CONTACTS 

SUBJECTS
Case Study Subject Index Background SDS Development Organic Structur

1603 -
1603 -    ..
1604 - Summary/Objective
1605 -
160501 - Follow up ref SDS 27 0000
160502 -
160503 - In another record today, developed code to accomplish the Internet
160504 - data base and transfer on c: under sd rather than on drive e and i as
160505 - initially created for testing purposes. ref SDS 27 1891
160507 -  ..
160508 - This record considers alternate subject naming schemes, called
160509 - "ontology" by some authorities, for example on 000623, ref SDS 26
160510 - 9900, also "catagories," for example in the record on 000601.
160511 - ref SDS 25 5933
160513 -  ..
160514 - It gets real complicated correlating software program operations from
160515 - work product and balancing individual and organizational objectives,
160516 - per POIMS, in an actual physical structure.  Selecting the form of the
160517 - structure using letters or numbers has significant trade-offs. Letters
160518 - are easier to remember because they can abreviate common names that
160519 - are easier to remember.  But letters require a lot of work to manage
160520 - upper and lower case because some Unix servers are case sensitive,
160521 - which is avoided by numbers.
160523 -  ..
160524 - Following records may have considerations on desiging the baseline
160525 - subject index for SDS that puts everything on the c: drive.
160526 -
160527 -    1.  Management is organization............. 890513, ref SDS 1 0007
160528 -    2.  Complexity of organic structure........ 890523, ref SDS 2 3F8H
160529 -    3.  Relational hierarchial matrix
160530 -        organic subject structures............. 890523, ref SDS 2 G14K
160531 -    4.  Big picture subject index expands
160532 -        command control flexiblity of organic
160533 -        structures like DNA.................... 890523, ref SDS 2 XT6O
160534 -    5.  Keyword selection inefficient.......... 891117, ref SDS 3 0005
160535 -    6.  Byte article subjects complex.......... 910418, ref SDS 4 5584
160536 -    7.  Subject Index hard work................ 920720, ref SDS 5 0005
160537 -    8.  Organic Subject Structure.............. 930326, ref SDS 6 3345
160538 -    9.  Master index flexible structure........ 931002, ref SDS 7 0001
160539 -   10.  Find information fast easy self-
160540 -        evident benefits subjects, links....... 940327, ref SDS 8 J496
160541 -   11.  Organic Subject Structure.............. 940824, ref SDS 9 1411
160542 -   12.  Multiple views in subject index........ 940825, ref SDS 10 7835
160543 -   13.  Example relational hierarchial
160544 -        subject index created for PG&E
160545 -        project with CDWR...................... 940827, ref SDS 11 0001
160546 -   14.  Use letters instead of numbers......... 941124, ref SDS 12 1624
160547 -   15.  Balance Summary and Detail............. 950626, ref SDS 13 2882
160548 -   16.  Vannevar Bush 1945 article goals for
160549 -        technology aid management construct
160550 -        trails of associations that augment
160551 -        intelligence finding contextually
160552 -        relevant details for performing
160553 -        daily work............................. 960304, ref SDS 14 H68K
160554 -   17.  Complexity context management organic
160555 -        structure balance summary for
160556 -        perspective on big picture, with
160557 -        understanding details for command
160558 -        control of the microcosm............... 960322, ref SDS 15 7749
160559 -   18.  Traditional records management using
160560 -        keywords controller organizes filing
160561 -        system, sets rules, MIT document
160562 -        filing system.......................... 960322, ref SDS 15 6544
160563 -   19.  Granular division organic structures
160564 -        subject index context management of
160565 -        document content at paragraph level
160566 -        command control of the record yields
160567 -        power of knowledge connecting cause
160568 -        and effect in the microcosm for
160569 -        command and control of the work........ 960322, ref SDS 15 G65K
160570 -   20.  Differences between subject index
160571 -        and traditional records management
160572 -        systems to file documents.............. 960322, ref SDS 15 EN87
160573 -   21.  Subject index frustrating meaning
160574 -        of "subjects" and "categories" hard
160575 -        to remember over time; SDS resovles
160576 -        with long descriptions to distinguish
160577 -        context................................ 960322, ref SDS 15 B25I
160578 -   22.  Poetry originally used to improve
160579 -        memory replaced by subject indexing
160580 -        unlocks forgotten associations like
160581 -        singing songs at Disnyland............. 960322, ref SDS 15 CJ6O
160582 -   23.  Procedures subject index multiple
160583 -        descriptions for alternate views
160584 -        increases memory; cross referencing;
160585 -        natural control criteria like
160586 -        contracts, policies, laws, standards
160587 -        aid constructing useful organic
160588 -        structures to manage context........... 960322, ref SDS 15 KR6M
160589 -   24.  Keyword methods ineffective............ 960322, ref SDS 15 7456
160590 -   25.  Keyword methods ineffective............ 960406, ref SDS 16 5922
160591 -   26.  Directory management and SI............ 960629, ref SDS 17 0001
160592 -   27.  Fractionalized subjecs complexity
160593 -        managing daily details seems
160594 -        overwhelming without command and
160595 -        control organic structure in
160596 -        subject index.......................... 970116, ref SDS 18 1732
160597 -   28.  Rules for creating subject index....... 970406, ref SDS 19 0001
160598 -   29.  Entropy USAFIT study management
160599 -        overwhelmed by complexity need tools
160600 -        to maintain order, structure, pattern
160601 -        understand associations of cause
160602 -        and effect............................. 970707, ref SDS 20 0108
160603 -   30.  Building SI............................ 990521, ref SDS 21 9633
160604 -   31.  SI solves subject retrieval problem.... 990524, ref SDS 22 4774
160605 -   32.  Ontology defined....................... 000221, ref SDS 23 8044
160606 -   33.  Context management Pandora's box ...... 000221, ref SDS 23 3248
160607 -   34.  Subjects Need Theory, System and
160608 -        tools for effective management......... 000331, ref SDS 24 2173
160609 -   35.  10 seconds find contextually
160610 -        relevant details to verify accuracy
160611 -        and expand span of attention
160612 -        beyond reach without
160613 -        SDS.................................... 020820, ref SDS 28 O1QQ
160614 -   36.  Locality principle irreversibility of
160615 -        time under 2nd law thermodynamics
160616 -        subject index adds energy to organize
160617 -        complexity in microcosm of daily
160618 -        details associating cause and effect
160619 -        for power of knowledge to control the
160620 -        future; failure to connect cause and
160621 -        effect complexity management hopeless -
160622 -        overwhelmed by rising
160623 -        entropy................................ 040312, ref SDS 29 YH4G
160624 -   37.  Hopeless people giving up on
160625 -        communication cannot manage organic
160626 -        subject structures below 1 - 3
160627 -        levels................................. 060905, ref SDS 30 DJ9J
160629 -  ..
