THE WELCH COMPANY
440 Davis Court #1602
San Francisco, CA 94111-2496
415 781 5700


S U M M A R Y


DIARY: November 6, 1998 10:42 AM Friday; Rod Welch

Visited Robert at Moscone PO; received Janet's edits on Struc. mtg.

1...Summary/Objective
2...Janet Has Submitted Input on Struc Mtg for 981022
3...Received Janet's Input on Struc Mtg 981022
4...Prepared Final Edited Notes Structural Meeting on 981022
5...KH Schedule of Meetings for 981109 - 981113
6...KH Submit Meeting Notes to Gensler, Project Manager
7...Project Work Summary Needs Date Edited
8...Construction Drawings 30% Complete
9...Structural Coordination Meetings on Small Scale
10...Wall Types Completed for this Printing
11...Operable Walls Partitions
12...MW Not Enough Time to Coordinate Exterior Bid Backage

ACTION ITEMS.................. Click here to comment!

1...Consideration should be given to creating a record of what transpired

CONTACTS 
0201 - Gensler/Michael Willis/Kwan Henmi    415 433 3700 fax 415 627 3700
020101 - Mr. Robert Rudeen; Architect
020102 - Kwan Henmi Architects
020103 - Interior Design/Documentation
0202 - Gensler/Michael Willis/Kwan Henmi    415 433 3700 fax 415 627 3700
020201 - Ms. Janet MacKinnen; Architect
020202 - Kwan Henmi Architects
020203 - Interior Design/Documentation

SUBJECTS
Structural Meeting, 981022        ~

0503 -    ..
0504 - Summary/Objective
0505 -
050501 - Follow up ref SDS 21 0000, ref SDS 20 0000.
050502 -
050503 - Robert advised of meeting schedule for next week.  Janet emailed input
050504 - on structural meeting held on 981022; this evening received her
050505 - letter.  Robert has emailed a Project Workd Summary; received it this
050506 - evening, and entered into the record.
050507 -
050508 - Discussed policy on submitting meeting notes to Gensler for
050509 - distribution.
050510 -
050511 -
050512 -
050513 -
050514 -
0506 -
0507 -
0508 - Progress
0509 -
050901 -  ..
050902 - Janet Has Submitted Input on Struc Mtg for 981022
050903 -
050904 - Talked to Janet about getting her notes for the structural meeting on
050905 - 981022.
050906 -
050907 - Janet said she emailed the notes to me.
050908 -
050909 - I also picked up the handwritten notes Ivan prepared during our
050910 - meeting with Phil on 981104. ref SDS 20 7866  It has his views and
050911 - also Michael's edits. ref SDS 20 7950
050912 -
050913 -
050914 -
050915 -  ..
0510 -
0511 -
0512 - 2142
0513 -
051301 -  ..
051302 - Received Janet's Input on Struc Mtg 981022
051303 -
051304 - This evening received ref DIT 2 3956 from Janet via email.  She
051305 - actually sent two separate files.  The second seems to be the same as
051306 - the first, except it provides additions and corrections, so I used it.
051307 -
051308 - This supplements Phil's notes on elevators 7 and 8, ref DIP 6 7524,
051309 - received yesterday. ref SDS 21 0000
051310 -
051311 -
051312 -
051313 -  ..
051314 - Prepared Final Edited Notes Structural Meeting on 981022
051315 -
051316 - With notes from Ivan and Michael received on 981104, ref SDS 20 7866,
051317 - the notes from Phil and Janet provide all of the input from KH staff
051318 - who attended the meeting with SDE, ref SDS 7 0000, held on 981022.
051319 -
051320 - Prepared ref DIT 3 0001 to apply input from Ivan, Phil and Janet on
051321 - notes for Structural meeting on 981022.
051322 -
051323 - There does not seem to be a lot in the current notes that relate to
051324 - the notes for the meeting on 981015. ref SDS 5 0000
051325 -
051326 -    [On 981109 delivered notes to Project Office. ref SDS 22 0000]
051327 -
051328 -
051329 -
0514 -

SUBJECTS
Notes for Meetings, KH
Project Management
Feedback
Project Work Summary
Schedule
Document Distritution

