CONTACTS 
0201 - U.S. Army Corps of Engineers         415 977 8501 fax 8483
020101 - San Francisco District
020102 - Mr. Thompson F. Keesling, Architect; Assistant Chief
020103 - Construction Operations Division

SUBJECTS
District Support, Humbolt
Paperless Contracting
Virtual Office, Paperless Office
CCA Guide
Common Administration
Leadership

2008 -    ..
2009 - Summary/Objective
2010 -
201001 - Follow up ref SDS 20 0000, ref SDS 18 0000.
201002 -
201003 - Could not complete the procurement memo to Max because we could not
201004 - open Maxine's Open Plan budget analysis.  Communciation Metrics
201005 - supports HQUSACE policy on Paperless Contracting and using outside
201006 - contractors.  We will complete the notice memo, then try to use the
201007 - prior procurement documents to prepare a new exigent procurement.  It
201008 - will require coordination with the Contracting Officer.
201009 -
201010 -     [On 990312 Max is reviewing this initiative. ref SDS 21 1060]
201011 -
201012 -
201013 -
201014 -
201015 -  ..
2011 -
2012 -
2013 - Discussion
2014 -
201401 - Procurement Memo Can Demonstrate Proactive Use of Internet
201402 - HQUSACE Supports using Communication Metrics, Need Budget Figures
201403 -
201404 - Tom was unable to retrieve Maxine's budget figures that support the
201405 - procurement memo for Max, ref OF 2 prepared on 990225. ref SDS 17 2196
201406 -
201407 - The Open Plan spreadsheet is on Maxine's computer in the outer office,
201408 - but Tom was unable to find it this morning.
201409 -
201410 - He sent Maxine an email telling her he could not read her report in
201411 - Open Plan on his computer, so she needs to print it or else come into
201412 - the HQ office on Monday and pull it up on the screen so that Tom can
201413 - read it. We really need a printed report, so it can be attached to the
201414 - memo.
201415 -
201416 - I explained having added links to the memo for Max, so he can submit
201417 - it as a conventional signed memo, and also send it via email to
201418 - demonstrate the advantage of Com Metrics on the Internet.
201419 - ..
201420 - Tom had received the memo from Jim Lovo endorsing Com Metrices,
201421 - ref SDS 19 1362, but had not yet read it.  I mentioned Jim's point
201422 - yesterday morning that HQ policy is moving toward greater reliance on
201423 - contractors for management support. ref SDS 19 5344
201424 -
201425 - On 980803, Max requested guidance from HQ on using Com Metrics, so
201426 - Jim's memo may be helpful. ref SDS 5 3887
201427 -
201428 -     [On 990312 Max is reviewing this initiative. ref SDS 21 1060]
201429 -
201430 -     [On 990323 discussed with Max. ref SDS 22 3819]
201431 -
201432 -  ..
201433 - Army Single Face to Industry (ASFI) Internet Procurement
201434 - Paperless Contracting Requires Proactive use of Internet
201435 - Communication Metrics Supports HQUSACE Policies on Management
201436 -
201437 - Tom showed a recent draft from HQUSACE on standards for...
201438 -
201439 -                      Paperless Contracting
201440 -
201441 -     ...which the Corps expects to implement by 000101 (an odd way to
201442 -     say Jan 1, 2000), ref OF 4, using the Army Single Face to Industry
201443 -     (ASFI) web site...
201444 -
201445 -     http:llwww.army-acquisition.net/amcdss/owa/refdb.sol_search_form
201446 -
201447 -     ... ref OF 4 4276
201448 -
201449 -     The draft asks each District to be "... proactive in moving its
201450 -     entire contracting process to the Internet." ref OF 4 7738
201451 -
201452 -         Tom indicated on 990308 that CESPN is already using the
201453 -         Internet for procurement solicitations.
201454 -
201455 -     Communication Metrics supports the contract administration part of
201456 -     the contracting process on the Internet.  On 990304 Jim Lovo
201457 -     provided proactive support by HQUSACE for further use of
201458 -     Communication Metrics. ref SDS 19 7392  This seems to offer
201459 -     guidance requested by Max Blodgett on 980803. ref SDS 5 3887
201460 -
201461 -     On 990105 Jim indicated that initial efforts for Paperless
201462 -     Contracting needed improvements. ref SDS 6 1235  He also noted
201463 -     that Communciation Metrics supports paperless office. ref SDS 6
201464 -     5880
201465 -     ..
201466 -     On 990304 Jim advised that HQUSACE encourages use of
201467 -     contractors for management support. ref SDS 19 5344
201468 -
201469 -        [On 990504 met with DE on Com Metrics. ref SDS 24 7956]
201470 -
201471 -     The Welch proposal for "common administration" and "concurrent
201472 -     dispute resolution" reduces costs and claims, as related on
201473 -     971021, ref SDS 3, and reviewed with Max on 980520. ref SDS 4 1373
201474 -
201475 -        [On 990504 met with DE on Com Metrics. ref SDS 24 9066]
201476 -
201477 -        [On 990507 Common Administration was under review at HQUSACE.
201478 -        ref SDS 25 4956]
201479 -
201480 -
201481 -  ..
201482 - Procurement for Communication Metrics Requires Leadership
201483 -
201484 - Follow up ref SDS 5 3887, ref SDS 4 1235.
201485 -
201486 - Procurement concept was developed on 990202. ref SDS 9 4928
201487 -
201488 - Tom wants to review with Max on Monday the level of effort required to
201489 - do a procurement.  We discussed a two step process...
201490 -
201491 -     •  Exigent procurement to provide immediate support
201492 -
201493 -     •  CBD procurement that takes 3 months, but will actually require
201494 -        6 months.
201495 -
201496 - Tom said he has the documents Max signed on 961206 for the last
201497 - procurement on Communication Metrics, which we can use as a template.
201498 - ref SDS 1 3978
201499 -
201500 - We also have the scope of services, ref DRP 1 4929, issued as part of
201501 - the District's report on Com Metrics on 970418. ref SDS 2 2644
201502 -
201503 - I explained that Max indicated on 990226 that there is no need and/or
201504 - money for Com Metrics right now, because of delayed approval for
201505 - several projects. ref SDS 17 4212
201506 -
201507 -     [On 990422 Humbolt seems to be approved. ref SDS 23 1224]
201508 -
201509 - Maxine's analysis may have information on actual requirements.  As
201510 - well, Max needs to issue this memo in order to initiate a procurement
201511 - so that service can be provided when needed, otherwise it will never
201512 - happen.
201513 -
201514 - Tom advised that the Contracting Officer may be unwilling to process
201515 - this procurement because of having been unable to accomplish changes
201516 - she felt were needed in District procurement practices.
201517 -
201518 - We decided to take it a step at a time...
201519 -
201520 -       First, Max must decide to issue the memo in order to position
201521 -       the District to initiate a procurement.
201522 -
201523 -       Second, we have to find the prior procurement which was approved
201524 -       by the Contracting Officer, and assemble it into a new document.
201525 -
201526 -       Third, we can review with the current Contracting Officer what
201527 -       changes are needed, and determine how best to get cooperation.
201528 -
201529 -    [On 990312 Max is reviewing this initiative. ref SDS 21 1060]
201530 -
201531 -    [On 990323 Max wants Leonard to issue procurement. ref SDS 22 9054]
201532 -
201533 -    [On 990422 Tom wants to meet with Leonard and Maxine to coordinate
201534 -    procurement effort. ref SDS 23 1224]
201535 -
201536 -
201537 -
201538 -