CONTACTS 
0201 - Corps of Engineers, SFD            415 977 8400 fax 8483
020101 - Mr. Thompson F. Keesling, Architect; Assistant Chief =415 977 8473
020102 - Construction Operations Division =415 977 8480
0202 - Corps of Engineers, SFD            415 977 8400 fax 8483
020201 - Mr. Max R. Blodgett, II, P.E., L.S.
020202 - Chief =415 977 8444; Construction Operations Division =415 977 8480

SUBJECTS
CBD Procurement Communication Metrics
Welch Contract Oakland Claims, 97072401
Sole Source Justification
Conventional Management Not Enough Time to
Litigation Support, Oakland
Review Scope of Services

1308 -    ..
1309 - Summary/Objective
1310 -
131001 - Followed up work at ref SDS 11 line 38, ref SDS 10 line 153.
131002 -
131003 - Delivered scope of services to Tom and Max, and delivered report on
131004 - analysis of Oakland pay quantities to John. Introduced Bill to Tom and
131005 - to Max.  Max was concerned there is not enough time to prepare a scope
131006 - of services for a Welch contract.  Tom submitted the scope of services
131007 - to Max, who plans to review with Tom.  Max explained efforts needed on
131008 - sole source procurement issue, and possible CBD procurement method.
131009 - Welch procurement can specify support for Windows 95 and/or such other
131010 - criteria as Corps of Engineers needs to manage work product.
131011 -
131012 -     [See submission of notes on 970727. ref SDS 12 0000]
131013 -
131014 -
1311 -
1312 -
1313 - Progress
1314 -
131401 - Delivered notes of scope of services for Welch contract, per meeting
131402 - yesterday, ref SDS 9 line 118, and prepared at ref SDS 11 line 50.
131403 - Submitted to Tom the notes for our meeting on 970724, ref DIP 4 line
131404 - 30, so Tom can see how changes he requested in Task Order 2, were
131405 - incorporated into the new scope of services for Oakland Claim Team
131406 - support, ref SDS 9 line 442.
131407 -
131408 - Tom wants to visit with Max about meeting with John Eft on approaches
131409 - to accomplish the procurement Max has in mind for Welch, per
131410 - discussion with John Azeveda yesterday, ref SDS 9 line 163.  Tom feels
131411 - he does not have enough time to work with John Eft on this, reflecting
131412 - the discussion with Tom and Max on Tuesday, ref SDS 8 line 136, and at
131413 - ref SDS 8 line 187.  From the meeting yesterday, John does not have
131414 - enough time either and neither does Max nor Marc.
131415 -
131416 -
131417 -
131418 - Use Prior Procurement Docs on Welch to Expedite Current Procurement
131419 -
131420 - Tom is working on contacting Monti about getting the documents on the
131421 - Welch procurement initiated in December, per our meeting with John
131422 - yesterday, ref SDS 9 line 173 and with Max on Wednesday, ref SDS 7
131423 - line 400, about steps to save time to perform this procurement.
131424 -
131425 - Tom said he plans to talk to Monti today about getting these docs to
131426 - expedite preparation of procurement of Welch contract and review with
131427 - John Eft.
131428 -
131429 - We went down the hall and met Max outside this office.
131430 -
131431 -
131432 -  ..
131433 - Bill Benkavitch Experience Meets Corps of Engineers Needs
131434 -
131435 - Introduced Bill again to Tom.
131436 -
131437 - We went to Max's office and introduced Bill to Max.  Turns out that
131438 - the new man Max hired to do the DMMO support, Dave Dwinnel, is a
131439 - former colleague of Bill's.
131440 -
131441 - We went into Max's office.  I explained our meeting with Bill this
131442 - morning follows up Max's request to meet Bill from our meeting on
131443 - Wednesday, and that John wanted to do it after our meeting yesterday.
131444 - ref SDS 7 8583
131445 -
131446 - I noted Bill's background qualifies him to support Max directly, to
131447 - help take up some of the slack caused by Tom Keesling being taken
131448 - away, as well as shore up the situation at the Construction Services
131449 - Branch discussed on 961204, 961207, and incorporated into Task Order 2
131450 - in the meeting with Leonard and Tom on 970225. ref SDS 1 8440
131451 -
131452 - Max said Bill's friend, Dave, who now works for Max, is a good
131453 - resource on Bill's capability, so we did not visit on this matter;
131454 - except, Bill noted having worked with a broad range of military
131455 - commanders and civilian contractors in his prior job with the Navy,
131456 - and he prepared complex procurements which takes a lot of time, skill
131457 - and experience.
131458 -
131459 -
131460 -
131461 - Transitioning to New Methods Requires Strong Leadership
131462 -
131463 - Bill observed the challenge in government management processes of...
131464 -
131465 -          "...making your piece of paper 'the' piece of paper."
131466 -
131467 -    The Corps of Engineers' report explains Communication Metrics
131468 -    improves traditional use of "paper" by applying a concept of
131469 -    "knowledge space" that improves conventional email, LANs, the
