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Updated Software version

0403 -    ..
0404 - Summary/Objective
0405 -
040501 - Follow up ref SDS 7 0001, ref SDS 3 0000.
040502 -
040503 - Since Dec 4, 1999, the changes shown above on lines 030108 to 030123,
040504 - plus other collateral corrections, have been made to SDS.
040505 -
040506 -     [...submitted this to Wayne. ref SDS 24 0001
040507 -
040508 -     [On 010108 Wayne will call when he needs help. ref SDS 25 5F4L
040509 -
040510 -
0406 -
0407 -
0408 - Changes & Improvements
0409 -
040901 - This update corrects and improves SDS functionality so it is easier to
040902 - use and more powerful.
040903 -
040904 -     Please continue to let me know of difficulties you encounter using
040905 -     the program.  I am interested in hearing about the features you
040906 -     find helpful and things you would like the program to do.
040907 -
040908 -     Often SDS already does things you want, but it is difficult to
040909 -     discover them in the menus and Help.  Just let me know.
040910 -
040911 -
040912 -
040913 -  ..
040914 - General
040915 -
040916 - Follow up ref SDS 3 3486.
040917 -
040918 - Action Item system is improved. ref SDS 0 4284  A new option is added
040919 - to summarize SDS records. ref SDS 0 468G  Function keys have been
040920 - streamlined.  You need to explore a bit to get used to the new SDS
040921 - record menu. ref SDS 0 M53F  Subjects are easier using Control Fields.
040922 - ref SDS 0 XE9F  New features let you find where an anchor or a file is
040923 - referenced in the record. ref SDS 0 QG6O   Confidentiality has been
040924 - improved so you can control what is released in the public record.
040925 - ref SDS 0 LD3L  Addressability and field identification for HTML has
040926 - been added when files are converted for display on the Internet.
040927 - ref SDS 0 BH3S
040928 -
040929 -
040930 -
040931 - Group Manager User ID Not Visible
040932 -
040933 - The Group Manager is the initial screen when SDS is opened.
040934 -
040935 - Previously, the User ID was visible.  This was not terribly smart, so
040936 - finally got around to moving it off screen, as reported on 000809.
040937 - ref SDS 13 0001
040938 -
040939 - There is no change in the way you SDS as a result of this change.
040940 -
040941 -
040942 -
040943 - Link Anchor Format Changed from Nums to Alphanums
040944 -
040945 - The system now supports letters as part or all of the SDS anchor
040946 - strings.  Previously, the anchor had to be only a numerical string,
040947 - now it can be something like A2RH, per report on 000811. ref SDS 15
040948 - 0001
040949 -
040950 - Anchors are created automatically by the system, however, on
040951 - occassion, we create them manually, so this is simply information you
040952 - can now use capital letters along with numbers.
040953 -
040954 -
040955 -  ..
040956 - Function Key Assignments Changed
040957 -
040958 - Assignments have been consolidated to make SDS easier to learn and
040959 - use.  Functions that were formally called by one key, and stopped by
040960 - another key, are now called by consecutive uses of the same key, like
040961 - a light switch.
040962 -
040963 - The overall group of changes is explained on 000821. ref SDS 16 5184
040964 -
040965 - Another group is explained on 000904. ref SDS 17 QG4I
040966 -
040967 - Here is a brief summary...
040968 -
040969 -
040970 -      F3  SDS Diary
040971 -
040972 -      Automatic diary for the past 60 days is now called by F3 in all
040973 -      situations, as reported on 000821. ref SDS 16 R3W4
040974 -
040975 -      Formerly, F3 only called the diary in the Schedule.  Now it is
040976 -      the same in SDS records and in non-SDS records, when opened from
040977 -      within SDS.
040978 -
040979 -      This provides a uniform method for opening the diary.  You can
040980 -      still use the menu, and click to the right of /Diary below the
040981 -      Command line in the upper right corner of the screen to get a
040982 -      Diary.
040983 -
040984 -
040985 -      Ctrl F3  Debug on and Off
040986 -
040987 -      Formerly debug was set with Ctrl F3, and it was turned off with
040988 -      Ctrl F4.  Now consecutive uses of Ctrl F3 does this, so that Ctrl
040989 -      F4 can be used for the move command, per work on 000821.
