Click here to comment!
1...We need an orientation at Kwan Henmi to explain these fundamentals.
CONTACTS
0201 - Gensler/Michael Willis/Kwan Henmi 415 433 3700 fax 415 627 3700
020101 - Mr. Steven Hergert; Architect
020102 - Michael Willis & Associates
020103 - Exterior Design/Documentation
0202 - Gensler/Michael Willis/Kwan Henmi 415 433 3700 fax 415 627 3700
020201 - Ms. Clonia Cautis, AIA, RA
020202 - Project Manager
020203 - Executive Committee
0203 - Gensler/Michael Willis/Kwan Henmi 415 433 3700 fax 415 627 3700
020301 - Mr. Ivan Romero, AIA; Project Architect
020302 - Kwan Henmi Architects
020303 - Interior Design/Documentation
SUBJECTS
JV Coordination Meeting, 980929
Management Plan
0504 - ..
0505 - Summary/Objective
0506 -
050601 - Follow up ref SDS 9 0000, ref SDS 6 0000.
050602 -
050603 - Submitted revised notes of JV Coordination meeting on 980929. Helped
050604 - Ivan use email and Internet web browser to get the record and use it
050605 - on-line. Received feedback from Clonia, on initial version of this
050606 - record, but could not get clarification from her.
050607 -
050608 - Requested Clonia's memos in computer file from Angelica, but did not
050609 - receive them today.
050610 -
050611 - Reviewed project management problem with Ivan and Denis.
050612 -
050613 -
050614 -
050615 -
050616 -
0507 -
0508 -
0509 - Progress
0510 -
051001 - Submitted ref DIT 1 0000 linked to final notes for meeting on 980929.
051002 - ref SDS 7 0000
051003 -
051004 - Submitted copies to Denis and Bill. Will not submit copy to Clonia,
051005 - per understanding that she does not want the notes. ref SDS 9 2945
051006 -
051007 -
051008 -
051009 - ..
0511 -
0512 -
0513 - 0848 Discussion with Ivan
0514 -
051401 - He had not seen my email this morning, ref DIT 1 2750, transmitting
051402 - the meeting notes with Clonia's comments from yesterday. ref SDS 9
051403 - 8265
051404 -
051405 - Below, Ivan had not seen letter to Denis, either. ref SDS 0 2754
051406 -
051407 - I showed him how to open the letter, ref DIT 1 2750, on the Internet
051408 - that is linked from the email to him.
051409 -
051410 - We then opened the record of the meeting on 980929 using the link on
051411 - the word "notes." We also opened the other links, so he gets the idea
051412 - of how to use web browser capability.
051413 -
051414 - We need an orientation at Kwan Henmi to explain these fundamentals.
051415 -
051416 -
051417 -
051418 -
051419 - ..
0515 -
0516 -
0517 - 0853 Received comments from Gensler
0518 -
051801 - Gensler Provides Remarks on Record of Meeting on 980929
051802 -
051803 - When I arrived for the meeting with the Stuctural consultants, Ivan
051804 - provided a marked up set of the initial draft for the record of the JV
051805 - Coordination meeting held on 980929, ref SDS 7 0000, which was
051806 - submitted to Ivan yesterday. ref SDS 9 3320
051807 -
051808 - Ivan was not sure why or from whom Clonia received the Welch notes,
051809 - since she expressed yesterday that she did not want to see them. see
051810 - ref SDS 9 2945
051811 -
051812 - I was unable to read Clonia's handwritten comments on the copy of the
051813 - record for the meeting on 980929, provided by Ivan this morning.
051814 -
051815 -
051816 -
051817 - ..
0519 -
0520 -
0521 - 1032 discussion with Angelica
0522 -
052201 - After the meeting with the structural consultants,Clonia asked if I
052202 - had received her comments, and if I had any questions. ref SDS 11 4704
052203 -
052204 - I said I would like to visit with her to clarify what she has written
052205 - and what she wants KH to draw from her comments, because the document
052206 - I received is not legible. ref SDS 0 6720
052207 -
052208 - Clonia asked that Angelica help me read Clonia's comments.
052209 -
052210 - Angelica and I used Steven Hergert's work space, since he was still
052211 - meeting with Clonia and the structural consultants.
052212 -
052213 -
052214 - ..
052215 - Michael Willis Indicates Does Not Want Comm Metrics Support
052216 -
052217 - Clonia had asked me to leave the meeting after Ivan left, because the
052218 - remainder of the discussion would not relate to KH work.
052219 -
052220 - Steven seemed to indicate, as well, that Michael Willis has
052221 - decided it does not need Communication Metrics support for its work,
052222 - contrary to initial understandings on 980929. ref SDS 6 3975
052223 -
052224 - He noted that the remainder of the meeting would only pertain to
052225 - Michael Willis & Associates coordination with the structural
052226 - consultants.