131470 -    Internet and Intranets, ref DRP 1 line 560.  Belief that email,
131471 -    Intranets, etc., improve productivity, ref DRP 2 line 274, per ref
131472 -    SDS 1 line 374, requires leadership from those who have experienced
131473 -    Communication Metrics, so that others who do not have enough time
131474 -    to read the District's report can acquire sufficient faith to try
131475 -    these new methods long enough to learn for themselves the results
131476 -    set out in the report, see appendix A.  An example of leadership
131477 -    was the discussion with Merry Goodenough in the meeting on
131478 -    Wednesday, 970723, ref SDS 7 line 320.
131479 -
131480 -
131481 -  ..
131482 - Not Enough Time to Get Help on Oakland Claims
131483 - Scope of Services Ready for Review/Edits by Max and John Azeveda
131484 -
131485 - Max expressed concern that Tom does not have enough time to prepare
131486 - the scope of services to support claim management on Oakland, per
131487 - Tom's email to Max on Wednesday. ref SDS 8 8404, and ref SDS 8 0774
131488 -
131489 - He advised that John is very busy getting things done on the Claim
131490 - Team, so he does not have enough time to prepare the scope of services
131491 - to support the effort, similar to Merry when she needed help on
131492 - 970417. ref SDS 2 9004
131493 -
131494 - Max drew attention to his desk that had a lot of documents needing
131495 - attention.
131496 -
131497 - He recalled the discussion on Wednesday that Marc McGovern does not
131498 - have enough time to prepare a scope of services because he is very
131499 - busy responding to letters, which is part of the scope that Welch will
131500 - perform, ref SDS 6 3855, as Marc sets out in his memo on 970402 that
131501 - endorses the Communication Metrics report, ref DRP 1 line 833:
131502 -
131503 - Tom advised Max explained this matter has been resolved.
131504 -
131505 - He submitted the scope of services, ref OF 1 0000, prepared yesterday,
131506 - saving the District a lot of time. ref SDS 11 0000
131507 -
131508 - The next step is for Max to review it, and a contract has to be
131509 - prepared.  Tom explained again that that his new assignment does not
131510 - afford him time to prepare the contract.
131511 -
131512 -
131513 -
131514 - Government Risk Exposure Warrants Exigent Procurement
131515 - Welch Procurement Needs District Counsel Review on Sole Source
131516 -
131517 - Max noted the need to deal with the sole source procurement issue,
131518 - discussed with John yesterday, ref SDS 9 7740, notes of which were
131519 - distributed via email last night. ref SDS 11 0000
131520 -
131521 - Max noted the unusual circumstances of $60M in claims on a $40M job,
131522 - and recent irregularities in contractor payments, that require
131523 - immediate expert management support, as discussed on Tuesday.  These
131524 - conditions may rise to the level of justifying exigent procurement
131525 - methods.
131526 -
131527 - Max said COE may issue a CBD procurement for a Welch contract, as
131528 - planned in December for longer term District wide Communication
131529 - Metrics support.
131530 -
131531 - Tom suggested that Max consider meeting with John Eft and Marcus
131532 - Tikotsky about expediting the procurement to obtain the immediate
131533 - assistance COE needs on Oakland.  There was discussion that Marcus
131534 - Tikotsky advised in December that sole source concerns can be
131535 - favorably resolved without a CBD procurement, per our discussion on
131536 - Wednesday, ref SDS 8 line 160.  Max noted that Marcus is leaving in a
131537 - week, so if his help is to be applied, an effort is needed soon.
131538 -
131539 - Max will review the scope of services with Tom before meeting with
131540 - John Eft.
131541 -
131542 -     Hopefully, Tom can get the documents for the prior procurement
131543 -     from Monti to expedite review by John in offering edits to meet
131544 -     procurement requirements.
131545 -
131546 -       [On 970731 problem solved. ref SDS 14 8402]
131547 -
131548 -
131549 - Communication Metrics Supports CE use of Windows 95
131550 -
131551 - Max cited concerns by DE that SDS is not a Windows 95 program, similar
131552 - to RMS, ref SDS 4 line 227 and ref SDS 4 line 344.
131553 -
131554 - This concern can be resolved by the procurement.  It is not intended
131555 - to purchase the SDS program, but to perform professional management
131556 - support, ref SDS 9 line 181.  This is similar to work being performed
131557 - by Hartman Consulting Corporation out of Seattle, WA, for the Claim
131558 - Team, whom John introduced yesterday, ref SDS 9 line 109.  The
131559 - government needs critical work performed.  Welch has shown that
131560 - Communication Metrics work product supports Corps of Engineers'
131561 - methods, including use of Windows 95.  Possibly a similar procurement
131562 - method can be used for Welch to that used for Hartman Consulting.
131563 -
131564 -
131565 -
131566 -
131567 -
1316 -