040990 -      ref SDS 16 H5S1
040991 -
040992 -
040993 -      F4, Ctrl F4  Copy and Move
040994 -
040995 -      Formerly F3 started a block copy, and F1 F1 F3 started a single
040996 -      line copy.  Now F3 starts a single line copy, and pressing F3
040997 -      twice startes a block copy, as reported on 000821. ref SDS 16
040998 -      9666
040999 -
041000 -         Thus, pressing F4 twice enters a cc to start a block copy, and
041001 -         the next time F4 is pressed, it sets the next cc to complete a
041002 -         block copy.  Using F4 again, also, enters cc to change the
041003 -         scope/size/location of the a block copy, by moving to another
041004 -         line.
041005 -
041006 -         Pressing F4 again cycles through to a single line copy.
041007 -
041008 -      You can start over any time in the cycle by pressing Ctrl F5 to
041009 -      clear pending copy, move or target status, per below. ref SDS 0
041010 -      0M3O
041011 -
041012 -      Formerly F4 started a block move, and F1 F1 F4 set up a single
041013 -      line move command.  Now Ctrl F4 starts a single line move, and
041014 -      using Ctrl F4 again sets up a block move in the same manner a
041015 -      block copy is called, per above.
041016 -
041017 -       ..
041018 -      F5 Target for Copy, Move, Links, Doc Log
041019 -
041020 -      Target operations have been consolidated in F5, so there is a
041021 -      single way to accomplish similar tasks, as explained on 000821.
041022 -      ref SDS 16 9666
041023 -
041024 -      If a copy or move command is pending, then F5 completes those
041025 -      pending operations, which exactly the same as prior procedures.
041026 -
041027 -      However, if copy or move are not pending, then F5 sets the target
041028 -      for a link in either an SDS record, or Editor file.  This
041029 -      eliminates the prior F1 F6 function that was used to set up a
041030 -      link operation.  Now F5 does this.
041031 -
041032 -      Link status is shown when F5 is used to set up a link, by showing
041033 -      the string "Linking" in place of Quit=ESC on the line below the
041034 -      Command Line.  Also, the color of the field changes to red, to
041035 -      alert that if enter of double clicking are used with linking on,
041036 -      then a link will be executed.
041037 -
041038 -
041039 -          Link Target Click on Status Line within 20 columns
041040 -
041041 -          Some people don't like to use function keys, so the target of
041042 -          a link can be set by clicking anywhere within the first 20
041043 -          columns on the status line, which is at the bottom of the
041044 -          screen.
041045 -
041046 -
041047 -          Document ID and Subject Identification - F5
041048 -
041049 -          Per below, F1 F5 is now the assignment for creating a
041050 -          template to setup a new document, per below. ref SDS 0 YJ4N
041051 -
041052 -          When F5 is used in a Doc Log entry of the Reference field, it
041053 -          sets a target for entering a subject and/or the doc ID based
041054 -          on the subject of the document.
041055 -
041056 -       ..
041057 -      Ctrl F5 Clear Pending Commands
041058 -
041059 -      Previously, F1 Shift F5 cleared pending commands, now Ctrl F5
041060 -      does this, see on 000821. ref SDS 16 5940  Sometimes we start to
041061 -      set up a copy or move and then decide these are not needed.
041062 -      Additionally, we can press F5 to set a link target, then decide
041063 -      not to proceed.  Ctrl F5 clears everything.
041064 -
041065 -      You can test this by pressing F5 and/or F4, and notice
041066 -      diagnostics that show link status is on, and copy is pending.
041067 -      Then press Ctrl F5, and these diagnostic messages disappear.
041068 -
041069 -
041070 -      End Key
041071 -
041072 -      Formerly, Ctrl F5 moved the cursor to the end of the current
041073 -      line, and the End key moved the cursor to column 80.  Now the End
041074 -      key does both, as reported on 000821. ref SDS 16 GH8F  Normally,
041075 -      it first jumps to the end of the string, and on the next use, if
041076 -      still on the same line, it puts the cursor on column 80.
041077 -
041078 -
041079 -       ..