052227 -
052228 -
052229 - ..
052230 - Request Computer Files for Gensler Documents
052231 -
052232 - Initially, I asked Ivan if he had discussed with Angelica sending the
052233 - memos to Welch which Clonia cited at the meeting on 980929, as
052234 - containing issues KH needs to address, ref SDS 7 8392, per our
052235 - discussion yesterday. ref SDS 9 1360
052236 -
052237 - Ivan said he forgot.
052238 -
052239 - Based on understandings from the discussion with Bill yesterday, that
052240 - Denis advised Gensler about KH plan to use Communication Metrics, see
052241 - ref SDS 9 2835, asked Angelica, as the project administrative
052242 - assistant, if she could submit to me via email, the memos issued by
052243 - Gensler at the meeting on 980929. ref SDS 7 8392
052244 -
052245 - Angelica said she would do this.
052246 -
052247 - [On 981002 asked Ivan to help, since Angelica has not had time to
052248 - send the documents. ref SDS 12 7378]
052249 -
052250 -
052251 -
0523 -
SUBJECTS
Project Management
Disruptive Communication with KH, Disparate
PM Disruptive, Disparate Treatment MW/KH
Disparate Treatment MW/KH
KH PA to Quit Due to Disruption by PM
PM Disparate Treatment with MW/KH
Project Architect
1510 - 1042 Met with Ivan
1511 -
151101 - After the coordination meeting with Gensler and the structural
151102 - consultants, Ivan asked to visit with me privately. We met in the
151103 - hallway.
151104 -
151105 - ..
151106 - PM Disparate Treatment between JV Partners MW and KH
151107 -
151108 - Ivan was disappointed by the manner in which the meeting was
151109 - conducted. Clonia seemed pointedly critical of Ivan and Kwan Henmi,
151110 - and this contrasted with her constructive and helpful demeanor toward
151111 - Steven and Michael Willis Associates.
151112 -
151113 - Even when Steven claimed resonsibility for having been the source of
151114 - an incorrect representation about lowering the access ramp in the
151115 - basement by 6" instead of the correct amount of 3", Clonia persisted
151116 - in criticizing Ivan at length in the group meeting for having passed
151117 - along the incorrect figure given to him by Steven, to another
151118 - consultant.
151119 -
151120 - Steven interrupted Clonia's criticism several times to insist the
151121 - erroneous information was his fault and not Ivan's, but Clonia seemed
151122 - frustrated that her criticism was quieted.
151123 -
151124 -
151125 -
151126 - ..
151127 - KH Project Architect Planning to Quit Due to Gensler PM Disruption
151128 -
151129 - Ivan indicated he will complete his assessment of the Moscone II
151130 - plans for 50% CD scope over the next few hours, from the meeting on
151131 - 980929, ref SDS 7 6570. He then plans to visit Kwan Henmi's main
151132 - office this afternoon and advise that he is quitting the project.
151133 - ..
151134 - I advised of having notified Denis about this matter and
151135 - submitted a proposed initiative, ref SDS 9 3280, as requested by Ivan
151136 - yesterday. ref SDS 9 0560
151137 -
151138 - I asked if he saw my letter to Denis on this? ref DIP 2 3293
151139 -
151140 - Ivan had not seen the letter, possibly because he needed help with
151141 - email and the web browser, per above. ref SDS 0 0528
151142 -
151143 - [On 981002 Ivan reviewed this letter. ref SDS 12 3368]
151144 - ..
151145 - I noted that Denis is planning on moving some of the KH design
151146 - effort from the Gensler's project office back to the KH main office,
151147 - based on the discussion with Bill on 980930. ref SDS 9 5280, so
151148 - possibly Ivan could relocate his office as well. This would provide
151149 - physical separation that would enable Ivan to concentrate on managing
151150 - the work without constant interference from Clonia. It would
151151 - accomplish objectives he cited on Tuesday. ref SDS 6 7840
151152 -
151153 - Ivan noted that Clonia cannot change her personality, so he is still
151154 - concerned about continued interaction that is needed with Gensler in
151155 - order for KH to its work, but which is unproductive and counter-
151156 - productive when meetings are conducted by Clonia.
151157 -
151158 -
151159 -
151160 -
151161 - ..
1512 -
1513 -
1514 - 1151 called Denis
1515 -
151501 - Kwan Henmi Initiating Corrective Action to Support Project Architect
151502 -
151503 - Denis has received but has not read my letter, ref DIP 2 3293,
151504 - submitted yesterday at ref SDS 9 3280 and discussed with Bill. see
151505 - ref SDS 9 3003, on proposing a meeting Executive Commitee to improve
151506 - project management.
