THE WELCH COMPANY
440 Davis Court #1602
San Francisco, CA 94111-2496
415 781 5700


S U M M A R Y


DIARY: February 21, 1997 07:00 AM Friday; Rod Welch

Visited Tom Keesling on edits for evaluation Communication Metrics.

1...Summary/Objective
2...Evaluation Communication Metrics
3...Article for Corps of Engineers Newsletter
4...Richmond Harbor Project, Communication Metrics
5...Sausalito Office Support
6...Draft Scope of Services
7...COE Mobilize Staff/Facilities for Richmond Project Launch
8...Payment for Shoaling Under Review
9...Dutra's Has Improved Progress
10...Todd/Schnitzer, Galbraith


..............
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CONTACTS 
0201 - Corps of Engineers, SFD            415 977 8400 fax 8483
020101 - Mr. Thompson F. Keesling, Architect; Assistant Chief =415 977 8473/8701
020102 - Construction Operations Division   =415 977 8480
0202 - Corps of Engineers, SFD            415 977 8400 fax 8483
020201 - Mr. Marc McGovern; Construction Manager =415 977 8467
020202 - Construction Operations Division   =415 977 8480

SUBJECTS
Evaluation Welch Contract
2626 COE Contractor Evaluation

0604 -    ..
0605 - Summary/Objective
0606 -
060601 - Follow up ref SDS 13 line 79, ref SDS 12 line 67.
060602 -
060603 - Received Tom's edits on evaluation of Communcation Metrics for the
060604 - Oakland Harbor project; discussed publishing an article based on the
060605 - evaluation and Tom's new assignment to implement automated management
060606 - in the COE SF District.  Received copy of preliminary scope of
060607 - services for Quality Assurance on the Richmond Harbor project;
060608 - discussed changes needed to incorporate Communication Metrics.  Set
060609 - meeting for Monday to review progress on these tasks for Monday
060610 - morning.
060611 -
060612 -
060613 -
060614 -
0607 -
0608 -
0609 - Discussion
0610 -
061001 - Evaluation Communication Metrics
061002 -
061003 - Received and reviewed in general Tom's edits of ref OF 4 line 20.
061004 -
061005 - He suggested clarifying the "subject" as a self-evaluation.  I
061006 - explained this document is intended for him to submit to Tom Benero to
061007 - supplement his evaluation of Rod Welch expertise and the SDS program,
061008 - since Communication Metrics is specifically set out in the Welch
061009 - contract and is not mentioned in his evaluation letter, per ref SDS 13
061010 - line 197.
061011 -
061012 - Tom seemed to feel this would be appropriate.  We considered some
061013 - minor format changes, and getting Max and Herb Cheong to add any
061014 - comments they may wish to make.
061015 -
061016 - He wants the first section to be called "Executive Summary" rather
061017 - than just "Summary," and he wants to rename the "Evaluation" section
061018 - to "Conclusions and Recommendations."  Tom said he likes the
061019 - background statement, the record on hiring Welch and the section on
061020 - Welch performance.  He suggests appending the PG&E memo and some
061021 - samples of Communication Metrics work product.
061022 -
061023 - He changes in the first para "It is recommended for wider use..." to
061024 - "It has potential for..."
061025 -
061026 - At the end of page 1, he has underlined "...as described below." and
061027 - has handwritten the following:
061028 -
061029 -             Need to show where -- paragraph --
061030 -
061031 -     ...I think he wants the text to specify where in the document we
061032 -     describe "below" how Communication Metrics can be used.  He also
061033 -     says in his note at the bottom of page 1:
061034 -
061035 -             Other major contracts
061036 -             Cost sharing agreements
061037 -             Review comments on contract document
061038 -             Overall project management
061039 -
061040 -     ...we did not have time today to discuss what these comments mean,
061041 -     so I need to visit with him about it.
061042 -
061043 - On the last page, he changes the last para of the Evaluation to give
061044 - it a title:  "6.  Conclusions."  Tom wrote on a large yellow postit
061045 - slip the following and pasted it to the bottom of the last page:
061046 -
061047 -       Welch performed all requirements of the contract with the Corps
061048 -       in an outstanding manner.  The application of "Communication
061049 -       Metrics" elevated the focus of the project team and management
061050 -       as well as those of the cost sharing partner and the contractor
061051 -       to work on the real issues and not be drawn away by extraneous
061052 -       thoughts and activities.
061053 -
061054 -
061055 -
061056 -
0611 -