041080 -      Doc Log Template in Reference Field - F1 F5
041081 -
041082 -      Formerly F1 F8 in the Reference field, scrolled through a series
041083 -      of doc log templates for received, issued and other files.  Now
041084 -      F1 F5 does this, reported on 000904. ref SDS 17 7684
041085 -
041086 -      This provides ergonomic compatibility with using F5 as both the
041087 -      target and the execution function for entering subjects to doc
041088 -      log fields, per above. ref SDS 0 FH4H
041089 -
041090 -
041091 -      Control Field Template Segment Records - F1 F6
041092 -
041093 -      Formerely F1 F7 with the cursor on a blank line in the narrative
041094 -      part of a record, created a template for a control field, to add
041095 -      subjects for different parts of the same record.  Now F1 F6 does
041096 -      this function, reported on 000904. ref SDS 17 5W93
041097 -
041098 -
041099 -      Line Numbers Updated F1 F7
041100 -
041101 -      Line numbers are updated automatically when F2 is pressed to save
041102 -      the record.  Line numbers can be updated without saving the
041103 -      record.  Formerly this was done by by F1 Ctrl F5.  Now F1 F7 does
041104 -      this, as reported on 000904. ref SDS 17 5Q9P
041105 -
041106 -
041107 -
041108 - SDS Records
041109 -
041110 -  ..
041111 - Summary and Headlines Can be Sorted
041112 -
041113 - An SDS record can be summarized to find particular headings, by
041114 - clicking on the "Summary" option in the "Manage" menu.
041115 -
041116 - Now you can sort the summary listing to look for particular headings,
041117 - as reported on 001021. ref SDS 23 0001
041118 -
041119 -
041120 -  ..
041121 - Subject Management
041122 -
041123 - The following new features are make it easier to manage subjects, as
041124 - reported on 000904, see evaluation, ref SDS 17 QG4I and planning,
041125 - ref SDS 17 5W8T
041126 -
041127 -      1.  F2 to save a record, now sorts all control fields, so the
041128 -          subjects are in order, see on 000904. ref SDS 17 00R8
041129 -
041130 -      2.  If a subject code is already in the Control Field, then it
041131 -          will not be entered again from the Subject Index, to avoid
041132 -          duplicate entries, reported on 000904. ref SDS 17 CN6K
041133 -
041134 -      3.  Click in the Special field in front of the Subject/File field
041135 -          to see if subject on the current line is also entered in
041136 -          another control field in the same record, reported on 000904.
041137 -          ref SDS 17 GM8N
041138 -
041139 -      4.  Click to the right of Subject/File to create a sorted list of
041140 -          subjec descriptions below a Control Field, also on 000904.
041141 -          ref SDS 17 M26N
041142 -
041143 -              Note:  each time a new subject is entered in a Control
041144 -              Field the description is added to the list of existing
041145 -              descriptions.  However, over time these get out of order.
041146 -              This function puts the descriptions in the same order the
041147 -              the subject codes are listed in the Control Field.
041148 -
041149 -      5.  In Subject Index, click within first 20 columns to look for a
041150 -          subject in the SDS record from which the Subject Index was
041151 -          opened. see on 000904. ref SDS 17 RY25  In other words, you
041152 -          may be looking at a subject in the Subject Index, and ask, is
041153 -          this already entered in the SDS record?  Clicking between
041154 -          columns 1 - 20 in the Subject Index, will look for the subjec
041155 -          in the SDS record.
041156 -
041157 -          Shift F4 looks for multiple occurrances.
041158 -
041159 -
041160 -  ..
041161 - Anchors - Locate Citations in Current Record
041162 -
041163 - Look for a reference in the current SDS record by double clicking
041164 - within the range of an anchor, as reported on 000904. ref SDS 17 VW26
041165 -
041166 - Shift F4 looks for other citations to the same anchor.
041167 -
041168 -
041169 - Correspondence and Other Files Referenced in Current SDS Record
041170 -
041171 - Place the cursor on a document ID and double click on the Doc Type
041172 - field to locate where the document is referenced in the narrative of
041173 - an SDS record, reported on 000904. ref SDS 17 K3EA
041174 -
041175 - Shift F4 looks for other citations to the same referenced document.
