THE WELCH COMPANY
440 Davis Court #1602
San Francisco, CA 94111-2496
415 781 5700
S U M M A R Y
DIARY: October 1, 1996 07:01 AM Tuesday;
Visited Tom re SDS training, Dutra claim analysis.
1...Unit Pricing v. Lump Sum
2...SDS on Tom's Computer
4...Submission of Invoices
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IC-3,4 Hard Material, Changed Condition
Hard Material Dredge to -43'
Material Classification Polyons and
Amendment 0001, SF 30, 941122 - 9 pages
OC-4B-5 Hard Material, Changed Condition
OC-4B-1,2 Hard Material, Changed Condition
IC-2 Hard Material, Changed Condition
0009 IC-3,4 Hard Material
0009r IC-3,4 Hard Material
0010 OC 4B-5 Hard Material
al Dredge to
1513 - Unit Pricing v. Lump Sum
1514 - =============================
1515 - ..
1516 - Summary/Objective
151701 - Followed up work at ref SDS 9 line 47, ref SDS 8 line 20, re
151702 - line 72, ref SDS 5 line 49, ref SDS 3 line 82.
151704 - Examined plan sheet 14 on Dutra's contract drawings, showing the
151705 - original contract called for dredging hard and soft material in the
151706 - same polygons.
151709 - ..
1520 - Discussion
152101 - Tom will try to locate page 7 of Amend 0001, per ref SDS 2 line 122.
152103 - [On 961002 received missing doc. ref SDS 13 8339.]
152105 - He used 540 CD for evaluating the contractor's claim, because that is
152106 - the number of work days indicated by the Contractor's submittals
152107 - showing production and scheduling.
152109 - Possibly the 540 CD reflects that the contractor is working 20
152110 - hour days, i.e., 3 shifts.
152112 - When we did the Action Item report (below, under training), Tom
152113 - noticed some of the questions I have developed about Dutra's proposals
152114 - for the Corps' RFPs, including its approach of using a uniform
152115 - production rate of 60K SF per work day, ref SDS 8 line 319, and
152116 - proposing a lump sum amount for a contract that was bid under unit
152117 - prices, ref SDS 9 line 89, ref SDS 9 line 125, ref SDS 6
152119 - [See follow up discussion with Tom Benero, ref SDS 11 line 73, and
152120 - COE Oakland Project team meeting at ref SDS 12 line 123.]
180501 - SDS on Tom's Computer
180503 - I showed Tom that SDS is on his computer, following up work at ref SDS
180504 - 10 line 68. He opened it using his USER ID, TFK. I suggested he use
180505 - F3 instead of <Entr> so we avoid archiving my records on his machine.
180507 - I explained that these are my records but on his computer they are
180508 - called his records, so we have an easy direct way to provide a body of
180509 - daily information he can use without having to differentiate between
180510 - Welch and Keating. There is not enough memory on his computer to
180511 - create a duplicate set under both our names, which was the original
180512 - idea. This approach allows him to begin using the records without
180513 - having to focus on learning data entry procedures, as discussed with
180514 - Bill DeHart last week, ref SDS 4 line 95.
180516 - I did not have time to update his SDS records this morning.
180518 - We did a few reports, including document log and Subjects. He saw how
180519 - I am tracking Action Items in some of the Diary records we examined,
180520 - per our Agreement at ref SDS 1 line 106.
180523 - Action Items
180525 - Initially, Tom asked what the solid lines are for in the middle
180526 - of an SDS record.
180528 - I explained they reflect a perceived need to follow up on
180529 - something, either to verify that work is performed, or to ask
180530 - question. They are part of the SDS Action Item system. The easy
180531 - way to flag the item is with color coding.
180533 - We then did an Action Item report from the Schedule. This listed
180534 - among other things, the various questions I have developed in
180535 - reviewing the Dutra RFP proposals.
180537 - We then did an Action Item report on just the Oakland project, and
180538 - it listed only Action Items on that project, so that the system
180539 - provides a variety of ways to list Action Items.
180542 - Document Log
180544 - We did a document Log and I showed where documents received from the
180545 - contractor and the RFPs issued by COE are on the computer.
180547 - Showed how he can open the underlying SDS record by clicking in the
180548 - primary document date field. He can open the document itself by
180549 - clicking in the Description field.
180551 - We also accessed some generic documents like the contract and the
180552 - various correspondence from within some SDS records, so Tom could see
180553 - how the system ties everything together.
Mouse in Windows
190401 - Follow up work at ref SDS 10 line 99. I explained the difficulty
190402 - getting the mouse to be recognized by SDS. I will work on this in
190403 - the afternoon after Tom leaves, within the next few days.
190405 - Today, I showed how he can use cursor arrow keys and tab key to move
190406 - the cursor and the pg up and pg dn keys to scroll the screen.
COE/Welch Contract, Payment, Procedures
200401 - Submission of Invoices
200403 - I asked about submitting an invoice. He said the 20th of the month is
200404 - the cut-off date for invoicing on service contracts like I have
200405 - entered with COE. He said to submit the invoice to him on the 20th,
200406 - and it is usually processed for payment within 10 days.
200408 - [See follow up at ref SDS 14 line 45.]