SUBJECTS
COE Newsletter Article
Public Relations, News Releases
RMS and SDS

0906 -
090601 -  ..
090602 - Article for Corps of Engineers Newsletter
090603 -
090604 - Follow up ref SDS 1 0000.
090605 -
090606 - We considered in a little more detail the idea of explaining how
090607 - Communication Metrics supplements RMS, per discussion yesterday on an
090608 - article for COE Newsletter, ref SDS 13 7444, following up original
090609 - receipt of article on RMS. ref SDS 1 0000
090610 -
090611 - The experience on the Richmond Harbor project will provide an
090612 - opportunity to work out the correlation between RMS and Communication
090613 - Metrics, and this can be incorporated into an article by Tom for
090614 - publication in the COE newsletter about his program to implement
090615 - automated management in the San Francisco District.
090616 -
090617 -     [On 970502 received article in PM Network on "Virtual District,"
090618 -     that uses automation to support "virtual office." ref SDS 22
090619 -     0000.]
090620 -
090621 -     [On 970418 received report from CESPN that Communication Metrics
090622 -     supports RMS and the "paperless office" concept. ref SDS 20 3945]
090623 -
090624 -     [On 970225 meeting with Tom and Leonard to plan implementation of
090625 -     RMS and other new system. ref SDS 16 8447]
090626 -
090627 -     [On 970312 expanded planning. ref SDS 19 5655]
090628 -
090629 -
090630 -
0907 -

SUBJECTS
Richmond Harbor Deepening
Staffing of Project
Construction Branch
Port of Richmond
Daily Log by Inspector
Conventional Management Not Enough Time to

1809 -
180901 - Followed up our discussion yesterday, ref SDS 13 line 274.
180902 -
180903 - I explained my call to Leonard, and the meeting scheduled with him for
180904 - Monday or Tuesday, ref SDS 13 line 303.
180905 -
180906 -     [See follow up developing draft to incorporate Communication
180907 -     Metrics into scope of services per ref SDS 14 line 87.]
180908 -
180909 - Richmond Harbor Project, Communication Metrics
180910 -
180911 - Tom said someone picked up the procurement materials from him
180912 - yesterday.  He gave me a copy of a document entitled:
180913 -
180914 -                          SECTION C
180915 -                 DREDGING INSPECTION SERVICES
180916 -                      SCOPE OF SERVICES
180917 -
180918 -    ...which is scanned into the record at ref OF 6 line 8.
180919 -
180920 - Tom said he included a copy of the draft scope I submitted to Marc,
180921 - ref DIP 2 line 32, and instructions on how to modify Section C to
180922 - include the Communication Metrics scope.
180923 - ..
180924 - Tom advised there is a COE requirement for the RE and/or Project
180925 - Engineer to maintain a daily diary.  He feels this has historically
180926 - been difficult for COE to accomplish and so the SDS program offers a
180927 - direct means to perform this requirement.
180928 -
180929 -      [See follow up on change in COE policy re daily diary, ref SDS 18
180930 -      line 151 and ref SDS 18 line 163.]
180931 -
180932 - We considered changing the title of Section C to reflect the broader
180933 - scope of Communication Metrics.  Since the document describes the
180934 - work as "quality assurance" we considered using the following title:
180935 -
180936 -                    Quality Assurance Support
180937 -
180938 - This reflects the fact that the government is responsible to perform
180939 - Quality Assurance on the project, and it is hiring an A-E firm to
180940 - provide certain support for that function.  In this case, then these
180941 - support services will include Dredging Inspection and Communication
180942 - Metrics.
180943 -
180944 - I asked if Dredging Inspection Services is a historical term that has
180945 - an established meaning in relation to the Quality Assurance program,
180946 - such that changing the title would cause questions?  Tom seemed to
180947 - indicate that "Dredging Inspection Services" has only been used on the
180948 - Oakland Harbor project and so no pattern and practice has been
180949 - established by this title description.  He feels the change would be
180950 - appropriate. We do not need to include the "Services" term, since the
180951 - next line of the title makes clear this is a service contract.
180952 -
180953 -
180954 -  ..
180955 - Sausalito Office Support
180956 -
180957 - Tom indicated this contract can include Communication Metrics support
180958 - for the Resident Engineer at the Sausalito office, as described in the
180959 - 970115 letter to Marc, ref DIP 2 line 244.
180960 -
180961 - We considered that I review with Leonard when we meet next week
180962 - whether he wants to include Communication Metrics support for his
180963 - office in the scope of services for the Port of Richmond project, or
180964 - whether it should be a separate contract.
180965 -
180966 -      [On
180967 -
180968 -
180969 -
180970 - Draft Scope of Services
180971 -
180972 - I will prepare a draft incorporating Tom's ideas and submit it to him
180973 - Monday morning.  I will bring it to the meeting with Leonard as a
180974 - talking point, and we can call Tom during our meeting for additional
180975 - input.
180976 -
180977 - Tom said the budget on Oakland was between $800K and $1M for the
180978 - Quality Assurance support contract.  Since this contract is smaller
180979 - the inspection portion will be less, but with Communication Metrics it
180980 - could increase.  If we include Communication Metrics for the Sausalito
180981 - it will surely be greater.
180982 -
180983 -     [See follow up developing draft to incorporate Communication
180984 -     Metrics into scope of services per ref SDS 14 0000.]
180985 -
180986 -
180987 -
180988 - COE Mobilize Staff/Facilities for Richmond Project Launch
180989 -
180990 - There was discussion about the steps the RE office needs to take in
180991 - order to get ready for work to begin after bids are received and the
180992 - contract is awarded.  Tom explained the need to define the Quality
180993 - Assurance COE team and facilities and submit it for approval, so the
180994 - resources can be developed in time for work to begin.
180995 -
180996 - He will write up a list of 5 or so steps in this process and send an
180997 - email to Leonard and to me for our meeting next week.
180998 -
180999 -     [See receipt of the letter at ref SDS 15 line 305; and initial
181000 -     steps to develop Project Office at ref SDS 17 line 170.]
181001 -
181002 -
1811 -
1812 -
1813 - 1351 called Tom
1814 -
181401 - Asked about status of getting this list.  He said he has sent it, so
181402 - evidently there is a glut on the Internet.  If I don't get it by
181403 - Monday, morning, I will call him back.
181404 -
181405 -
181406 -
1815 -

