THE WELCH COMPANY
440 Davis Court #1602
San Francisco, CA 94111-2496
415 781 5700


S U M M A R Y


DIARY: October 15, 1998 09:00 AM Thursday; Rod Welch

Structural meeting rescheduled, submitted doc log sample to KH.

1...Summary/Objective
2...Structural Meeting Changed to 1400
3...Team Meeting - Work Planning, Gensler Action Items and Issues
4...Sent Sample Document Log to Bill


..............
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CONTACTS 
0201 - Gensler                              415 433 3700 fax 627 3700
020101 - Ms. Clonia Cautis
020102 - Project Director/Manager
020103 - Moscone Expansion Phase III =415 433 3700
0202 - Gensler/Michael Willis/Kwan Henmi    415 433 3700 fax 415 627 3700
020201 - Mr. Bolivar Puyol; Architect
020202 - Kwan Henmi Architects
020203 - Interior Design/Documentation
0203 - Kwan Henmi                           415 777 4770 fax 5102
020301 - Mr. William N. Long, AIA; Architect

SUBJECTS
Structural Meeting, 981013

0403 -    ..
0404 - Summary/Objective
0405 -
040501 - Follow up ref SDS 17 0000, ref SDS 14 0000.
040502 -
040503 - Structural meeting was moved to 1400.  Ivan has held a team meeting to
040504 - develop work plan assignments. ref SDS 0 8568  Sounds like it could be
040505 - a useful tool on a weekly basis.  Possibly Communication Metrics could
040506 - play a role, as reviewed yesterday in the letter to Denis and Bill.
040507 -
040508 - Submitted ref DIT 1 to Bill with copy to Denis and Ivan.  It is linked
040509 - to the prototype doc log for the Internet, and to this record for
040510 - background, per explanation below. ref SDS 0 5292
040511 -
040512 -
040513 -
0406 -
0407 -
0408 - Discussion
0409 -
040901 -  ..
040902 - Structural Meeting Changed to 1400
040903 -
040904 - Clonia was in the office this morning, after being out the past two
040905 - days, at least in the mornings when I was there.
040906 -
040907 - About 0915 Ivan was not in, and the Structural consultants had not
040908 - arrived.  Bolivar came over and advised that Ivan will not be in
040909 - until 1100.
040910 -
040911 - I asked if the Structural meeting is proceding, and Bolivar said that
040912 - it is.  The members of the team will review issues they have with SDE
040913 - and FBA engineers.
040914 -
040915 - About 0930 I tried to ask Clonia if she knew anything about the
040916 - meeting?  Had it been cancelled afterall, since SDE and FBA had not
040917 - arrived?
040918 -
040919 - Clonia had difficulty with this question.
040920 -
040921 - Initially, she said to ask Ivan, that she did not know anything about
040922 - it.
040923 -
040924 - Of course Ivan was not in the office, and the schedule she published
040925 - shows a meeting with the structural engineer at 0900.
040926 -
040927 - Bolivar or Michael, with whom Clonia was discussing a design problem,
040928 - observed Ivan's absence and that he would not be in until 1100.
040929 -
040930 - Clonia commented that it was not her responsibility to schedule Ivan's
040931 - meetings.  She asked if anyone has anything to discuss with SDE and
040932 - FBA?
040933 -
040934 - Steven said that WBA does not have anything to discuss.  He related
040935 - having called Jon at SDE to let him know that he did not need to meet
040936 - with WMA today.
040937 -
040938 - Michael and Philip each explained that they have issues which require
040939 - clarification from the structural engineer.
040940 -
040941 - Clonia asked if anyone has talked to SDE this morning?
040942 -
040943 - Bolivar then called Jon at SDE, and arranged to have a meeting at
040944 - 1400.
040945 -
040946 -
040947 -
0410 -

SUBJECTS
Team Meetings
Work Plans
Staff
Team Meetings, Bolivar

0907 -
090701 -  ..
090702 - Team Meeting - Work Planning, Gensler Action Items and Issues
090703 -
090704 - I asked Bolivar if the KH team is conducting weekly team meetings on
090705 - assignments and progress?
090706 -
090707 - Bolivar related that last Friday, Ivan took the KH team to a
090708 - conference room away from the project office and they held a team
090709 - meeting.
090710 -
090711 - He felt this was productive.
090712 -
090713 - I asked if there were specific assignments made of issues in Gensler's
090714 - memos, so that it is possible for Ivan to report status, as requested
090715 - by Clonia.
090716 -
090717 - Bolivar said this was done.
090718 -
090719 - He related the work plan system Ivan used to make assignments.
090720 -
090721 - Sounds like everyone participated to distrubute the issues, but it is
090722 - unclear that everything was actually covered, since from the meeting
090723 - yesterday and on Tuesday, there are a lot of the issues buried in
090724 - Gensler's memos. ref SDS 14 1425
090725 -
090726 - I did not ask how work packages were defined by the group, and whether
090727 - there was discussion on sequencing of tasks, and dependencies, e.g.,
090728 - KH is waiting on this that or the other in order to perform an action
090729 - item, which in the current climate, may be useful to know.
090730 -
090731 - Bolivar said that Ivan can now canvas his team for status on issues,
090732 - to prepare for meetings.
090733 -
090734 - I asked if the team meetings are continuing, such that one will be
090735 - held tomorrow, since priorities and work flow seem to be shifting
090736 - quite a bit from week to week?
090737 -
090738 -     We did not discuss the idea of explaining Communication Metrics at
090739 -     a team meeting.  This would introduce Welch to Ivan's team, and
090740 -     then we can show how it works by using the record to support
090741 -     preparation of work plans, per the letter to Denis and Bill
090742 -     yesterday. ref SDS 16 0176
090743 -
090744 - Bolivar said there has been a lot of changes in work assignments.  He
090745 - said priorities change from day to day.  He was unsure if another
090746 - meeting would be held tomorrow.
090747 -
090748 -    [At 1600 discussed with Ivan. ref SDS 18 3088]
090749 -
090750 -
090751 -
0908 -

SUBJECTS
Document Log on Internet

1304 - 1023 submitted letter to Bill
1305 -
130501 -  ..
130502 - Sent Sample Document Log to Bill
130503 -
130504 - Last night I prepared a prototype for implementing the SDS doc log on
130505 - the Internet. (the work is actually reported in the record for 981013,
130506 - ref SDS 14 1425)
130507 -
130508 - The file is at ref OF 1.
130509 -
130510 - I was able to give it the intelligence of the SDS document log to
130511 - demonstrate a possible benefit for KH projects.
130512 -
130513 - On the Moscone project, Gensler does not seem to have a document
130514 - control system, with the result that a lot of time is wasted looking
130515 - for documents, printing them again and again, and then handling the
130516 - paper.
130517 -
130518 - Additionally, the list I used for the log is the entire group of
130519 - documents received to date from Gensler.  These documents evidence
130520 - various aspects of problems in Gensler's project management, so the
130521 - document log may be able to demonstrate its value by providing a
130522 - simple, direct way for KH management to access documents quickly when
130523 - needed.
130524 -
130525 -     [At 1600 discussed this with Ivan. ref SDS 18 3748]
130526 -
130527 -     [On 981020 reviewed doc log with Ivan. ref SDS 19 4632]
130528 -
130529 -     [On 981103 completed 1st pass on system. ref SDS 20 0576]
130530 -
130531 - Analysis of sudden increase in issuing documents to KH is in the
130532 - record on 981013. ref SDS 14 3828
130533 -
130534 -
130535 -
130536 -
130537 -
Distribution. . . . See "CONTACTS"