CONTACTS 
0201 - Kwan Henmi                           415 777 4770 fax 5102
020101 - Mr. Denis Henmi; Executive Vice President
0202 - Gensler/Michael Willis/Kwan Henmi    415 433 3700 fax 415 627 3700
020201 - Mr. Ivan Romero, AIA; Project Architect
020202 - Kwan Henmi Architects
020203 - Interior Design/Documentation

SUBJECTS
JV Coordination Meeting, 980929
Structural Coordination, 981001
Orientation, Overview

0605 -    ..
0606 - Summary/Objective
0607 -
060701 - Follow up ref SDS 12 0000, ref SDS 10 0000.
060702 -
060703 -
060704 -
060705 -
060706 -
060707 -
060708 -
060709 -
060710 -  ..
0608 -
0609 -
0610 - 0848 Discussion with Ivan
0611 -
061101 - Ivan provided an overview of the project design to clarify the
061102 - discussion at the meetings on 980929 and yesterday.
061103 -
061104 - We reviewed the plans in some detail to identify issues being worked
061105 - by Kwan Henmi, per our discussion yesterday. ref SDS 12 8062
061106 -
061107 - I asked if it would be okay for me to call on Jon at SDE to clairfy
061108 - his comments yesterday.
061109 -
061110 - Ivan concurred on this.
061111 -
061112 -
061113 -
0612 -

SUBJECTS
Work Plans
Management Plan

0805 -
080501 -  ..
080502 - KH Develop Weekly Work Plans to Allocate Staff, Resolve Issues
080503 -
080504 - We considered the advantage of preparing work plans for KH staff
080505 - showing their assignments for the week, and including specific Action
080506 - Items in the project record.
080507 -
080508 - Staff can report on performance of Action Items, so Ivan is prepared
080509 - to address status at meetings, e.g., 980929 meeting. ref SDS 8 8392
080510 -
080511 -     [On 981007 KH started developing work plans. ref SDS 16 7008]
080512 -
080513 - Ivan related the challenge of the current "push condition" that
080514 - requires his time to prepare actual designs and resolve issues.  This
080515 - reduces time for him to coordinate KH staff in the role of Project
080516 - Architect for Kwan Henmi for developing work plans, as was proposed by
080517 - Gensler from the record on 980929. ref SDS 7 6284
080518 -
080519 - The problem will be relieved somewhat on Monday or Tuesday when the
080520 - new architect is brought on-board.
080521 -
080522 - Ivan noted, for example, that he is about 25% into resolving the
080523 - design for cores 5 & 6.  This is a priority item, which the structural
080524 - consultant needs to complete 50% CD package.  It may be faster for
080525 - Ivan to finish work on core 5 & 6, rather than assign it to the new
080526 - architect, and in that case there is no time for planning and giving
080527 - directions.
080528 -
080529 - Another problem is that Ivan does not have a work area to meet with
080530 - his staff to develop work planning, negotiate action item assignements
080531 - and so on.
080532 -
080533 -
080534 -  ..
080535 - Project Management Plan Initiative Positive Step
080536 -
080537 - Ivan asked if I have sent any new email.  I explained not having sent
080538 - anything since yesterday, when the final record on the JV Coordination
080539 - meeting held on 980929, was submitted.
080540 - ..
080541 - I asked if he has seen my letter to Denis, ref DIP 2 3293, which
080542 - Ivan requested on 980929, ref SDS 7 6284, to expedite improvement of
080543 - Gensler's project management or otherwise improve conditions.
080544 -
080545 - Ivan had not seen the letter, so he checked his email and found the
080546 - letter to Denis issued on 980930. ref SDS 10 3280
080547 -
080548 - Upon reivew, he observed that the letter to Denis, ref DIP 2 3293, and
080549 - the draft letter to Gensler, ref OF 1 6237, have a positive cast to
080550 - solve the current crisis management situation.  Ivan said he does not
080551 - feel positive about the situation.
080552 -
080553 -     [On 981005 discussed with Bill. ref SDS 14 7280]
080554 -
080555 -
080556 -
0806 -

SUBJECTS
JV Coordination Meeting, 980929
Structural Coordination, 981001
Document Management
Meeting Notes

1707 -
170701 -  ..
170702 - Need Documents in Computer Files by Email to Improve Management
170703 -
170704 - We considered the advantage Ivan cited on 980930, ref SDS 10 7482 of
170705 - having documents in the computer with links to related information,
170706 - like the letter to Denis, reviewed above. ref SDS 0 3933
170707 -
170708 - Once we begin to get control of the record using Communication
170709 - Metrics, the work can be accomplished more orderly and thoroughly,
170710 - with less rework.
170711 - ..
170712 - Ivan will ask one of the KH staff to send the documents cited in
170713 - the 980929 JV Coordination meeting, which he gave me on 980929, see
170714 - ref SDS 6 3240, plus the document Clonia used to guide the meeting
170715 - yesterday, since Angelica has not done so following the discussion
170716 - with her yesterday. ref SDS 12 2080
170717 -
170718 -     [Received documents via email in afternoon. ref SDS 0 1512]
170719 -
170720 -  ..
170721 - Clarification of Discusison with Structural Engineer on 981001
170722 -
170723 - I explained I need some clarification on the meeting yesterday with
170724 - SDE and FBA.  The discussion was full of half-sentences and
170725 - inconclusive explanations that require additional information to
170726 - ensure a useful record, particularly for me since everything is new.
170727 -
170728 - I asked if I could visit with Jon at SDE on this, at a convenient time
170729 - for Jon, rather than take up Ivan's time.
170730 -
170731 - Ivan indicated he did not follow everything discussed yesterday
170732 - either, and said to go ahead.
170733 -
170734 -     [On 981002 met with SDE. ref SDS 13 0000]
170735 -
170736 -     [On 981007 Clonia objected to meeting with SDE. ref SDS 16 8568]
170737 -
170738 -     [On 981007 Bill Long asked about this. ref SDS 16 3468]
170739 -
170740 -     [On 981008 need to contact consultants to complete record of
170741 -     meeting on status of prior issues. ref SDS 17 2717]
170742 -
170743 -
1708 -
1709 -

