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S U M M A R Y
DIARY: April 15, 2002 09:55 AM Monday;
Called Stuart on transformation at DOD, scope of services Com Metrics.
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1...He offered to facilitate communication with DCMA staff who provide FSR
2...Stuart will try to perform this review within the next few weeks.
0201 - Defense Contract Management Agency
020101 - Mr. Stuart Harrow
020102 - Manufacturing & Production Field Service Representative
020104 - Contract Operations Field Support Mid-Atlantic
020105 - OCFC
DCMA SDS Endorsed for Supporting KM
DOD DCMA National Security Procurement Recommended for SDS to Support I elligence
SDS New Way Working Needs Intellectual Bridges
DCMA SDS Used for Contract Management Based on Aerospace company Report nd Com
Common Administration Needed by DCMA and Aerospace company Based on Com etrics
Rumsfeld's Call New Realities Require New Methods Review Scope of Ser
New Realities Require New Methods Proactive Management Intelligence R
Specify Com Metrics in Contracts Rather than DCMA Directly Hire Com M
New Realities Require Transformation New Methods Proactive Management
3411 - ..
3412 - Summary/Objective
341301 - Follow up ref SDS 28 0001 ref SDS 25 0000.
341303 - Discussed prospects of DOD understanding the opportunity to save time
341304 - and money by adding requirements for Com Metrics, as shown in the
341305 - scope of services describing "intelligence" support published by
341306 - USACE, ref DRP 3 6172, per our telecon on 020213, ref SDS 25 0001, and
341307 - confirmed in the letter. ref DIP 3 0001
341309 - Discussed review of Com Metrics......... 020227, ref SDS 28 0001
341310 - ..
341311 - Stuart was aware of recent improvements to SDS that add
341312 - redundant links. He received a copy of the letter to Gary on
341313 - 020326, and feels this is an important advance. ref SDS 29 0001
341314 - ..
341315 - We considered whether staff at the War college might be a good
341316 - venue to hear about transforming procurement by adding "intelligence"
341317 - support, based on Don Rumsfled's remarks at the college on 020131.
341318 - ref SDS 22 6L5K On 020222 Stuart had recalled seeing some of the
341319 - broadcast by CSPAN of Secretary Rumsfeld's appearance. ref SDS 28 TE5J
341321 - Stuart suggested contacting the Navy's college on procurement in
341322 - Monterey.
341324 - He offered to facilitate communication with DCMA staff who provide FSR
341325 - support in the Bay Area, for consideration of SDS and Com Metrics.
341326 - ..
341327 - Stuart noted DOD management likes graphical presentations
341328 - prepared using Microsoft products like Powerpoint, Word, Outlook and
341329 - Excell. He feels SDS and Com Metrics might make a good pitch using
341330 - this format that was successful with the Enron Board of Directors on
341331 - various deals reported on 020204. ref SDS 23 KM4F
341333 - [On 020530 Stuart mentioned the benefits of using Microsoft
341334 - programs because they provide a common base of skills.
341335 - ref SDS 30 S85O
341337 - Stuart feels that if DOD could use SDS without training and support to
341338 - save time and money, then Com Metrics would be easier to sell. The
341339 - fact that improving management to save time and money requires special
341340 - skills to use SDS, like an airplane needs a pilot, a truck needs a
341341 - driver and a boat needs a captain, as set out in NWO, ref OF 3 6369,
341342 - makes it hard for people to pilot test SDS for saving time and money
341343 - as USACE did.
341344 - ..
341345 - We reviewed DOD procurement practices and procedures.
341346 - ..
341347 - DOD divides procurement into two phases: one for launching and
341348 - awarding a contract, and another for administering a contract. A
341349 - contract officer manages development of requirements, solicitation for
341350 - proposals and bids. Negotiations generally culminate in an award.
341351 - After contract award, a different contracting officer performs
341352 - adminstration to implement the contract. The FSR role is responsible
341353 - for advising the contracting office on administering contracts, and so
341354 - this entails implementing requirements.
341356 - Since the FSR group aids in contract administration, communication
341357 - with people who write requirements for contracts occurs regularly in
341358 - order for continual improvement through lessons learned.
341359 - ..
341360 - The FSR staff is acutely aware and strategically positioned to
341361 - comment on the efficacy of management requirements. Stuart noted that
341362 - C/SCSC is one form of requirement to guide contractors toward
341363 - effective management. Another is calling for specific progress review
341364 - meetings.
341366 - Stuart feels responsibilities and experience carrying out contract
341367 - management provides a basis for reviewing the scope of services on Com
341368 - Metrics in the USACE report, and since the report was issued within
341369 - the past 5 years on 970328, this increases relevance to current
341370 - practice.
341372 - Stuart seemed to indicate that review has been delayed up until now
341373 - because of an assumption USACE had published a proprietary spec. He
341374 - noted DOD has stepped away from this practice in recent years.
341375 - ..
341376 - We reviewed the record showing that SDS is not mentioned
341377 - anywhere in the USACE spec. Com Metrics requirements relate a scope
341378 - of services for improving contract management.
341379 - ..
341380 - Stuart feels that Contract managers can review the scope of
341381 - services for ideas on solving the problems on current and future
341382 - procuements, as reported by Reuters today explaining a failure in
341383 - software on the International Space Station (ISS) has delayed progress
341384 - on the current mission. ref OF 6 007J
341386 - Stuart will try to perform this review within the next few weeks.
341388 - [On 020530 Stuart has not had time to review Scope of Services for
341389 - Com Metrics. ref SDS 30 0001
341391 - [On 020604 Stuart has not had time to review Scope of Services for
341392 - Com Metrics. ref SDS 31 LW4H
341394 - [On 020618 Gary asked about progress on Stuart's review.
341395 - ref SDS 32 IL5H
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