041176 -
041177 -
041178 -
041179 - HTML SDS Records Maintained on C Rather than E Drive
041180 -
041181 - To get SDS records on the web, the user clicks above "Quit=ESC" on the
041182 - Command line.  This adds HTML to the current file for display on a web
041183 - browser.  Formerly a copy was stored on the e: drive for local
041184 - viewing, and also put a copy on the h: drive in temporary directories
041185 - for transfer to the web under another operation.
041186 -
041187 - This feature was changed on 000810 to put both the local version and
041188 - the temporary transfer versions of HTML files on the c: drive, rather
041189 - than e: and h. see, ref SDS 14 0001
041190 -
041191 - There is no change in the way you use the program, nothing to learn,
041192 - other than to be aware if you wish delete anything from the local
041193 - verison, it is now on c under the directory wl, rather than e.
041194 - Actually, if you transfer SDS records or correspondence to the web,
041195 - you will see two new directories under sd on c, as follows...
041196 -
041197 -               c: sd wl             Web local directory
041198 -
041199 -               c: sd wt             Web transfer directory
041200 -
041201 -
041202 -
041203 -
041204 - Make a New SDS Task in the Schedule
041205 -
041206 - Added feature of saving the current SDS record to....
041207 -
041208 -
041209 -                    e: sd 12
041210 -
041211 -
041212 - ...because the amount of tasks performed in creating a new SDS record
041213 - now causes SDS to crash on occassion due to memory limitations of DOS,
041214 - as explained on 000422. ref SDS 11 2803
041215 -
041216 - The problem only occurs on large SDS records, and after doing a lot
041217 - of SDS work on other large records, which in combination exceed DOS
041218 - memory.  In those rare cases, the original SDS record used to make a
041219 - new record is saved in the wrong structure.  To restore the original
041220 - record, a copy of it is now placed in e: sd 12.
041221 -
041222 - This is a safety feature, and so does not affect the way SDS is used,
041223 - i.e., you don't have to learn anyting new.
041224 -
041225 -
041226 -
041227 -  ..
041228 - Highlighting - Alt F10
041229 -
041230 -
041231 - This works the same way by scrolling through a series of colors,
041232 -
041233 -   *  f  Pending Action Item and Automatic Follow Up to SAA record
041234 -      h  Highlight only
041235 -      j  Headline
041236 -   *  k  Pending Action Item
041237 -      m  Completed Action Item
041238 -
041239 -
041240 -
041241 -  ..
041242 - Action Items
041243 -
041244 - The report to accumulate action items has been improved, including
041245 - creating links to original sources, as reported on 000915. ref SDS 18
041246 - 0001
041247 -
041248 - An example is the record on 000922. ref SDS 19 0001
041249 -
041250 -
041251 -  ..
041252 - SDS Record Menu
041253 -
041254 -
041255 -     ..
041256 -    Manage Menu
041257 -
041258 -    Follow up ref SDS 3 5100.
041259 -
041260 -    Changed Headlines to "Summary."
041261 -
041262 -
041263 -
041264 -  ..
041265 - Confidentiality, Security, Privacy
041266 -
041267 - The user has a variety of ways to suppress information in the
041268 - published record, per improvements on 000329. ref SDS 10 0001
041269 -
041270 -
041271 -    1.  An entire SDS record can be flagged so it is not published on
041272 -        the web, by using Alt F10 to enter a highlight character on
041273 -        the 01 description line at the top of the record.  Good
041274 -        practice is to use the second highlight option, since it does
041275 -        not have any other function, such as action items.
041276 -
041277 -
041278 -    2.  Correspondence is now initially set up with the following flag
041279 -        in the anchor line....
041280 -        ..
041281 -            ][                  Confidential
041282 -        Subject:  Widget factory shut down during holidays
041283 -
041284 -        This prevents inadvertant publishing on the web, as reported on
041285 -        001018. ref SDS 22 0001 To publish, simply remove the ][
041286 -        string, thus....
041287 -
041288 -         ..
041289 -        Subject:  Widget factory shut down during holidays
041290 -
041291 -            Notice the ][ flag is removed on the anchor line above
041292 -            Subject.
