f: 04 00065 00 MK KC 00101 CESPN-DE(Thompson) April 22, 1997 Memorandum CESPN-PM(Keesling) Subject: District Automation and Project Management 1. References:
2. Per your request at ref a, I recommend using Luster to
perform Task Order 1 on Richmond, ref d, and using the Welch
Company to provide Communication Metrics for Task Order 2 and
District wide management support.
3. You have set the following objectives and have assigned me to
support them, as follows:
CEFMS, PROMIS, RMS, Open Plan
These goals and assignments can significantly improve our
management. They require timely, effective communication support
to be successful.
4. Luster's presentation on Apr 17, and its submissions dated
Apr 10 (ref b and c), appear to duplicate document control
provided by RMS. There was nothing presented on how Paragon
might supplement RMS. I asked during the presentation if Paragon
can assemble information for decision support, as for example to
respond to a letter. We were told it cannot do this. Task Order
1 on Richmond requires the AE to provide inspection services and
support RMS. The RMS support specifies deliverables that will
aid us in developing RMS implementation, including support for
Contract Administration. I recommend we hold to this scope.
5. At this time, we need to research how RMS is used elsewhere
in order to develop a sound plan for effective implementation.
The Construction Launch Schedule was reviewed on Apr 4 by the
Richmond Project Team, and RMS research was set as a priority,
ref f. Limited staff have so far precluded this research from
6. I recommend that we expedite Task Order 1 so Luster can
provide this support, including review of the Construction
Contract Administration (CCA) Guide, and to produce a report on
how RMS implements the Guide.
7. CON OPS, CSB and PPMD have evaluated Communication Metrics
and recommend use in the District, ref g. Welch has demonstrated
the ability to perform and has shown diligence needed to meet
close-order scheduling made necessary by RMS implementation.
8. I have discussed with Luster hiring Welch to provide
Communication Metrics under Task Order 2. This will provide a
link between PPM and the project through the SDS diary to
implement our ideas; it brings accountability and essential
feedback. Our team has found it is effective, ref g appendix a.
9. I recommend a CBD procurement, per your comments in December,
for Communication Metrics based on ref g to support District
implementation of automated management and to develop our Project
Management procedures. A prototype of the deliverable is the
Construction Launch Schedule for Richmond, ref f (see WBS scope
descriptions beginning on page 5). This contract would also
provide our Legal Division with support on Oakland. Herb Cheong
requests in a memo dated Apr 7, 1997 that he would like this
support for weekly IPR meetings with the Port of Oakland. Recent
changes in information flows for CON OPS into geographic regions
requires communication support. Expansion of the Construction
Services Branch also needs support (see para 5). Accordingly, a
District Communication Metrics program seems best suited to
accomplish these goals.
10. The procurement period will provide time to assess Luster's
ability to perform related tasks on Richmond. They can compete
along with Welch and others for a Communication Metrics contract
which would likely be awarded in late September. In the
meantime, Task Order 2 for Richmond can be performed by Welch to
provide bridge support.
Thompson F. Keesling Program Project Management