CONTACTS 

SUBJECTS
Central Coast Aquaduct, PG&E
Controls, Information, Subject Index
Policy & Procedures, Controls, Information Systems, Subject Index
Action Items, Procedures for using Subject Index

1306 -    ..
1307 - Summary/Objective
1308 -
130801 - Follow up ref SDS 7 0000.
130802 -
130803 - Added subjects for formal Action Items, modified and expaned Land
130804 - subjects, added new sections for Permits and Coordination with other
130805 - contracts.
130806 -
130807 - Discussed with Bill adding a subject for pending action items by
130808 - project.  These will provide a path to the origination of a
130809 - requirement, and its history.
130810 -
130811 - Developed preliminary procedures and began implementation to test. see
130812 - ref SDS 8 0000
130813 -
130814 -
1309 -
1310 -
1311 - Analysis
1312 -
131201 - This is of interest because we need a simple, direct way to identify
131202 - Action Items that arise in "major" meetings, as distinguished from
131203 - tasks that come up from discussions.
131204 -
131205 -    Typically, these come from meetings between contracting parties
131206 -    where the need to keep track of results on action items is
131207 -    heightened, relative to internal communications, by the legal duty
131208 -    to perform and to give notice, arising from contract committments.
131209 -
131210 -    There will likely still be grey areas where someone feels something
131211 -    should be a formal action item, and someone else feels the same
131212 -    task does not require such treatment.  Today, I am thinking about
131213 -    the obvious case, where understandings result from a progress
131214 -    meeting between contracting parties.
131215 -
131216 -         [See follow up at ref SDS 9 0000.]
131217 -
131218 - Decided to make this an item under Controls, since it is a control
131219 - tool.
131220 -
131221 -  ..
131222 -
131223 - Will just list these out numerically, and identify them by cross
131224 - reference to a particular follow up list, such as in the notes for the
131225 - meeting at CDWR on 940818. see ref SDS 3 0000
131226 -
131227 -
1313 -
1314 -
1315 - Procedure
1316 -
131601 - There needs to be a way to get a comprehensive list of action items,
131602 - to find where they originated and to trace progress on them.
131603 -
131604 - Meeting notes tend to get too big if we list everything in the diary
131605 - record that has the meeting notes.
131606 -
131607 - Another method would be to identify them in the diary under the
131608 - appropriate subjects, and then make a separate record to show the
131609 - action items being tracked.
131610 -
131611 - We could create a new activity called:
131612 -
131613 -                      Action summary from .... meeting.
131614 -
131615 -     This would be a separate record that lists action items, linked to
131616 -     the source of the record for the meeting.
131617 -
131618 -     This has some merit, because it results in a concise listing.
131619 -
131620 -     Or, we could just tag the general meeting notes heading with
131621 -     action item subject.  The problem with this method is that it
131622 -     makes the meeting notes too big.
131623 -
131624 -        [See follow up with Jeff Ghilardi at ref SDS 10 line 187.]
131625 -
131626 -        [Created new system a year later at ref SDS 11 line 45.]
131627 -
131628 -
1317 -

SUBJECTS
Land, General

1404 -
140401 - Asked Bill for clarification of scope on this function, because we had
140402 - not previously developed it, and yet at the meeting with CDWR, there
140403 - seemed to be a lot of subsidiary subjects.
140404 -
140405 - We decided to segment "Land" in the same manner as Engineering and
140406 - Construction.  Did that, and identified access for survey issue as
140407 - arising from easements supplied by CDWR
140408 -
140409 - I found in the contract beginning at section 6.4 on page 9:11 specific
140410 - steps each party is required to perform under the general heading of
140411 - "Land."
140412 -
140413 -
140414 - Notice today there is a Caltrans permit someone has to get.
140415 -
140416 -
140417 -
1405 -

SUBJECTS
Permits, General

1504 -
150401 - Decided to elevate Permits.  It was under "Land," but I moved it to a
150402 - primary level, and then broke it down into:
150403 -
150404 -                      FERC
150405 -                      FAA
150406 -                      Caltrans
150407 -                      Construction
150408 -
150409 -    ...where the later pertains to getting the permit from the County
150410 -    of Santa Barbara, which Bob Masuoka asked about at the meeting with
150411 -    CDWR on 940818, ref SDS 3 line 519.
150412 -
150413 -
150414 -
150415 -
1505 -

SUBJECTS
Controls, Coordination, Distribution System

1604 -
160401 - Information comes up on this because PF&E has a separate contract or
160402 - relationship with CDWR to construct a distribution system from the
160403 - transmission system to each plant, ref SDS 3 line 483.
160404 -
160405 -
160406 -
1605 -