1509 -
150901 -  ..
150902 - KH Schedule of Meetings for 981109 - 981113
150903 -
150904 - Robert advised the following meetings are scheduled for next week...
150905 -
150906 -     981109 1500       KH Team Meeting
150907 -     981111 1500       Structural Meeting
150908 -     981112 1500       Mechnical Meeting
150909 -
150910 -    This evening, I received a letter from Robert via email that
150911 -    confirms above schedule. ref SDS 0 8456
150912 -
150913 - We reviewed the status of meeting notes.  I explained that with
150914 - Janet's edits received today, we can complete the notes on the
150915 - Structural meeting held on 981022, and this brings the record up to
150916 - date.
150917 -
150918 -
150919 -  ..
150920 - KH Submit Meeting Notes to Gensler, Project Manager
150921 -
150922 - Robert advised he plans to meet with Clonia on Monday, and submit the
150923 - notes on meetings which KH has held with consultants the past few
150924 - weeks.
150925 -
150926 - He wants to explain that KH is submitting the notes to consultants.
150927 -
150928 -     [On 981111 submitted ideas on this. ref SDS 23 0000]
150929 -
150930 -     [On 981113 discussed with Robert. ref SDS 24 6210]
150931 -
150932 -     [On 981116 Robert approved issuing transmittal. ref SDS 25 6480]
150933 -
150934 - He intends to advise Clonia that Gensler need not read the notes,
150935 - since Clonia has objected to receiving KH detailed notes, having asked
150936 - at the meeting on 980929 for meetings to be summarized in 5 line items
150937 - because otherwise people will not read the notes. ref SDS 1 1184
150938 - ..
150939 - We considered the advantage of preparing a transmittal to
150940 - Gensler notifying them something along the following lines...
150941 -
150942 -      Dear Clonia,
150943 -
150944 -      Attached are notes of material understandings Kwan Henmi has
150945 -      drawn from meetings with consultants on the project, including
150946 -      instructions and information you have offered, as set out in the
150947 -      notice of the meeting note form, ref DIP 5 7980, which states in
150948 -      pertinant part...
150949 -
150950 -          ...Kwan Henmi will rely on these notes ... unless written
150951 -          notice to the contrary is received... within seven calendar
150952 -          days...
150953 -
150954 -      As project manager for the JV team, please make distribution to
150955 -      affected consultants so that there is a single point of official
150956 -      contact for the Joint Venture, as discussed on 981007. ref SDS 3
150957 -      3885, and previously at the JV Coordination meeting on 980929.
150958 -      ref SDS 1 1184
150959 -
150960 -      Given the complexity of the design, and the accelerated pace and
150961 -      other conditions of the work directed by Gensler, Kwan Henmi
150962 -      maintains that heightened scrutiny of communications for
150963 -      alignment with requirements is essential for success of the
150964 -      project, particularly in relation to potential claims during
150965 -      construction, and utility after commissioning.
150966 -
150967 -      If Gensler has any additions or corrections for consideration in
150968 -      advance of distribution, please let me know, so that the notes
150969 -      can be conformed to reflect understandings of the JV team, in
150970 -      advance of distribution to others.
150971 -
150972 -      Please provide to Kwan Henmi a copy of the JV transmittal of
150973 -      these notes, to complete our record and facilitate communication
150974 -      with the consultants.
150975 -
150976 -      Sincerely,
150977 -
150978 -      KWAN HENMI ARCHITECTURE AND PLANNING
150979 -
150980 -      Robert Rudeen
150981 -
150982 -
150983 - Robert will consider this suggestion.
150984 -
150985 -     [On 981116 Robert approved issuing this language to transmit past
150986 -     meeting notes. ref SDS 25 6422]
150987 -
150988 -
150989 -
150990 -
1510 -