151507 -
151508 - He has, however, talked to Art Gensler and told him that Ivan is
151509 - planning to quit the project due to inadequate management by Clonia.
151510 -
151511 - Denis advised this would be the second Project Architect provided by
151512 - Kwan Henmi that was unable to work with Clonia. He related that
151513 - Robert Jansen was originally assigned, and Clonia did not like him,
151514 - ostensibly, because most of his experience was in Europe. As a
151515 - result, Kwan Henmi hired Ivan.
151516 -
151517 - I noted that since Denis is aware that Ivan is close to quitting the
151518 - project, we should consider Ivan's strong concerns on this matter
151519 - discussed yesterday, ref SDS 9 0560, which led to my letter to Denis,
151520 - per ref SDS 9 3280, and to the discussion this morning. ref SDS 0
151521 - 2945
151522 -
151523 - [On 981005 discussion with Bill. ref SDS 13 7280]
151524 -
151525 -
151526 - ..
151527 - Relocate Ivan to KH Main Office, Similar to Moscone II Experience
151528 -
151529 - There was discussion about moving Ivan to Kwan Henmi's office, along
151530 - with other KH staff, which was discussed yesterday. ref SDS 9 5280
151531 -
151532 - We considered relocating Ivan as well, to solve the problem of
151533 - proximity and personality, per Ivan's concern above. ref SDS 0 5049
151534 -
151535 - Denis indicated he would notify Art Gensler that KH will make this
151536 - change in order to complete its work in an orderly and cost effective
151537 - manner, rather than loose a valuable employee like Ivan.
151538 -
151539 - [On 981002 discussion with Denis. ref SDS 12 3800]
151540 -
151541 - [On 981005 discussion with Bill. ref SDS 13 7280]
151542 -
151543 - Denis said that KH did the Moscone II project from its main office, so
151544 - this experience shows KH can perform effectively without being located
151545 - in the Gensler project office.
151546 -
151547 -
151548 -
1516 -
SUBJECTS
PM Failed Prepare Schedule, WBS, Resource
Planning Schedule, WBS, Resource
Schedule, WBS, Resource Allocation Not
1806 -
180601 - ..
180602 - Gensler Not Performing Project Management, Need Design Coordination
180603 -
180604 - I related analysis yesterday of the JV agreement, showing the Project
180605 - Manager is responsible to do the schedule and set scope guidance, that
180606 - this work is not being accomplished, that Gensler is requiring KH to
180607 - perform this work, which diminishes KH's ability to perform its actual
180608 - scope to provide design services. ref SDS 10 3113
180609 -
180610 - This was initially considered on 980928. ref SDS 5 2448
180611 -
180612 - At the JV Coordination meeting on 980929 Gensler did not discuss the
180613 - probject schedule, WBS or resource allocation. ref SDS 7 6804
180614 -
180615 - Kwan Henmi should be working with a Project Design Director instead of
180616 - a project manager on design coordination.
180617 -
180618 - Denis is aware of this difficulty. He noted that Clonia dismissed
180619 - the design director in order to save money for Gensler.
180620 -
180621 - Denis seemed to indicate that, during the construction document design
180622 - phase, there is justification based on industry practice for not using
180623 - a design director.
180624 -
180625 - We considered the problem that considerable design coordination is
180626 - required based on the two meetings I have attended, which includes
180627 - some 72 Action Items, ref SDS 7 8392, and Clonia is not effective in
180628 - this role relative to Kwan Henmi.
180629 -
180630 - Second, Gensler is not performing Project Management, because the
180631 - Project Manager is busy performing design coordination, and this is
180632 - adversely impacting Kwan Henmi's ability to perform.
180633 -
180634 - Therefore consideration should be given to notifying Gensler that this
180635 - problem should be remedied.
180636 -
180637 -
180638 - ..
1807 -
1808 -
1809 - 1433 called Ivan at KH
1810 -
181001 - Schedule Meeting for Design Orientation and Overview of Issues
181002 -
181003 - Based on the meeting this morning with the Structural Consultants, it
181004 - is hard to follow the discussion that is conducted in a lot of mumbles
181005 - and half-sentences, pointing to details. Since it is politically
181006 - constrained to ask questions, I cannot get clarification during the
181007 - meeting.
181008 -
181009 - I asked if we can meet for a verbal orientation on the project plans
181010 - and design issues. so I have a stronger sense of the discussions in
181011 - meetings.
181012 -
181013 - Ivan can meet tomorrow OA 0745.
181014 -
181015 - [On 981002 met with Ivan. ref SDS 12 6292]
181016 -
181017 -
181018 -
1811 -
1812 -
Distribution. . . . See "CONTACTS"