CONTACTS 
0201 - Gensler/Michael Willis/Kwan Henmi    415 433 3700 fax 415 627 3700
020101 - Mr. Ivan Romero, AIA; Project Architect
020102 - Kwan Henmi Architects
020103 - Interior Design/Documentation
0202 - Gensler/Michael Willis/Kwan Henmi    415 433 3700 fax 415 627 3700
020201 - Mr. Steven Hergert; Architect
020202 - Michael Willis & Associates
020203 - Exterior Design/Documentation
0203 - Kwan Henmi                           415 777 4770 fax 5102
020301 - Mr. William N. Long; Architect
020302 - Department Name

SUBJECTS
JV Coordination Meeting, 980929
Structural Coordination, 981001
Meeting Note Procedures

0805 -    ..
0806 - Summary/Objective
0807 -
080701 - Follow up ref SDS 13 0000, ref SDS 11 0000.
080702 -
080703 - Reviewed need for support on using the Communication Metrics format;
080704 - will investigate possibility of conforming to Gensler format.  Strong
080705 - effort underway to resolve Project Management situation.  Kwan Henmi
080706 - will provide work plan support for the project and develop realistic
080707 - schedule.  Late PM received docs from Bolivar.
080708 -
080709 - Submitted
080710 -
080711 -
080712 -
080713 -  ..
0808 -
0809 -
0810 - Discussion
0811 -
081101 - Meeting Note Procedures Need Clarification
081102 -
081103 - We reviewed conflicting instructions issued by Clonia at the JV
081104 - Coordination meeting this morning in having initially notified KH on
081105 - 980929 that Gensler did not want meeting notes prepared by Kwan Henmi,
081106 - ref SDS 7 1184, then today requesting that KH provide notes on the
081107 - meeting with the Structural Engineer on 981001.
081108 -
081109 - We further considered that Clonia requested at the meeting on 981001
081110 - that KH meeting notes be provided in a format Gensler uses for printed
081111 - material. ref SDS 12 3776
081112 -
081113 - I advised that this requirement conflicts with the format inherent to
081114 - Communication Metrics.
081115 -
081116 - I explained to Bill that it may not be possible to convert SDS format
081117 - to traditional project engineering document formats; and, at a minimum
081118 - will take a lot of additional time to provide a format that is not
081119 - efficient.
081120 -
081121 -     [On 981010 developed format for Gensler document forms for display
081122 -     on web browsers. ref SDS 14 4738]
081123 -
081124 - There is no evident advantage to using Gensler's format, see notes of
081125 - meeting on 981001. ref SDS 12 3402
081126 -
081127 - It is not conducive to the objectives of improving project management
081128 - with electronic "intelligence."  Documents produced by Gensler show
081129 - lack of consistency in format, so nominally another format should not
081130 - disrupt existing pattern and practice.
081131 -
081132 - There was also discussion with Steven who last Thursday indicated at
081133 - the meeting with the Structural Consultants that he did not want MWA
081134 - activity reflected in the KH meeting notes, then today he says MWA and
081135 - KH notes should be produced as a single record for submission to
081136 - consultants.
081137 -
081138 - Bill seemed to indicate that he and Denis are hopeful that MWA will
081139 - recognize added value of Communication Metrics by the end of the month
081140 - so they will cost-share this support for the remainder of the project.
081141 -
081142 - Bill cited the benefit of on-line access of notes and formal
081143 - correspondence.
081144 -
081145 -     [On 981010 developed format for Gensler document forms for display
081146 -     on web browsers. ref SDS 14 4738]
081147 -
081148 - Bill suggested that KH send Clonia the meeting notes so that Gensler
081149 - is on notice of KH understandings.
081150 -
081151 - One difficulty is that I cannot ask questions during meetings, so the
081152 - benefit of feedback metrics that clarify meaning and needed action is
081153 - lost.  This makes it very difficult to produce useful content.
081154 -
081155 - Nominally, I should be able to work with the Project Manager to obtain
081156 - clarifications, but this has been denied so far.
081157 -
081158 -
081159 -
081160 -
081161 -
081162 -
0812 -