041293 -
041294 -
041295 -    3.  Portions of SDS records and correspondence can be suppressed
041296 -        from publication on the web, as follows...
041297 -
041298 -            In SDS records, enter // beginning in column 10 on the
041299 -            line not to be published, and enter a second // in column
041300 -            at the bottom of the group of lines to suppress.
041301 -
041302 -            In correspondence use the same procedure in column 1.
041303 -
041304 -
041305 -  ..
041306 - Correspondence, Memos, Publishing to Web with Addressability
041307 -
041308 - A big objective of SDS is to improve communication, and part of this
041309 - objective is aided by enabling people to link to specific parts of the
041310 - record.  SDS records already have anchors on most sub-elements of a
041311 - record, such as headings.  The anchor above this heading is BH3S,
041312 - which you can see by looking at the source file in a web browser.
041313 -
041314 - The change reported today is to add a similar feature to non-SDS
041315 - records.  When a letter, memo or article is published to the web, by
041316 - clicking above Quit=ESC, the system now automatically adds unique
041317 - anchors to every paragraph of more than 6 lines, as explained on
041318 - 000810. ref SDS 14 RD05
041319 -
041320 - Occassionally, the algorithm that creates anchors will formulate a
041321 - duplicate anchor in a very large file.  When that occurs, the system
041322 - will report a duplicate and show the line that needs to be fixed. This
041323 - is corrected by manually typing a different anchor, typically just
041324 - change a number to a letter, then click above Quic=ESC again, and the
041325 - operation is completed.
041326 -
041327 -
041328 - Correspondence Field Identification - F1 F5
041329 -
041330 - When a new letter is created, it will now have field identifiers for
041331 - Internet conversion, as reported on 000810. ref SDS 14 ND43
041332 -
041333 - See also on 000810. ref SDS 14 YN4O
041334 -
041335 - F1 F5 is a new function for correspondence files that adds the
041336 - standard HTML field identification, see, ref SDS 14 MS4W
041337 -
041338 - This is particularly helpful for integrating received documents,
041339 - usually email into the SDS doc log.
041340 -
041341 - You should call so we can go through this once.
041342 -
041343 -
041344 -  ..
041345 - Contact Records
041346 - Addressing Correspondence
041347 -
041348 - Follow up ref SDS 3 6500.
041349 -
041350 -    1.  Internet email address is now included as part of the automatic
041351 -        addressing operation for correspondence. see report on 991204.
041352 -        ref SDS 8 0899
041353 -
041354 -
041355 - Doc Log Reports on Internet
041356 -
041357 - There is now an option in the Doc Log report menu to put the report on
041358 - the Internet.  These reports are cross-referenced, so people can see a
041359 - composite report showing all document activity, received and issued,
041360 - and they can select exception reports for Documents pending response.
041361 -
041362 - An example is at....
041363 -
041364 -
041365 -          http://welchco.com/04/00067/63/00401.HTM
041366 -
041367 -
041368 - Call if you need assistance generating this report.
041369 -
041370 -
041371 -
041372 - Diary Maintenance
041373 -
041374 - Added feature to eliminate pointers that are not fully removed when a
041375 - diary record is deleted, as reported on 000924. ref SDS 20 0001
041376 -
041377 -
041378 -
041379 -
041380 - System Maintenance
041381 -
041382 - SDS has a method of describing files on the computer in various
041383 - directories.  This is typically not something everybody does, it is
041384 - more in the developer catagory to provide an inventory that explains
041385 - the purpose of files and how they inter-relate.
041386 -
041387 - In the SDS 03 directory there is are three files:  0, 00, 0A.
041388 -
041389 - The 0 file is the only one that is processed.  The others are
041390 - alternate alphabetic listings of 0.
041391 -
041392 - Typically, an end user does not need this function, except if you wish
041393 - to create an inventory of some other directory.  Since this is not
041394 - normally used, improvement of this feature is noted, and referenced to
041395 - the record on 000805. ref SDS 12 0001
041396 -
041397 - Call if you need assistance on this.
041398 -
041399 -
041400 -
041401 -
041402 -
041403 -
041404 -
041405 -
0415 -