CONTACTS 
0201 - Corps of Engineers, SFD            415 977 8400 fax 8483
020101 - Mr. Thompson F. Keesling, Architect; Assistant Chief =415 977 8473
020102 - Construction Operations Division =415 977 8480
0202 - Corps of Engineers, SFD            415 977 8400 fax 8483
020201 - Mr. Herb Cheong,; Project Manager =415 977 8705
020202 - Project Management Division
0203 - Corps of Engineers, SFD            415 977 8400 fax 8483
020301 - Mr. Thomas Benero; Chief =415 977 8511; Contracting Division

SUBJECTS
Increase Budget, Port of Oakland
Tom Keesling, Modify Welch Contract
Contract DACW07-96-P-0705
Unique Character of Welch Services
Port of Oakland
Communication Metrics
Project Management Review
PMP, Project Management Plan
Different Perspectives on Meaning of

1111 -    ..
1112 - Summary/Objective
1113 -
111301 - Follow up ref SDS 29 0000, ref SDS 24 0000.
111302 -
111303 - Seem to have completed negotiations on a modification to Welch
111304 - contract.  Tom requests another letter from Welch confirming this.
111305 -
111306 -    [...submitted final modified proposal at ref SDS 31 0001
111307 -
111308 -    [On 961206 Com Metrics extension approved. ref SDS 34 0001
111309 -
111310 -
111311 -
111312 -
1114 -
1115 -
1116 -
1117 - Discussion
1118 -
111801 - Tom said that Tom Benero has received an opinion from COE legal
111802 - counsel to modify the Welch contract rather than advertise for
111803 - bidders.  This requires the amount be less than $100K.
111804 -
111805 - Tom offered to use the same basic numbers but for 4 months instead of
111806 - 6 months.  This reflects that we have done 2 months of a 180 day
111807 - contract, which is approximately 6 months, so using 4 months fills out
111808 - the remaining period.
111809 -
111810 - Tom feels the administrative cost can be reduced from 170 hours per
111811 - month to 140 hours per month.  I wonder if it doesn't make more sense
111812 - to say we determined in negotiation that a less expensive person can
111813 - perform the support, rather than the less realistic position that we
111814 - were able to find someone willing to work only 80% of the time. Taking
111815 - the less expensive person approach, we would be saying that this
111816 - person would not be a trainee for a Communication Manager, and we will
111817 - save that step for the Richmond project.
111818 -
111819 - I talked to Tom Benero a little later and he confirmed the point that
111820 - Jim Stout wants COE to modify our existing contract, so it can be done
111821 - right away rather than incur the several months delay of advertising
111822 - for sole source procurement, since Tom can determine the matter for
111823 - mods under $100K, per our meeting on 961119, ref SDS 19 line 108.
111824 -
111825 - Also talked to Herb and he said Ralph Gin at the Port called Arijs
111826 - Rakstins and complained that the Welch role reflected "project
111827 - management."
111828 -
111829 -     [See follow up showing different perspective on scope of Project
111830 -     Management between COE and the Port, ref SDS 30 line 467.]
111831 -
111832 - Arijs asked Herb to call Ralph.  In Herb's call, Ralph evidently noted
111833 - that at the Action Item review meeting the other day, I facilitated
111834 - the meeting to achieve COE objectives based on the SDS record,
111835 - ref SDS 25 line 76.  Herb feels this was appropriate because the
111836 - subject was complicated and derived in large measure from the record
111837 - which other COE managers had not yet fully absorbed.  Herb reported to
111838 - Tom Keesling on 961125 that the Port should have been favorably
111839 - impressed because of the success of the meeting, ref SDS 28 line 127.
111840 -
111841 - The result of Herb's discussion with Ralph was that Herb wants me to
111842 - prepare some language explaining Communication Metrics for the Roles
111843 - and Responsibilities to be assigned for the Oakland Project.
111844 -
111845 -      [See follow up discussion with Tom Keesling on negotiating
111846 -      modification to Welch contract, ref SDS 32 line 56; discussion
111847 -      with Max on Port's disappointment about the scrutiny inherent in
111848 -      SDS records, ref SDS 33 line 113 and the next day at ref SDS 34
111849 -      line 163.]
111850 -
111851 - Some challenges are that we are funding for 4 months to support the
111852 - Oakland Harbor project which is going to run at least a year.
111853 -
111854 - I can use the language from the letter to Tom Benero to describe Welch
111855 - Company deliverables at ref DIP 3 line 27, prepared at ref SDS 19 line
111856 - 66.
111857 - ..
111858 - I called Tom Keesling and he indicated the scope should include
111859 - facilitating meetings.
111860 -
111861 - Tom requested I submit another letter to COE with revised budget
111862 - figures reflecting our negotiations today.
111863 -
111864 -      [Did this at ref SDS 31 line 54.]
111865 -
111866 -
111867 -
111868 -
1119 -