THE WELCH COMPANY
440 Davis Court #1602
San Francisco, CA 94111-2496
415 781 5700
S U M M A R Y
DIARY: January 14, 1997 03:15 PM Tuesday;
Met with Marc and Max on Communication Metrics procurement.
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1...What record was captured; where are the action items; who is doing
0201 - Corps of Engineers, SFD 415 977 8400 fax 8483
020101 - Mr. Max R. Blodgett, II, P.E., L.S.
020102 - Chief =415 977 8444; Construction Operations Division =415 977 8480
0202 - Corps of Engineers, SFD 415 977 8400 fax 8483
020201 - Mr. Marc McGovern; Construction Manager =415 977 8467
020202 - Construction Operations Division =415 977 8480
Closeout Welch Support for Oakland Harbor
Port of Richmond
Sole Source Justification
Contract Admin Meeting, 970113
Communication Between COE and POO
Port of Oakland Communication with Dutra
Single Point of Contact
Contract Admin Meetings, Mondays
1412 - ..
1413 - Summary/Objective
141401 - Followed up work at ref SDS 42 line 93, ref SDS 40 line 100, ref SDS 36 line 87, ref SDS 35 line 77.
141404 - I talked to Marc about Max's objective to begin procurement of
141405 - Communication Metrics for the Port of Richmond project.
141407 - Marc indicated he was not sure what to do, and that he planned to
141408 - discuss it with Max later today.
141410 - Marc advised that the Contract Admin meeting yesterday with Dutra in
141411 - Sausalito was not productive. He said that Lynn Cardoza and Rob
141412 - Andrews attended the meeting contrary to the CON OPS memo issued to
141413 - Herb Cheong, ref DIP 4 line 88 issued at ref SDS 25 line 83, and
141414 - contrary to representations to Dutra, ref SDS 20 line 176 and at ref
141415 - SDS 32 line 159. Marc indicated there was discussion with the Port
141416 - last week that meetings between Dutra and the Port were to be
141417 - scheduled separately from Contract Administration meetings, and were
141418 - to be managed with an agreed upon agenda in advance of the meeting
141419 - between the Port and COE. As a result Marc informed Lynn that the
141420 - meeting was not intended for the Port. Lynn insisted on attending to
141421 - observe body language of Bob Johnston during discussions.
141423 - [See follow up discussion with Max on moving ahead, ref SDS 43
141424 - line 152.]
141426 - Marc said that Bob Johnston did not say anything, and Leonard only
141427 - made a few perfunctory remarks. Marc advised that Leonard received
141428 - the notes for the meeting last week on 970106, ref DIP 6 line 30,
141429 - issued at ref SDS 41 line 50, and used the Action Items to guide the
141430 - discussion yesterday.
141432 - It is not clear in the record what action will be done to follow up on
141433 - yesterday's meeting so needed business can be conducted effectively.
141434 - What record was captured; where are the action items; who is doing
141435 - whatever needs to be done? How do the documents issued and received
141436 - relate to the dialog?
141438 - Talked to Max by phone later and he confirmed Marc's understanding
141439 - that meetings between the Port and Dutra are to be scheduled in
141440 - advance and managed by COE. It was not entirely clear, if COE had
141441 - maintained its recent decision to hold Contract Administration
141442 - meetings without the Port, per CON OPS memo to Herb ref DIP 4 line 19,
141443 - issued at ref SDS 25 line 87.
141445 - My sense is that this requires further effort. We considered having
141446 - Herb finalize the Project Management Plan, as requested by DE oa
141447 - 961024, and issue to the Port.
141449 - Max also said he met with Jim Stout this morning and that Jim seemed
141450 - to recognize and endorse Max's understanding that Communication
141451 - Metrics is differentiated from ordinary litigation support, and so may
141452 - qualify for sole source procurement.
141454 - [See follow up on ths point at ref SDS 43 line 150.]
141456 - I mentioned my meeting with Jim yesterday, and suggesting that Jim may
141457 - be able to assist Max and Marc in formulating an adequate procurement
141458 - for Communication Metrics, ref SDS 42 line 157. Max said Jim did not
141459 - say anything about it.
141461 - I suggested that Max could discuss with Marc preparing a procurement
141462 - package per my discussion with Marc last Friday, ref SDS 40 line 234,
141463 - to use the materials prepared by Tom Keesling as a guide, and then
141464 - submit it to Jim for comment before Jim leaves tomorrow.
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