160630 - Seems like User ID is unique location for stuff on the web.
160631 -
160632 -     This is what distinguishes records on the Internet.
160634 -  ..
160635 - Would like to make User ID longer.
160637 -  ..
160638 - Currently it is 5 characters.
160639 -
160640 -                UUUUU
160642 -  ..
160643 - Yesterday made room in the Group Manager for 19 characters.
160644 -
160645 -    This could have a component for country...
160646 -
160647 -        1234567890123456789
160648 -        USA56172014400
160650 -         ..
160651 -        561720144
160653 -  ..
160654 - Files don't belong to anyone nor to any program.
160656 -  ..
160657 - We probably need a means to associate files with a person, and this
160658 - can be done by inserting the User ID in the directory structure.
160660 -  ..
160661 - Since documents are created within SDS records, the SDS code could
160662 - create the User ID automatically, based on the SDS User ID.
160664 -  ..
160665 - We could move the User ID in front of SD, or even eliminate SD and
160666 - simply call the program based on the User ID.
160668 -  ..
160669 - Each computer usually has only one user, but that user must be
160670 - integrated onto a server in an Enterprise.
160672 -  ..
160673 - People need a way to control what they bring with them to an
160674 - organization, and what they take when they leave.  The following
160675 - structure enables people to bring an entire work environment,
160676 - including software.
160677 -
160678 -     The software thing does not work real well, because software
160679 -     programs have to be installed,
160681 -  ..
160682 - So, make User ID the primary key....
160683 -
160684 -          User ID
160686 -        ..
160687 -       c: 0003500000 SOFT W2K
160688 -                     SOFT Netscape
160689 -                     SOFT SDS tools       01
160690 -                              printer     02
160691 -                              tasks       03
160692 -                              menus       04
160693 -                              help        05
160694 -                              subjs       06
160695 -                              Dates       07
160696 -                              Diary       08
160697 -                              Contacts    09
160699 -                               ..
160700 -                              Temp        10
160702 -                               ..
160703 -                              Web
160704 -                                    SDS Diary (08)
160705 -                                    Orgz01               02
160706 -                                    Projects             03
160707 -                                    Jobs                 04
160708 -                                    Research             07
160709 -                                    Personal             08
160711 -                               ..
160712 -                              Transfer
160713 -
160714 -                                    SDS Diary (08)
160715 -                                    Orgz01               02
160716 -                                    Projects             03
160717 -                                    Jobs                 04
160718 -                                    Research             07
160719 -                                    Personal             08
160720 -
160721 -
160723 -                      ..
160724 -                     Orgz01               02
160726 -                      ..
160727 -                     Projects             03
160728 -                     Jobs                 04
160730 -                      ..
160731 -                     Research             07
160733 -                      ..
160734 -                     Personal             08
160736 -  ..
160737 - Still need to figure out correspondence and doc log.
160739 -  ..
160740 - This structure is obviated or at least causes redundancy, because
160741 - whatever User ID someone adopts, a different one might be used by the
160742 - organization.  If the social security number is used, that might
160743 - create uniformity.
160745 -  ..
160746 - Same problem occurs for Internet.  Every account gets a unique ID.
160747 -
160748 -     Social security number could be used, but people might be
160749 -     reluctant to use it for privacy and confidentiality reasons.
160751 -  ..
160752 - Another problem is how to include under a single project or other
160753 - account work by different people?  If the project is not the main
160754 - level, then when someone leaves, they could theoretically remove
160755 - project information.  That is not good.  On the other hand, the
160756 - organization backs up everyday, and so has this history.
160758 -  ..
160759 - The bigger problem then is how to construct a composite record of work
160760 - by everyone on a particular project.
160762 -  ..
160763 - We do this now because User ID is a criteria for SDS, and there is a
160764 - means to report across Users.
160765 -
160766 -
160767 -
160768 -
160769 -
160770 -
160771 -
160772 -
160773 -
160774 -
160775 -
160776 -
1608 -