CONTACTS 
0201 - Dep Natrl Rscrs & Consvn           406 444 6699 fax 6721
020101 - Mr. Wayne Wetzel

SUBJECTS
Voith Contract Closeout
Engineering Management
Ideas, Methods, Evaluation
Analysis of Pending Tasks
Replace v. Retrofit, 920120
Substantial Completion Punch List
Training for DNRC

1009 -    ..
1010 - Summary/Objective
1011 -
101101 - Finalized and submitted to Wayne, per our discussion yesterday,
101102 - ref SDS 3, the following:
101103 -
101104 -        a.  Notes of Meeting on Jan 23, 1992, ref DIP 2
101105 -        b.  Notes of Meeting on Jan 30, 1992, ref DIP 3
101106 -        c.  Management Progress & Ideas memo, ref DIP 4
101107 -        d.  Transmittal and Summary of Findings, ref DIT 1.
101108 -
101109 -
101110 -    Summary Findings
101111 -
101112 -    1.  Appoint senior DNRC person to manage the Broadwater contract
101113 -        closeout through at least Engineer transition period to make
101114 -        sure the new Engineer does Engineering duties and not DNRC.
101115 -
101116 -    2.  Get Engineer engaged and/or at least notify Voith of Engineer's
101117 -        status, so he can issue directives.
101118 -
101119 -    3.  Have Engineer produce a plan & staffing for project closeout.
101120 -
101121 -    4.  Have Engineer perform duties in Voith contract, not DNRC.
101122 -
101123 -           Produce analysis on replace v. retrofit SI.
101124 -        ..
101125 -    5.  We need to have a man to man talk with Voith senior
101126 -        management now to tell them what we want with respect to fixing
101127 -        the SI, and then the Engineer should direct them to do it...
101128 -        ref SDS 3 2958
101129 -
101130 -    6.  Voith should be directed to send a design team of engineers to
101131 -        the Broadwater plant for a few weeks to work with Mike and the
101132 -        Engineer to accomplish an integrated solution to the punch list
101133 -        stuff.  The Engineer should direct that this be done for the
101134 -        reasons set out at ref SDS 1.
101135 -
101136 -
101137 -
1012 -
1013 -
1014 -
1015 - 1030 meeting with Wayne
1016 -
101601 - I hand delivered these docs to Wayne in his office and emphasized the
101602 - importance of meeting with Voith, item #6, above, as soon as possible.
101603 - He will let me know if he has any additions or corrections.
101604 -
101605 - After making the initial submittal to Wayne, I discovered that ref DIP
101606 - 1 was omitted from the information.  This was prepared at ref SDS 2,
101607 - and is a sample of how the Department might direct Power to be more
101608 - responsibile for carrying out its Engineering duties, specifically in
101609 - this case on evaluating the options to correct the SI.
101610 -
101611 -
101612 -  ..
101613 - 1200 Lunch
101614 -
101615 - Went to lunch with Wayne today.  We discussed a variety of issues
101616 - arising from the Broadwater experience.
101617 -
101618 -
101619 - Project Management Needs at DNRC
101620 -
101621 - Wayne sees a need at DNRC for a group to manage special projects.  I
101622 - explained the general movement in management theory toward using
101623 - dedicated a Projects Group in large organizations to implement Project
101624 - Management as a discipline.  Mentioned how PMI is supporting this
101625 - effort.
101626 -
101627 -     [Followed up at ref SDS 4 line 25 and at ref SDS 5 line 101.]
101628 -
101629 -
101630 - Wayne cited the difficulty under the existing structure of finding
101631 - people who are willing to take on a coordinating role.  This is why he
101632 - uses Sarah.  She does not ask for a written directive every time some
101633 - cross functional coordination is needed.
101634 -
101635 - Wayne mentioned a discussion he had with Walt yesterday on the need
101636 - for the Engineer to issue correspondence to Voith on a particular
101637 - matter.  Walt urged that the letter be issued by him rather than
101638 - Power, because some of the issues in the letter relate to matters
101639 - directly between DNRC and Voith.  Wayne noted Walt's sense of
101640 - determination in carrying out his vision of what the structure and
101641 - duties of the parties are with respect to Broadwater.
101642 -
101643 -     I suggested to Wayne that Walt be asked to submit a memo identify-
101644 -     ing the duties in the Voith contract which the Owner is called to
101645 -     perform directly, and those that the Engineer is to perform.  He
101646 -     should then be asked to segment correspondence so it does not
101647 -     commingle these distinct issues.
101648 -
101649 -     DNRC should generally be working to minimize its scope and obtain
101650 -     the maximum performance from its vendors, in this case the
101651 -     Engineer.  Where there is a reasoned objection, take action,
101652 -     otherwise permit the Engineer to proceed so he is responsible for
101653 -     the results.
101654 -
101655 -
101656 -
1017 -
1018 -
1019 - 1145 Discussion with Dave O'Day
1020 -
102001 - Shop Drawings Not Submitted
102002 -
102003 - He advised that none of the shop drawings Voith promised to submit on
102004 - Jan 20, then the 24, then Jan 31, have been submitted.
102005 -
102006 - This further suggests a concern by Voith and its sub Renk, that the
102007 - shop drawings will not show compliance with the contract.
102008 -
102009 - I mentioned to Wayne at lunch this situation, and noted that it seems
102010 - to be further evidence that Voith is backed into a cornor and simply
102011 - ground to a halt, because it cannot produce shop drawings that show
102012 - its speed increaser complies with the contract.
102013 -
102014 -
1021 -