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1...Analyze the spectrum of recurring activities and events.
Tools Used for KM
0605 - ..
0606 - Summary/Objective
060701 - Follow up ref SDS 13 0000. ref SDS 12 0000.
060703 - Part of the power in the SDS design is connecting elements that are
060704 - related based on where you are in knowledge space and what you are
060705 - doing there, as discussed on 030208 to define goals for Knowledge
060706 - Management. ref SDS 7 0001
060708 - ..
060709 - The flexible structure of SDS, explained in Rod's record on 890523,
060710 - ref SDS 1 P13O, makes creating connections fast and easy, and this in
060711 - turn reveals more connections that are helpful, but are otherwise
060712 - overlooked in the absence of having a fast and easy way to make
060713 - connections. In other words, understanding cause and effect from
060714 - linking one thing we know to another is a self-reinforcing dynamic
060715 - that continually refines understanding to avoid mistakes and discover
060716 - opportunities.
060718 - ..
060719 - Since the human mind links memories by an extremely rich set of
060720 - contextual relationships, being able to do the same thing with SDS
060721 - records augments intelligence by improving construction and memory of
060722 - critical details with links, noted by Morris Jones in a discussion
060723 - with Rod on 940327. ref SDS 2 J496 Expanding span of attention, and
060724 - discovering patterns over time leads to knowledge and ultimately
060725 - wisdom, within the hierarchy of human cognition shown in NWO listing
060726 - "intelligence" processes that convert low level data into more complex
060727 - and powerful forms of human experience. ref OF 7 PF8I
060729 - ..
060730 - The Subject Index is designed to support the fact that people innately
060731 - organize information in many ways, which form contexts for locating
060732 - and linking information, as set out in POIMS explaining
060733 - "intelligence," ref OF 1 0367, and further describing implementation
060734 - of Management by Objectives (MBO), where "objectives" are subjects in
060735 - the organic structure of context managed by SDS. see again POIMS,
060736 - ref OF 4 1110
060738 - ..
060739 - Contacts form another context, since we often remember who was
060740 - involved even when we can't remember much else. SDS baseline support
060741 - for remembering who and when, quickly leads to understanding what,
060742 - where, why, how, and much more that affects daily progress,
060743 - productivity, and earnings. Thus, there are several types of
060744 - contextual structures that can be recognized for support. SDS
060745 - generally uses time, subjects, functions, people and documents, where
060746 - subjects and functions result in complex organic structures, which
060747 - some people call "ontologies," as shown in Rod's record on 000221,
060748 - citing work by Jack Park on the OHS/DKR project. ref SDS 3 OF66
060750 - ..
060751 - Experience using SDS suggests further opportunities for managing
060752 - context within the scope of intelligence support defined in NWO.
060753 - ref OF 8 A56M
060755 - ..
060756 - Meetings are a big target for improving management productivity
060757 - through better communication, as set out in Rod's record on 020217.
060758 - ref SDS 4 OR6J A DOD program manager explains SDS support to document
060759 - accurate understandings, ref SDS 4 9360, which Rod accomplishes with
060760 - eight (8) steps listed in PIOMS. ref OF 4 685K
060764 - ..
060765 - Activity Threads
060767 - There are areas of life in which there is ongoing activity, and there
060768 - is value in having an easy chronology of them, reported in another
060769 - record today. ref SDS 14 0001
060773 - ..
060774 - Activity Contexts
060776 - These are where the activity took place or what kind of activity was
060777 - involved. This is important for keeping track of actions that need to
060778 - be performed, since there is value in having only those actions that
060779 - you can do where you are in front of you. These can also be useful for
060780 - locating information as we can often recall that some information was
060781 - in a meeting, email, phone call, or conversation.
060785 - ..
060786 - Projects
060788 - David Allen defines a project as anything that takes more than one
060789 - step to accomplish, reviewed previously on 021123. ref SDS 6 0001 He
060790 - then establishes a project plan of what needs to be done, and
060791 - identifies a next possible action for each context. This results in
060792 - the ability to find immediately those actions that can be performed in
060793 - the context of related activities. This way you don't have to deal
060794 - with things that either can't be done because other things have to be
060795 - done first or because you are not somewhere that you can do it. On
060796 - 021109 Rod reviewed Allen's ideas on project management and Allen's
060797 - software program called "Getting Things Done. ref SDS 5 NQ7K
060801 - ..
060802 - Recurring Actions
060804 - There is an entire framework of routine actions in various contexts
060805 - that have to be done in certain contexts on a recurring basis.
060806 - Housework and yard work fall into this catagory. The SHE system.
060808 - http://www.shesintouch.com/
060810 - ..
060811 - http://www.flylady.com/index.asp
060813 - ..
060814 - This system establishes a set of zones (locations) and activities
060815 - (cleaning) that need to be doen regularly and associates a time /
060816 - resource level with them.
060818 - ..
060819 - When an activity is completed, it is rescheduled for the next time
060820 - that it needs doing. If it was done late it will still be scheduled
060821 - for when it needs to be done again. Regularly scheduled events (trash
060822 - pickup) also fall into this system.
060824 - ..
060825 - Such scheduled activities are subject to all of the usual constraints
060826 - that impact recurring events, with the added constraints of how to
060827 - reschedule a completed event or a missed event.
060829 - ..
060830 - The system also supports granular scheduling so that things that need
060831 - to be done sometime during the week or sometime Wednesday are handled
060832 - along with fixed appointments or schedules.
060834 - ..
060835 - Analyze the spectrum of recurring activities and events.