SUBJECTS
Work Plans
Management Plan

1905 - 1209 called Denis
1906 -
190601 -  ..
190602 - Weekly Work Plans Will Be Supported by KH Main Office
190603 - Kwan Henmi will Keep Force at Project Office for Near Term
190604 -
190605 - Denis related discussions with Robert Rudeen who has recommended that
190606 - KH provide support for Ivan to develop work plans, since Ivan's time
190607 - is taken up with design work, per discussion with Ivan above. see at
190608 - ref SDS 0 2112
190609 -
190610 - Current thinking is to avoid major changes in the location of the KH
190611 - design team, discussed with Denis yesterday, ref SDS 12 3060, and with
190612 - Ivan above. ref SDS 0 3933
190613 -
190614 - Robert Jansen will be brought back to KH main office, but others will
190615 - stay.
190616 -
190617 - Denis was on his way to another meeting.  He did not indicate having
190618 - seen the letter on the management plan, ref DIP 2 3293, submitted on
190619 - 980930, ref SDS 10 3280,
190620 -
190621 -
190622 -
1907 -
1908 -
1909 -

SUBJECTS
JV Coordination Meeting, 980929
Structural Coordination, 981001
Document Management
Distribution
Document Management, 981007
PM Docs on Home Computer, Not Available to
PM Refuses Provide Docs to KH via Email

2810 - 1624 visited Ivan
2811 -
281101 -  ..
281102 - Received Gensler's Documents used in Prior Meetings
281103 -
281104 - Since the documents needed for the record of meetings were not
281105 - received via email, I went back to the Project Office.
281106 -
281107 - Ivan advised that Robert Jansen was asked to send the documents to
281108 - Welch, per our discussion this morning. ref SDS 0 4779  Robert said he
281109 - could not find the documents on their computer. He said that KH only
281110 - has access to the r: drive, and does not have access to Gensler's data
281111 - base which seems to use the g: drive.
281112 -
281113 - Bolivar offered to help.
281114 -
281115 - I showed him the list of documents needed from the meeting on 980929.
281116 - ref SDS 8 8392
281117 -
281118 - Bolivar said he needs the filenames.
281119 -
281120 - The filenames are generally at the bottom of the documents, so we
281121 - needed the actual documents.
281122 - ..
281123 - I visited with Clonia, and explained the need for computer files
281124 - of project documents to track progress and alignment of communications
281125 - with requirements.  I asked Clonia if I could check Angelica's desk
281126 - for the documents I gave her yesterday to find and send to me.
281127 - ref SDS 12 2080
281128 -
281129 - Clonia said to go ahead.
281130 -
281131 - I could not find the documents among the various piles of papers and
281132 - folders on Angelica's desk.
281133 -
281134 - Clonia suggested looking in Angelica's "in-basket."
281135 -
281136 - I looked through a large stack of documents, but did not see what we
281137 - need.
281138 -
281139 - Clonia looked through and found the documents clipped with the
281140 - business card I gave Angelica with my email address, yesterday
281141 - morning.
281142 - ..
281143 - Bolivar was able to find the files and email them to me.  This
281144 - took about 10 mintues.
281145 - ..
281146 - The memo for 980922, subject "To do items" did not have a
281147 - filename. ref DRP 2 6525
281148 -
281149 - Clonia looked for this on her computer and could not find it.
281150 -
281151 - After about 10 minutes searching various files and directories, she
281152 - recalled that she prepared this memo file on her home computer, so it
281153 - is not on the Gensler project system.
281154 - ..
281155 - I asked if it might possible for Gensler to send me the computer
281156 - files via email when they are issued to KH?  I explained that this
281157 - greatly reduces the time required to manage the record, and it
281158 - provides timely access to information.  This will solve the problem
281159 - Clonia cited on 980929 about responding to Gensler memos. ref SDS 8
281160 - 8392
281161 -
281162 - Clonia said she did not have time to do this, and that it is up to KH
281163 - to manage its own documents, including making distribution to others.
281164 -
281165 -    [On 981007 explained advantage of getting documents from Gensler
281166 -    via email for timely review and preparation of work plans, etc. see
281167 -    ref SDS 15 7722]
281168 -
281169 -    [On 981013 received memo from Gensler stating Welch is receiving
281170 -    computer files for all documents issued to KH. ref SDS 18 3368]
281171 -
281172 - I advised Bolivar that the 980922 document is not on the computer, so
281173 - I will scan or key it into the record.
281174 -
281175 - Bolivar sent the other two files for the documents for which Clonia
281176 - has requested a response.
281177 -
281178 -
281179 -
281180 -  ..
2812 -
2813 -
2814 - 1919 received documents
2815 -
281501 - Bolivar's email was successful.
281502 -
281503 - He included notes of the last meeting with the electrical and
281504 - mechanical consultants on 980924, which I did not request, but need.
281505 -
281506 -
281507 -
281508 -
281509 -
2816 -
2817 -