SUBJECTS
COE Staffing
Bankruptcy Filing Chapter 11

2005 -   ..
200501 - Followed up work at ref SDS 13 line 290.
200502 -
200503 - Visited with Marc McGovern on status of Oakland Harbor project.  He
200504 - said Tom Benero has become more involved in the project again, and has
200505 - secured support from Chris and others in the Engineering Division to
200506 - prepare estimates to negotiate settlement of contractor claims,
200507 - including the soft to hard polygon matter.
200508 -
200509 - He has been very busy lately with union activity.
200510 -
200511 -  ..
200512 -
200513 - Marc explained the lawyer who is helping COE counsel deal with Dutra's
200514 - bankruptcy filing is also supporting evalution of the contractor's
200515 - claims.  Marc recalled that this attorney has helped Jim Stout in
200516 - prior litigations with Dutra.  The new attorney has expressed a
200517 - preference for particular litigation support, which Marc feels will
200518 - relieve the burden on him and CON OPS.
200519 -
200520 -      [See follow up inquiry from Max about providing help for COE
200521 -      counsel on Dutra matter, ref SDS 15 line 338.]
200522 -
200523 -
200524 -
2006 -

SUBJECTS
Schedule for Construction, 52.236-15
Cure Notice, 0019
Spreadsheet Analysis
Shoaling
Payment Dredging Quantity Measurement

2608 -
260801 - Payment for Shoaling Under Review
260802 -
260803 - Followed up work at ref SDS 8 line 257.
260804 -
260805 - He said there has been some movement on paying the contractor for
260806 - shoaling quantities; evidently there is still some concern at the
260807 - command level, and possibly by the Port of Oakland.
260808 -
260809 - Evidently Chris Shields is evaluating time extensions based on the
260810 - pre-dredge survey, but not the recent survey completed in October
260811 - 1996, which formed the basis of Dutra's 961213 schedule submission, as
260812 - reviewed at ref SDS 4 line 65, and discussed with Marc at ref SDS 8
260813 - line 259.
260814 -
260815 -
260816 -
260817 - Dutra's Has Improved Progress
260818 -
260819 - Followed up work at ref SDS 8 line 260.
260820 -
260821 - Marc seemed to indicate this morning that Dutra has improved its
260822 - production, as would be expected by the addition of the DB #24 and the
260823 - return of the Paula Lee from emergency flood control work in the
260824 - Delta.  COE has given Dutra 8 days of bad weather delays, and with
260825 - this they seem positioned to complete the Outer Harbor work by the
260826 - 970315 date plus 8 days for bad weather.
260827 -
260828 - He did not report on any results from analysis of quantities by
260829 - Gahagen and Bryant and I did not ask, since it sounds like Chris
260830 - Shields is doing some of this analysis in connection with the
260831 - pre-dredge survey.
260832 -
260833 -
260834 -
260835 -
2609 -

SUBJECTS
0019   Remove concentrated debris Todd and
Galbraith, Disposal at
Hazardous Materials in Todd/Schnitzer,
Piling encountered, Schnitzer
Failure to Perform

3108 -
310801 - Todd/Schnitzer, Galbraith
310802 -
310803 - Followed up work at ref SDS 8 line 175.
310804 -
310805 - Marc indicated he has spoken to Bob Johnston about having its bonding
310806 - company and insurance carriar submit reports from their experts in
310807 - advance of having a meeting on performing work in Todd and Schnitzer
310808 - to complete Galbraith, per our discussion on 970211. ref SDS 8 8445
310809 - I asked if COE has confirmed this instruction to Dutra in a letter,
310810 - and Marc seemed to indicate a letter was being circulated on this
310811 - matter but has not been issued yet.
310812 -
310813 - Marc conveyed concerns by Bob Johnston that when COE cancelled RFP
310814 - #19, that this meant Dutra would not be paid for removing the
310815 - concentrated piling and debris.  Marc indicated today that he gave
310816 - assurances COE expects to make additional payment for such work.  I
310817 - asked if any evidence has surfaced showing hazardous materials exist
310818 - in these locations.
310819 -
310820 - Marc said no evidence of this has come up.
310821 -
310822 -
310823 -
3109 -
3110 -
Distribution. . . . See "CONTACTS"