SUBJECTS
Work Plans
Management Plan
JV Coordination, 981005

1106 -
110601 - Kwan Henmi Developing Management Plan to Support Project Architect
110602 -
110603 - I explained that the meeting this morning seemed more productive, and
110604 - Ivan was less ill at ease about working with Clonia.
110605 - ..
110606 - Bill advised that Ivan has notified Kwan Henmi about plans for
110607 - continuing with the project, per work on 981002. ref SDS 13 3368
110608 -
110609 - Denis is continuing to explore solutions per the letter issued on
110610 - 980930. ref SDS 9 3280, and discussions on 981001. ref SDS 11 4817
110611 - and ref SDS 11 3060, and again on 981002. ref SDS 13 3800
110612 -
110613 -
110614 -
110615 - KH Develop Weekly Work Plans to Allocate Staff, Resolve Issues
110616 -
110617 - Follow up ref SDS 13 2112.
110618 -
110619 - Bill advised that he and Robert Rudeen have been developing work
110620 - plans, per disccussion with Denis on 981002. ref SDS 13 3800
110621 -
110622 - The work plans indicate KH will not complete the 50% scope by 981030,
110623 - but will allow KH to advise when work will be available, and what is
110624 - needed to increase production, if that is really necessary, per
110625 - discussion on 980929. ref SDS 6 7840
110626 -
110627 - Kwan Henmi has been placed in an acceleration mode by Gensler which
110628 - has risks that should be recognized in scheduling the work and
110629 - organizing the staff.
110630 -
110631 -
110632 -
110633 - WMA Indicates Will Not Meet 50% CD Schedule Objecitves
110634 -
110635 - We considered the notice given by Steven at the JV Coordination
110636 - meeting this morning that MWA is behind the 25% package schedule, and
110637 - further, that it cannot complete the 50% package by the target date of
110638 - 981030.
110639 -
110640 - Steven advised Gensler's PM that WMA management has not responded
110641 - favorably to Steven's requests for increasing staff to improve
110642 - production of drawings necessary to accomplish schedule targets.
110643 -
110644 - Clonia indicated she would ask Art Gensler to contact WMA about
110645 - increasing staff to assist Steven.
110646 -
110647 -
110648 -
110649 -
1107 -

SUBJECTS
JV Coordination Meeting, 980929
Structural Coordination, 981001
Document Management
Procedures
Meeting Note Procedures
JV Coordination, 981005

1709 -
170901 - Need Documents in Computer Files by Email
170902 - Develop Communication Metrics Coordination Between KH and WMA
170903 -
170904 - Follow up ref SDS 13 7378.
170905 -
170906 - After the JV Coordination meeting today, I met with Ivan and Steven.
170907 -
170908 - Steven indicated he wants to incoporate WMA meeting notes into the KH
170909 - notes, so there is a single body of information to consultants on the
170910 - results of meetings,
170911 -
170912 - Ivan said he does not want multiple meeting notes -- one in the JV
170913 - conventional format requested at Clonia, and another in the Welch
170914 - format.  I explained I probably cannot produce the format Clonia
170915 - wants, but I will investigate this.
170916 -
170917 - Steven feels this would make Clonia feel better.
170918 -
170919 - We did not discuss the cost, loss of efficiency using a conventional
170920 - format, and that Clonia has indicated she does not want the KH meeting
170921 - notes.
170922 -
170923 - Ivan and Steven indicated they want to distinguish Interior from
170924 - Exterior scope in the meeting notes.
170925 -
170926 - I did not explain the organic subject structure in Communication
170927 - Metrics that accomplishes this and other logical divisions of
170928 - information.
170929 -
170930 - I asked Steven to send me his notes for the Structural Consultant's
170931 - meeting last Thursday.  He seemed to indicate I could get a printed
170932 - copy.  I explained the need for a computer file.  Steven thought
170933 - someone on Ivan's staff could send me the file.
170934 -
170935 - I also need any notes Steven has taken on the meeting today.
170936 -
170937 - I explained that I need the two memos Clonia discussed at the meeting
170938 - which she has sent to Ivan.
170939 -
170940 - I suggested that possibly Bolivar could send me these documents.
170941 -
170942 - Ivan explained that Bolivar is busy with a heavy schedule.
170943 -
170944 - Ivan indicated he would try to find someone to submit the documents
170945 - to me, as Bolivar did last Friday.
170946 -
1710 -
1711 -
1712 - 1502 called Bolivar
1713 -
171301 - Had not received documents, so called and asked Bolivar to send them
171302 - to me, since he was able to help on Friday. ref SDS 13 1792
171303 -
171304 -
1714 -
1715 -
1716 - 2137 received documents
1717 -
171701 - This evening, I received documents from Bolivar.
171702 -
171703 - The problem is that this is a little late to integrate these materials
171704 - into the project record in time for the meeting tomorrow, as
171705 - contemplated by objectives of Communication Metrics.
171706 -
171707 - We need to figure out how to get caught up.
171708 -
171709 - Sent Bolivar a thank you note for his help.
171710 -
171711 -
171712 -
171713 -
1718 -
1719 -