CONTACTS 
0201 - Dep Natrl Rscrs & Consvn           406 444 6699 fax 6721
020101 - Mr. Wayne Wetzel
020102 - Mr. Walt Anderson; Hydro Power Section Supervisor; Engineering Division
020103 - Ms. Sarah Ann Bond, Esquire
020104 - Department Counsel =406 444 6660; Legal Division

SUBJECTS
Voith Contract Closeout
Engineering Management,
Submit Shop Drawings, Speed Increaser
Formulate Closeout Agreement
Vibration Detector

0807 -    ..
0808 - Summary/Objective
0809 -
080901 - Sarah called the meeting to assess progress and strategy for the
080902 - coming period.
080903 -
080904 - Neither Voith nor Tudor have responded to DNRC demands to perform
080905 - their Agreements.  DNRC considered steps to replace them in order to
080906 - complete the project at the least cost.
080907 -
080908 -
0810 -
0811 -
0812 - Discussion
0813 -
081301 - Wayne reported Tudor has not responded to his Nov 12 letter, ref DIP
081302 - 10, demanding Tudor perform its Agreement.
081303 -
081304 -
081305 -  ..
081306 - Missing Submittals on Speed Increaser
081307 -
081308 - I explained recent findings on the submittal log, ref SDS 6 4912, and
081309 - DIP 11 and 12, ref OF 2.  I asked Wayne if he recalls Tudor ever
081310 - indicating that Voith should not be held to perform the submittal
081311 - requirements.
081312 -
081313 -     Wayne said he recalls no understandings that permitted Tudor to
081314 -     waive submittal requirements or to waive the right for the
081315 -     Engineer to recommend withholding payments from Voith for failure
081316 -     to perform the submittal requirements.
081317 -
081318 -
081319 - Submittal Review
081320 -
081321 - Cited need for Engineer, in light of missing submittals on speed
081322 - increaser, ref OF 2, to review all of the submittals required by the
081323 - Voith contract to advise DNRC on the extent to which these need to be
081324 - obtained from the contractor in order to accomplish a professional and
081325 - competent approval of the Work.
081326 -
081327 -
081328 - Voith Refusing to Perform
081329 -
081330 - Walt reported Voith is still not being responsive to DNRC demands that
081331 - it perform, particularly with respect to SI submittals.
081332 -
081333 -
081334 - Maritech Requests SI Shop Drawings
081335 -
081336 - Walt reported that Maritech has requested detailed shop drawings on
081337 - the speed increaser.  He passed around a letter he has sent to Voith
081338 - requesting this information.
081339 -
081340 -
0814 -

SUBJECTS
Voith Contract Closeout Planning
Vibration Detector

1005 - Progress
1006 -
100601 - Walt advised Voith (Renk) is installing a vibration monitoring system
100602 - at the plant as called for in the September 3, 1991 Agreement.  They
100603 - are unprepared and their work is not supported by approved plans.
100604 - This system is needed to evaluate the effect of vibrations from the
100605 - speed increaser which seem to be worsening.
100606 -
100607 - A structural engineer will be hired to evaluate reports of cracked
100608 - concrete near the speed increaser and other possible impacts of the
100609 - vibration problem.
100610 -
100611 -
100612 - Punch List Cost
100613 -
100614 - Since Tudor has not done so, it would be helpful for DNRC to have an
100615 - estimate of the cost for engineering and construction to perform the
100616 - punch list items.  Walt feels the cost will exceed $60K.  He indicated
100617 - one piping item will be be very expensive.
100618 -
100619 -     Comment
100620 -
100621 -     Since the plant seems to be without engineering support due to
100622 -     failure to follow contract submittal procedures, my sense is
100623 -     without doing a detailed estimate that with engineering and
100624 -     construction, the ultimate cost may exceed $300K.
100625 -
100626 -
100627 -     Notice to Voith of Extra Expense
100628 -
100629 -     Some thought needs to be given for interim plans to accomplish the
100630 -     punch list items the Plant Superintendent reports should be
100631 -     accomplished before the on set of cold weather.  If Voith does not
100632 -     do this work, it should be notified DNRC will incur extra cost to
100633 -     accommodate the conditions caused by such uncompleted work.
100634 -
100635 -
1007 -
1008 -

SUBJECTS
Voith Contract Closeout Planning
Engineering Management,
Terminate Tudor
Hire Engineer - Scope Statement

