Gensler, Michael Willis, Kwan Henmi

Moscone Center Expansion Phase III

600 California Street

San Francisco, California 94108

415 433 3700




D R A F T

November 16, 1998                                       03 96060 61 98111601


Ms. Clonia Cautis, AIA, RA
Project Manager
Gensler/Michael Willis/Kwan Henmi
600 California Street, Floor 1100
San Francisco, CA  94108

Subject:  Moscone Center Expansion, Phase III
                Meeting Notes

References:





    
         
  1.  Mechanical meeting on 10-14-98
         
  2.  Structural meeting on 10-15-98
         
  3.  Civil meeting on 10-15-98
         
  4.  Telecom meeting on 10-21-98
         
  5.  Mechanical meeting on 10-21-98
         
  6.  Structural meeting on 10-22-98
         
  7.  Structural meeting on 11-11-98
         

 
 

Dear Clonia,
 

Attached are notes of understandings Kwan Henmi has drawn from meetings with
consultants on the project, including instructions and information you have
offered, as set out in the notice of the meeting note form. which states in
pertinant part that Kwan Henmi...




    ... will rely on these notes ... unless written notice to the contrary is
    received... within seven calendar days...



These notes have not been distributed previously due to the following reasons:








    

        
  1.  Gensler has issued mixed instructions on procedures.
       
    
       
  2.  Accelerated schedule under Gensler's direction has reduced time for
       review to ensure a record that supports the project design.  The complex
       design requires careful review, which has extended the period.
       
    
       
  3.  Change in personnel elevating Robert Rudeen to supplement KH management
       on project required adjustments in review procedures which have taken
       time to implement.
       
    
       
  4.  Gensler's Project Manager was off-site, and so unavailable for
       consultation on procedures.


       






As project manager for the JV team, please make distribution to affected
consultants so that there is a single point of official contact for the Joint
Venture, as discussed on October 7, 1998, and previously at the JV Coordination
meeting on September 29, 1998.




Given the complexity and accelerated pace of the design, and other conditions
of the work directed by Gensler, Kwan Henmi maintains and hereby notifies
Gensler that heightened scrutiny of communications for alignment with
requirements is essential for success of the project, particularly in relation
to potential claims during construction, and utility after commissioning.




If Gensler has any additions or corrections for consideration in advance of
distribution, please let me know, so that the notes can be conformed to reflect
understandings of the JV team, in advance of distribution to others. Gensler's
questions should be submitted in writing to avoid distractions in the Project
Office caused by personality and verbal communication.




Please provide to Kwan Henmi a copy of the JV transmittal of these notes, to
complete our record and facilitate communication with the consultants.




Sincerely,


KWAN HENMI ARCHITECTURE AND PLANNING




Robert Rudeen


Copy to:





    

       
  1.  GWK-W, Steven Hergert