SUBJECTS
Fraud, Reduction, Suspension of Payment
Payment Quantity Surveys
Payment Submittals
Payment Scope for Dredging
Government $1M Overpayment to Contractor

1808 -
180801 -  ..
180802 - USACE Withheld $500K to Adjust Prior Overpayment to Contractor
180803 -
180804 - Follow up work at ref SDS 6 line 213, ref SDS 6 line 343.
180805 -
180806 - Max seemed to indicate that at $500K payment was withheld from the
180807 - Contractor yesterday in connection with the $1M overpayment matter
180808 - cited on Wednesday, ref SDS 6 line 343.
180809 -
180810 - John did not attend this meeting and there was no discussion of his
180811 - objective to complete the work with Dutra, from the the meeting
180812 - yesterday with Tom, ref SDS 9 line 276.
180813 -
180814 -
180815 -
1809 -

SUBJECTS
Corps of Engineers, 970115
Division, South Pacific
Los Angeles District

2206 -
220601 - Los Angeles District Projects - $147M
220602 - Submit Communication Metrics Report to Division Command Level
220603 -
220604 - Tom is still planning to send an email to Chief of Con Ops in the Los
220605 - Angles District, Corps of Engineers office, about the Communication
220606 - Metrics report, per our discussion at ref SDS 5 line 110.
220607 -
220608 - Max did not mention having talked to Mike Grebinski in the Division
220609 - HQ, per our discussion on Tuesday,  ref SDS 6 line 158.
220610 -
220611 -    [See telecon Jim Jones on 971017 with Mike, ref SDS 15 line 450.]
220612 -
220613 -    [Telecon with Mike Grebinski on 971104, ref SDS 16 line 240.]
220614 -
220615 -
2207 -

SUBJECTS
Schedule for Construction, 52.236-15
Cure Notice, 0019
Schedule Review, Dutra, Port of Oakland,
Spreadsheet Analysis
Shoaling

2708 -
270801 -  ..
270802 - Quantity Analysis Submission of Dutra's 961213 Schedule
270803 -
270804 - Followed up work at ref SDS 10 line 146.
270805 -
270806 - Delivered quantity spreadsheet analysis of schedule, ref DIP 1 0000,
270807 - to John, per his request yesterday. ref SDS 9 8503
270808 -
270809 - John was in but we could not find him.  He was not in the Claim room
270810 - and he was not in his regular office.  His coat was on his chair.  His
270811 - secretary said is in, so I left the report on his chair in his office.
270812 -
270813 -
270814 -
270815 -
270816 -