1407 -
140701 -  ..
140702 - Strategy to complete Broadwater - Replace Engineer
140703 -
140704 - As a result of Tudor's evident failure to perform, per above,
140705 - ref SDS 0 9052, and devestating consequences this failure has caused
140706 - to the State, completing the Broadwater Dam project requires firing
140707 - Tudor, and hiring a replacement.
140708 -
140709 - Main points under consideration are:
140710 -
140711 -    1.  Legal
140712 -
140713 -        a.  Written opinion to support decision.
140714 -        b.  Outside counsel consultations.
140715 -        c.  Special considerations to fire contractor and engineer.
140716 -        d.  Notices required to sureties and others.
140717 -        e.  Authority to support operation of defective plant.
140718 -        f.  Warranty effects of new contractor[s].
140719 -        g.  File actions against contractor and engineer
140720 -        h.  Develop DNRC claims to recover extra expense.
140721 -
140722 -        ..
140723 -    2.  Management structure, steps and procedures.
140724 -
140725 -        a.  Planning, who will do initial CPM to guide effort, when?
140726 -
140727 -        b.  Who will procure engineer and to whom will engineer
140728 -            report?
140729 -
140730 -            1.  Who will write Engineer scope statement and when?
140731 -            2.  Research on points to consider for task.
140732 -
140733 -                Other Owners have encountered this problem and so may
140734 -                have useful incites to share on important matters that
140735 -                are difficult to anticipate.
140736 -
140737 -        c.  Who will procure contractor (engineer or DNRC) and to whom
140738 -            will contractor report (engineer as with Voith, or DNRC,
140739 -            and if so, who)?
140740 -
140741 -        d.  Organizaton of existing project records,
140742 -
140743 -            1.  Complete chronology for all management levels.
140744 -            2.  Separate from new contracts for litigation purposes.
140745 -            3.  Where will records be stored and how?
140746 -            4.  Who will be custodian?
140747 -
140748 -        e.  New Broadwater Contract records management procedures.
140749 -            (see 2 - 4 above).
140750 -
140751 -
140752 -    3.  Engineering
140753 -
140754 -        a.  Level of effort
140755 -
140756 -            1.  Hire one engineer to replace Tudor.
140757 -            2.  Hire engineers for different aspects of the Work.
140758 -            3.  DNRC engineering interface.
140759 -
140760 -        b.  Warranty and Liability
140761 -
140762 -            Engineering arrangements should maintain Tudor's and
140763 -            Voith's liability, where others are doing supplemental work
140764 -            on items subject to Voith's warranty.  There is probably a
140765 -            way for a new contractor to be responsible for its work and
140766 -            for Voith to retain responsibility for its work.
140767 -
140768 -        a.  Procure new Engineer
140769 -
140770 -            1.  Qualifications (size, discipline)
140771 -            2.  Scope of assignment, develop
140772 -
140773 -        b.  Interim measures by DNRC management
140774 -
140775 -            1.  CPM of tasks needed and relationships.
140776 -            2.  Evaluate collateral damage, structural engineer.
140777 -            3.  Notice to Voith if not fired that Tudor is fired and
140778 -                DNRC will direct Voith per Article ______.
140779 -            4.  Complete design vibration monitoring system.
140780 -            5.  Evaluate vibration monitoring data and advise DNRC.
140781 -            6.  ...
140782 -
140783 -        c.  Engineer Management for contract closeout
140784 -
140785 -            1.  Develop Engineering Agreement
140786 -
140787 -                a)  Organization (how many people where located)
140788 -                b)  Coordination with DNRC operations and management
140789 -                c)  Coordination with DNRC experts
140790 -                d)  Litigation/claims interface
140791 -                c)  Reporting requirements to DNRC
140792 -
140793 -
140794 -            2.  Develop background
140795 -
140796 -                a).  Examine the site, plans and specs.
140797 -                b).  Interview DNRC staff.
140798 -                c).  Review engineering record (e.g. submittals)
140799 -                d).  ...
140800 -
140801 -            3.  Schedule engineering and construction closeout.
140802 -            4.  Design punch list and speed increaser work.
140803 -            5.  Determine procurement method.
140804 -
140805 -                a).  Competitive bid
140806 -                b).  Negotiated Award
140807 -                c).  Single construction contract like Voith
140808 -                d).  Multiple contracts according to trade.
140809 -
140810 -
140811 -
140812 -    4.  Construction (contractor work)
140813 -
140814 -        a.  Vibration monitoring system, complete the work.
140815 -        b.  Procure and perform punch list work prior to cold weather.
140816 -        c.  Immediate procurement of speed increaser to try to meet
140817 -            annual maintenance downtime next year to minimize damages.
140818 -        d.  Contractor Award
140819 -        e.  Schedule interface of speed increaser, punchlist and
140820 -            engineering review.
140821 -        f.  ...
140822 -
140823 -
140824 -    5.  Operations
140825 -
140826 -        a.  Run plant at capacity that minimizes vibration impacts.
140827 -        b.  Maintain vibration system.
140828 -        c.  Monitor collateral damage.
140829 -        d.  Oversee work on the plant.
140830 -        e.  ...
140831 -
140832 -
140833 -
140834 -
140835 -
140836 -
140837 -
140838 -