SUBJECTS
Project Work Summary

1604 -
160401 -  ..
160402 - Project Work Summary Needs Date Edited
160403 -
160404 - Follow up ref SDS 17 4602.
160405 -
160406 - Robert advised he sent me via email his weekly work summary.
160407 -
160408 - He said it has the wrong date because he used the file for his report
160409 - on last week, and forget to change the date to today.  He asked me to
160410 - correct the date when the document is published on the Internet.
160411 -
160412 -
160413 -  ..
1605 -
1606 -
1607 - 2040
1608 -
160801 - This evening I received Robert's email, ref DIT 1 0000.
160802 -
160803 - It shows a date of 981030, so I changed it to 981106, per his
160804 - request.
160805 -
160806 - Converted to HTML and entered into Doc Log.
160807 -
160808 - The transmittal confirms the schedule of meetings with consultants for
160809 - next week, per above. ref SDS 0 6578
160810 -
160811 -
160812 -
1609 -

SUBJECTS
50% Interior Package
Project Management
Plotting 981030 Twice on Some Drawings,

2006 -
200601 -  ..
200602 - Construction Drawings 30% Complete
200603 -
200604 - Follow up ref SDS 17 7350.
200605 -
200606 - Robert reports in the Project Work Summary that the printing could not
200607 - be completed last week because Clonia was out of the office on a
200608 - family emergency. ref DIT 1 7788
200609 -
200610 - As a result, KH incurred extra expense of additional time to re-print
200611 - some of the drawings.
200612 -
200613 - KH considers this expense a normal cost of business in working with
200614 - the joint venture.
200615 -
200616 -
200617 -
200618 -
200619 -
2007 -

SUBJECTS
Structural Meetings

2104 -
210401 -  ..
210402 - Structural Coordination Meetings on Small Scale
210403 -
210404 - Robert reports that Janet and Phil met with Mechanical and Structural
210405 - consultants this week. ref DIT 1 2655
210406 -
210407 - Consideration should be given to creating a record of what transpired
210408 - at this meeting for the reasons developed above. ref SDS 0 4860,
210409 -
210410 -
210411 -
210412 -
210413 -
2105 -

SUBJECTS
Design, Wall Types

2204 -
220401 -  ..
220402 - Wall Types Completed for this Printing
220403 -
220404 - Follow up ref SDS 17 4785.
220405 -
220406 - Robert reports that wall types were completed for this printing.
220407 - Updates needed. ref DIT 1 1200
220408 -
220409 -     This may indicate that KH was able to accomplish the work caused
220410 -     by Gensler's late submission of information reported on 981030.
220411 -     ref SDS 17 4785
220412 -
220413 - He indicates in work item #7 that Bolivar is assigned next week to
220414 - "clean up wall types."
220415 -
220416 - It is unclear whether this accomplishes the "updates" that are called
220417 - out as being "needed."
220418 -
220419 -
220420 -
220421 -
2205 -

SUBJECTS
Operable Walls

2404 -
240401 -  ..
240402 - Operable Walls Partitions
240403 -
240404 - Robert reports work is continuing, but there are no details on
240405 - progress or problems. ref DIT 1 3255
240406 -
240407 -
240408 -
240409 -
2405 -

SUBJECTS
Bidding, Scope, Exterior; Interior
Bid Package Scope
Michael Willis
Interior, Exterior Connections

3007 -
300701 -  ..
300702 - MW Not Enough Time to Coordinate Exterior Bid Backage
300703 -
300704 - Follow up ref SDS 17 8064.
300705 -
300706 - Robert reports Steve Hergert advised that Michael Willis Associates
300707 - did not have enough time to meet with Kwan Henmi this week to
300708 - coordinate details of interior and exterior scope, including
300709 - connecting interior to exterior walls. ref DIT 1 7458
300710 -
300711 - It was agreed that Kwan Henmi would run interior walls to the outside
300712 - wall and Michael Willis will show the exterior skin construction.
300713 -
300714 - Steve advised that MW will develop the details.
300715 -
300716 - The risk of conflicts from confusion about separate bid scope for
300717 - interior and exterior work was set out on 981030. ref SDS 17 8064
300718 -
300719 - MW lack of time to coordinate reflects report on 981006 on difficulty
300720 - meeting Gensler schedule milestone objectives. ref SDS 2 1800
300721 -
300722 -
300723 -
300724 -
300725 -
300726 -
3008 -
Distribution. . . . See "CONTACTS"