on
AN0458 - any of these common criteria.
AN0460 - [On 000331 Jack Park proposed ontology for organizing the
AN0461 - work to save time and money. ref SDS 60 TS64
AN0463 - ..
AN0464 - [On 051130 article in AIA Architect requires documentation
AN0465 - to align the work with requirements in contracts, plans and
AN0466 - specifications, ref SDS 65 G46F; during the past quarter
AN0467 - century, communication in meetings, calls and documents has
AN0468 - grown significantly, increasing risks of error failing to
AN0469 - verify accuracy with alignment back to original sources.
AN0470 - ref SDS 65 Z16L
AN0472 - ..
AN0473 - [On 060905 natural structures reduce level of effort
AN0474 - required to construct organic structures granular divisions
AN0475 - knowledge representation for command control of the work.
AN0476 - ref SDS 66 F66V
AN0478 - ..
AN0479 - Other control criteria are commonly recognized structures like
AN0480 - the human body, the universe comprised of stars, planets, etc.,
AN0481 - an automobile, a building. The whole of existence is comprised
AN0482 - of organic structure that can be managed by SDS.
AN0484 - ..
AN0485 - Organic Structure Methodologies
AN0487 - The organic structure of SDS subject indexing provides pointers
AN0488 - into wider conceptual frame, similar to poetry for unlocking
AN0489 - memory of relationships, explained on 890523. ref SDS 2 SQ5L
AN0491 - ..
AN0492 - Even when established control criteria is used, such as a
AN0493 - contract, specification policy manual, regulation, etc., a lot
AN0494 - of activity will occur that requires separate, more detailed,
AN0495 - treatment that is not a specific category or classification in
AN0496 - the control material, yet is called out. This happens because
AN0497 - the people who prepared the material did not have benefit of
AN0498 - experience doing the work, but in any case, it means that new
AN0499 - subjects have to be created and fit within the existing
AN0500 - structure in "logical" way.
AN0502 - ..
AN0503 - When control criteria is not available, organic structure
AN0504 - can be formulated from the frequency and flow of communication.
AN0505 - This is much more difficult, but is still necessary and occurs
AN0506 - during the period before and leading up to the formulation of
AN0507 - control.
AN0509 - ..
AN0510 - Cross-index links and multiple descriptions described below,
AN0511 - ref SDS 0 MS7J, increase the utility of this method. This makes
AN0512 - more useful the keyword methods that is the staple of most other
AN0513 - indexing methods.
AN0515 - ..
AN0516 - Correlation to organizational functions
AN0518 - Making the primary structures reflect common organizational
AN0519 - functions, offers easy to grasp paths into the environment.
AN0521 - ..
AN0522 - Automated MBO uses WBS methods
AN0524 - Subjects reflect levels of organic structure for objectives that
AN0525 - guide management, beginning with business planning, WBS, and
AN0526 - work processes, as explained on 910221, ref SDS 9 RR5I, and
AN0527 - further citing explanation on 890523, ref SDS 2 XT6O,
AN0528 - illustrated by example of a "big picture." ref SDS 2 428F MBO
AN0529 - is also discussed in POIMS. ref OF 3 1110
AN0531 - ..
AN0532 - Subject Scope descriptions
AN0534 - This helps the mind recall the reasons for differentiation
AN0535 - which at a later time will not be apparent.
Information Retrieval on Computer
Automation, Implementing, 930119
B10701 - ..
B10702 - Keywords Have Different Meanings Due to Near Term Events
B10703 - Information Difficult to Find on Computer because Meaning Changes
B10705 - Losing track of information on computers is a common and growing
B10706 - problem arising from the increase in use of personal computers to
B10707 - store documents. People have difficulty finding the documents they
B10708 - need in time to apply information. They cannot remember because the
B10709 - context surrounding the creation and filing of a document is not
B10710 - stored with the document. They have no pointers, no mental paths to
B10711 - reconstruct the mindset that led to the naming of a document with
B10712 - keywords.
B10714 - [On 960406 example of difficulty managing subjects on computer at
B10715 - L&C. ref SDS 44 5922
B10717 - ..
B10718 - [On 961218 example at Corps of Engineers, ref SDS 46 5790
B10720 - ..
B10721 - [On 010916 complaint that people cannot find anything using
B10722 - conventional keyword methods and Microsoft programs that everybody
B10723 - likes. ref SDS 64 KA6H
B10725 - ..
B10726 - SDS has a different strategy, using time, context and pointers.
B10728 - ..
B10729 - The Diary structure, called out by Covey in recommending that managers
B10730 - keep a daily journal, ref SDS 13 1121, integrates document preparation
B10731 - with the context of the process that led to the need for a document.
B10733 - [On 010916 report SDS has amazing memory to find everything.
B10734 - ref SDS 63 PG6J
B10736 - ..
B10737 - This results in an environment linked forward and backward in time to
B10738 - context, that leverages the human mind's enormous power to construct
B10739 - context that then provides multiple paths to a particular document by
B10740 - tracing the events, daily thoughts and analysis that produced the
B10741 - document, or was impacted by it.
B10743 - ..
B10744 - The resulting cross-linked chronology provides litterally hundreds,
B10745 - even thousands of paths to a document, since often it is listed in SDS
B10746 - records of follow up activities to implement the purpose of the
B10747 - document.
B10749 - ..
B10750 - Direct paths to a document are....
B10752 - Document log report
B10753 - File report
B10754 - Subject report
B10755 - Contact report, who sent or received it
B10756 - Diary report, time period
B10757 - Keyword
B10759 - ..
B10760 - All of these methods apply the mind's process of integrating time and
B10761 - subject.
Connected Indexes Network Hierarchies Cross-referencing Related
B30401 - ..
B30402 - Connected Indexes Cross-referencing Network Related Hierarchies
B30404 - I am going to try creating pointers in subject indexes to other
B30405 - accounts that have an entirely different structure, but which are
B30406 - related for the reasons cited above. ref SDS 0 KR6M
B30408 - ..
B30409 - Adding cross-references that link indexes into a network of related
B30410 - hierarchies may reduce the overall size of the subject index.
B30412 - ..
B30413 - Experience will show how effective this is for saving time and
B30414 - increasing usefulness of the system.
Alternate Descriptions for Same Code
B40401 - ..
B40402 - Multiple Titles
B40404 - Another Idea I am trying today is to identify under a single code a
B40405 - variety of different descriptions and keywords that mean the same
B40406 - thing. Up until today, I have been creating separate codes for each
B40407 - alternate way of describing a "subject" concept or meaning. This has
B40408 - had the effect of ballooning the assignments to SDS record control
B40409 - fields in order to accomodate the mind's capacity to come at common
B40410 - ideas from different directions and therefore start out thinking of
B40411 - them differently.
B40413 - ..
B40414 - The solution to this problem previously was to not create the
B40415 - alternate descriptions, and instead rely on the mind to recognize the
B40416 - correlation of the description with the current perspective. This has
B40417 - been aided by adding alternate descriptions in the narrative that
B40418 - explains an account. This has worked fairly well, but still presents
B40419 - greater difficulty finding an account when it is needed in a timely
B40420 - manner.