CONTACTS 
0201 - Corps of Engineers, SFD                                                                                                                                            O-00000632 0202
020101 - Mr. Thompson F. Keesling, Architect; Assistant Chief
020102 - Construction Operations Division

SUBJECTS
Action Items, Environmental Management
SDS for Project Meeting Notes
Meeting Notes, Formal Events Omit Analysis
Traceability to Original Sources
Environmental Management

1307 -
1307 -    ..
1308 - Summary/Objective
1309 -
130901 - Follow up ref SDS 21 0000, ref SDS 20 0000.
130902 -
130903 - Tom recognized today how SDS automates the manual Action Item system
130904 - he has been using.  Showed Tom how to flag new actions.  Discussed
130905 - application to environmental management, and to the Richmond project.
130907 -  ..
130908 - Tom Keelsing wants more assistance for Tom White.
130909 -
130911 -  ..
1310 -
1311 -
1312 - Progress
1313 -
131301 - Initially, I showed Tom how we can install on his computer an update
131302 - to my SDS records that then makes available all of the work I have
131303 - done the past two days since installing SDS on his computer.
131305 -  ..
131306 - We reviewed a few of my records from yesterday, including the meeting
131307 - at the Oakland Project.
131309 -  ..
131310 - Tom commented that SDS Action Items apply his practice of using the
131311 - record of prior work, as a "template" or due diligence "checklist" of
131312 - issues to raise in subsequent meetings.  We recalled our first
131313 - discussion on 960202, ref SDS 3 4488, and again on 960208, showed that
131314 - SDS helps a lot of Tom's manual management methods. ref SDS 4 4444
131316 -  ..
131317 - Improvement comes from SDS design that augments mental processes of
131318 - human "intelligence," described by Dr. Thomas K. Landauer in his
131319 - seminal paper on
131320 -
131321 -              Solution to Plato's Problem: The Latent Semantic Analysis
131322 -              Theory of Acquisition, Induction, and Representation of
131323 -              Knowledge
131324 -
131325 -     ...reviewed on 960518. ref SDS 5 8811
131327 -  ..
131328 - We did not take time today to review that material.
131330 -  ..
131331 - Tom asked if I can flag the recent issue about changing the bucket on
131332 - the dredge Antone in the record of the progress meeting on 961001?
131333 - ref SDS 16 3002
131335 -  ..
131336 - I flagged this matter for Follow Up, and showed Tom where it appears
131337 - in...
131338 -
131339 -                  Schedule Analysis and Adjustments
131340 -
131341 - ...as a pending...
131343 -                            ..
131344 -                           Action Item
131345 -
131347 -  ..
131348 - This is the feature described in POIMS as "Recycling Intellectual
131349 - Capital." ref OF 1 6649
131350 - ..
131351 - Tom feels this improves conventional meeting management practice
131352 - and procedure.  We reviewed the recent article on the difficulty of
131353 - improving productivity of meetings.  The big difficulty is maintaining
131354 - alignment of understandings (i.e., remembering context correctly)
131355 - after people leave a meeting and bump into a lot of other influences
131356 - that impact initial understandings.  Landauer calls this "meaning
131357 - drift," reviewed on 960518. ref SDS 5 3734  SDS goes a long way toward
131358 - solving this problem, as related on 950204. ref SDS 2 0550
131359 -
131360 -      [On 991101 meaning drift examples. ref SDS 25 0857]
131362 -  ..
131363 - Tom said the Commander discussed this recently in a meeting, that
131364 - everyone seems to go in different directions, and nothing gets done.
131365 -
131366 -      [On 961118 demonstrated SDS to District Commander. ref SDS 24
131367 -      0893]
131369 -  ..
131370 - Tom feels SDS helps "structured management" needed for contracts.
131372 -  ..
131373 - Another way to view this is that it strengthens the structure of
131374 - "thinking" that underlies the management process of plan, perform and
131375 - report, explained in POIMS. ref OF 1 6649
131377 -  ..
131378 - Tom cited environmental requirements as particularly complex which
131379 - requires thorough tracking of Action Items, and traceability to
131380 - original sources, reasoning, etc., which SDS supports.
131381 -
131382 -       [On 961011 discussed with Max. ref SDS 23 7777]
131383 -
131384 -       [On 961118 discussion with DE, ref SDS 24 8833]
131385 -
131386 -
131387 -
131388 -
1314 -

SUBJECTS
Port of Richmond, Environmental
Communication Metrics

1604 -
160501 -  ..
160502 - Port of Richmond Project
160503 -
160504 - I advised of Tom Benero's discussion with the COE team following the
160505 - regular progress meeting with the contractor, including Tom's comment
160506 - that Welch methods and tools could be used on the Port of Richmond
160507 - project, ref SDS 17 line 99, ref SDS 17 line 161.
160509 -  ..
160510 - Tom Keesling said that approval for the Richmond project to proceed
160511 - may occur soon.  COE will then have authority to organize a management
160512 - team.  Tom plans to discuss with Tom Benero and another colleague
160513 - using Communication Metrics on Richmond.
160514 -
160515 -
160516 -
160517 -
1606 -

SUBJECTS
Mentoring, White, Tom

1803 -
180401 -  ..
180402 - Port of Oakland Project
180403 -
180404 - I mentioned discussions with Tom White yesterday about getting support
180405 - with meeting notes, ref SDS 18 line 95.
180406 -
180407 - There was also discussion about avoiding duplication, and helping Tom
180408 - White without being "pushy."  I indicated a concern that sometimes the
180409 - SDS format seems so foreign that people are scared or otherwise put
180410 - off by it.
180412 -  ..
180413 - Tom suggested I meet with Tom White tomorrow after the claim team
180414 - meeting, and ask for his help in completing my notes which are being
180415 - produced for Tom Keesling.  Indicate to Tom White, if he wishes to
180416 - distribute the notes prepared in SDS, he can do that, or continue with
180417 - his own formt.
180418 -
180419 -     [See follow up at ref SDS 22 line 169.]
180420 -
180421 -
180422 -
1805 -

SUBJECTS
Amendment 0001, SF 30, 941122 - 9 pages

1903 -
190401 -  ..
190402 - Amend 0001 P. 7
190403 -
190404 - Followed up work at ref SDS 9 8339 and discussion with Tom at ref SDS
190405 - 15 9338.]
190406 -
190407 - It does not appear to have a material impact on RFPs for changing
190408 - from "Soft" to "Hard" material.
190409 -
190410 -
190411 -
190412 -
1905 -

SUBJECTS
Develop Government Negotiating Position
Capture the Record
Meeting Notes, RFP, Procedures, Welch Support
Communication Metrics
Evaluation

2407 -
240801 -  ..
240802 - I advised Tom of discussions with Max about getting a legal opinion on
240803 - using Welch to support COE Claim Team work, and that Max asked me to
240804 - speak with Tom Benero about this matter.  ref SDS 21 line 90.
240805 -
240806 -     [See discussion with Tom Benero at ref SDS 21 line 138.]
240807 -
240808 -
2409 -